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Adding Value to the Facility Acquisition Process: Best Practices for Reviewing Facility Designs (2000)
Federal Facilities Council (FFC)

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS

Adding Value to the Facility Acquisition Process

BEST PRACTICES FOR REVIEWING FACILITY DESIGNS

Authored by

Ralph S. Spillinger

in conjunction with the

Federal Facilities Council Standing Committee on Organizational Performance and Metrics

Federal Facilities Council Technical Report #139

NATIONAL ACADEMY PRESS
Washington, D.C.

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I

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS Adding Value to the Facility Acquisition Process BEST PRACTICES FOR REVIEWING FACILITY DESIGNSAuthored by Ralph S. Spillingerin conjunction with the Federal Facilities Council Standing Committee on Organizational Performance and Metrics Federal Facilities Council Technical Report #139 NATIONAL ACADEMY PRESS Washington, D.C.

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS NOTICE: The Federal Facilities Council (FFC) (formerly the Federal Construction Council) is a continuing activity of the Board on Infrastructure and the Constructed Environment of the National Research Council (NRC). The purpose of the FFC is to promote continuing cooperation among the sponsoring federal agencies and between the agencies and other elements of the building community in order to advance building science and technology(particularly with regard to the design, construction, acquisition, evaluation, and operation of federal facilities. The following FFC-sponsor agencies provided funding for this study: Department of the Air Force, Office of the Civil Engineer Department of the Air Force, Air National Guard Department of the Army, Assistant Chief of Staff for Installation Management Department of Energy, Office of Field Management Department of the Navy, Naval Facilities Engineering Command Department of State, Office of Foreign Buildings Operations Department of Veterans Affairs, Office of Facilities Management Food and Drug Administration General Services Administration, Public Buildings Service Indian Health Service International Broadcasting Bureau National Aeronautics and Space Administration, Facilities Engineering Division National Institutes of Health National Institute of Standards and Technology, Building and Fire Research Laboratory National Science Foundation Smithsonian Institution, Office of Facilities Services U.S. Postal Service As part of its activities, the FFC periodically publishes reports that have been prepared by committees of government employees. Because these committees are not appointed by the NRC, they do not make recommendations, and their reports are considered FFC publications rather than NRC publications. For additional information on the FFC program or FFC reports, please write to: Director, Federal Facilities Council, Board on Infrastructure and the Constructed Environment, 2101 Constitution Avenue, N.W., HA-274, Washington, D.C. 20418 or call 202-334-3374. Printed in the United States of America

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS FEDERAL FACILITIES COUNCIL STANDING COMMITTEE ON ORGANIZATIONAL PERFORMANCE AND METRICS 1997–1999 COMMITTEE CHAIRS Tom Hodges, Co-Chair 1998–1999, Office of Foreign Buildings Operations, U.S. Department of State William May, Chair 1997–1998, Advanced Broadcasting Technologies, International Broadcasting Bureau William Stamper, Co-Chair 1998–1999, Facilities Engineering Division, National Aeronautics and Space Administration COMMITTEE MEMBERS James Bartlett, Jr., Naval Facilities Engineering Command, Department of the Navy Wade Belcher, Public Buildings Service, General Services Administration Mark Bellis, Naval Facilities Engineering Command, Department of the Navy Robert Bowen, Office of Facilities Management, Department of Veterans Affairs George Braun, Headquarters, Army Corps of Engineers Hallet Brazelton, Air National Guard, Department of the Air Force Tony Clifford, Division of Engineering Services, National Institutes of Health William Copeland, Air National Guard, Department of the Air Force David Eakin, Public Buildings Service, General Services Administration Jon Erikson, Network Engineering, International Broadcasting Bureau Jerome Frostman, Program Planning and Coordination Service, Department of Veterans Affairs Howard Hochman, Division of Engineering Services, National Institutes of Health Peter Johnson, Public Buildings Service, General Services Administration Stanley Kaczmarczyk, Office of Governmentwide Policy, General Services Administration Mary Kfoury, Office of Physical Plant, Smithsonian Institution Kurt Knight, Consulting Support Office, Department of Veterans Affairs William Lowe, Program Development Branch, Indian Health Service William Morrison, Air National Guard, Department of the Air Force Mark Prahl, Network Engineering, International Broadcasting Bureau Richard Rothblum, Office of Foreign Buildings Operations, U.S. Department of State Edward Tarasovich, Office of Facilities Management, Department of Veterans Affairs Terry Ulsh, Naval Facilities Engineering Command, Department of the Navy Carolyn Wilber, Naval Facilities Engineering Command, Department of the Navy Ray Willcocks, Air National Guard, Department of the Air Force FEDERAL FACILITIES COUNCIL STAFF Lynda Stanley, Director

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS This page in the original is blank.

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS Contents     Executive Summary   1  1   Introduction   4      Background,   4      Defining Design Review,   5      Study Purpose and Objective,   5      How the Study Was Conducted,   6      Organization of the Report,   6  2   Facility Acquisition Practices and Industry Trends   8      Facility Acquisition Process,   8      A Brief History,   9      Downsizing of Facility Engineering Organizations,   10      Trends in Project Cost and Schedule,   11      Contracting Methods,   12      Teamwork and Collaborative Processes,   17      Owner as a “Smart Buyer,”   18      Conceptual or Advance Planning,   18      Cost Implications of Facility Acquisition Practices,   19      Benchmarking and Metrics,   20      Technology and Design Review,   21      Effective Design Review Processes: Conclusions,   22  3   Design Review Practices in Federal Agencies   24      Downsizing of Federal Facilities Engineering Organizations,   24      Design Review-Related Trends in Nine Federal Agencies,   25      Summary of Questionnaire Responses,   37      Interesting Initiatives,   39

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS  4   Best Practices for Reviewing Facility Designs   41      Best Practices,   43      Opportunities for Follow-On Study,   46     Appendix A: Record of Interviews   51     Appendix B: Literature Search Abstracts   53     Appendix C: Benchmarking Design Review Process Questionnaire, Parts 1 and 2   66     Appendix D: Biography of the Author   78     Appendix E: Bibliography   79

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS Adding Value to the Facility Acquisition Process

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Adding Value to the Facility Acquisition Process: BEST PRACTICES FOR REVIEWING FACILITY DESIGNS