This report, “Treasurer's Report to the Council of the National Academy of Sciences,” presents the financial position and results of operations as well as a review of the endowment and trust activities of our Academy for the year ended December 31, 2000.
The year 2000 was an energetic, record-setting time for NAS Development efforts, highlighted by two important events:
In November, the Academy publicly launched Shaping the Future: The Campaign for the National Academies. This first-ever joint campaign with the NAE and IOM will seek to raise $300 million by December 2004. The event was marked by a special symposium of the role of Science, Engineering, and Medicine in addressing the key challenges of the 21st Century.
In December, we formally accepted Daniel Koshland's generous gift to underwrite the creation of the Marion E. Koshland Science Museum. While Dan had previously announced his intention of making the gift, the enormous logistical, legal, and financial planning arrangements necessary to formalize his plan took nearly three years, and were approved by the Council at year's-end. With the arrangements finalized, the Council moved expeditiously to recruit and hire the first Koshland Science Museum Director: David Ucko, the highly regarded former head of the Kansas City Science Center.
The Koshland gift was only the most visible of the 408 members' contributions to the NAS in FY 2000. Those contributions totaled $31,265,180, of which nearly $225,000 resulted from the NAS Annual Fund 2000. The 408 members who made contributions represented a 20 percent participation rate by members - a notable improvement on last year's 16 percent rate, but still shy of the participation necessary for a really successful campaign.
The Presidents' Circle, comprising a group of more than 100 friends of the Academies drawn from business and industry, continued to be an important source of support through its contributions to unrestricted and program funds. Over and above their annual gifts of $270,000, Presidents ' Circle members contributed $6.4 million to establish and support National Academies' programs such as the expanded dissemination of ‘How People Learn', ‘Biographies of Women Scientists for Middle School Students, The Arthur M. Sackler Colloquia of the NAS, Horizon Fund, and Science Technology and the Law.
An increasing focus of the Development Office's efforts in 2000 and 2001 will be NAS programs that advance and guide the scientific enterprise. The Frontiers of Science seminars, the Committee on Human Rights, and the Academy's fellowship and internship programs are prime examples of NAS activities that need and merit continuing member financial support. The Academy is uniquely positioned to sponsor these activities, and no one better understands their significance than NAS members.
Building on efforts launched in 2000, the Development Office will continue to reach out to members through in-depth guidance on Estate Planning and Planned Giving; an expanded Annual Fund effort next fall, and a continuing Library Collections initiative. Members can also expect to receive periodic written updates on the Campaign' s progress, and news about members who are making commitments - large and small - to financially support the Academy's projects and mission.
As Treasurer, with the assistance of the Finance Committee, I am responsible for prudent management of the Endowment and Trust Investment Funds of the NAS. The investment strategy concentrates on enhancing total return with diligence toward preserving the principal and protecting against the effects of inflation.
The Finance committee periodically reviews the spending rate policy for income from the NAS investment portfolio. The current recommendation, which was approved by the NAS Council in fiscal year 1993,
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REPORT OF THE TREASURER TO THE COUNCIL OF THE NATIONAL ACADEMY OF SCIENCES: For the Year Ended December 31, 2000
Treasurer's Statement
To the Council of the National Academy of Sciences:
This report, “Treasurer's Report to the Council of the National Academy of Sciences,” presents the financial position and results of operations as well as a review of the endowment and trust activities of our Academy for the year ended December 31, 2000.
Development Office Programs
The year 2000 was an energetic, record-setting time for NAS Development efforts, highlighted by two important events:
In November, the Academy publicly launched Shaping the Future: The Campaign for the National Academies. This first-ever joint campaign with the NAE and IOM will seek to raise $300 million by December 2004. The event was marked by a special symposium of the role of Science, Engineering, and Medicine in addressing the key challenges of the 21st Century.
In December, we formally accepted Daniel Koshland's generous gift to underwrite the creation of the Marion E. Koshland Science Museum. While Dan had previously announced his intention of making the gift, the enormous logistical, legal, and financial planning arrangements necessary to formalize his plan took nearly three years, and were approved by the Council at year's-end. With the arrangements finalized, the Council moved expeditiously to recruit and hire the first Koshland Science Museum Director: David Ucko, the highly regarded former head of the Kansas City Science Center.
The Koshland gift was only the most visible of the 408 members' contributions to the NAS in FY 2000. Those contributions totaled $31,265,180, of which nearly $225,000 resulted from the NAS Annual Fund 2000. The 408 members who made contributions represented a 20 percent participation rate by members - a notable improvement on last year's 16 percent rate, but still shy of the participation necessary for a really successful campaign.
The Presidents' Circle, comprising a group of more than 100 friends of the Academies drawn from business and industry, continued to be an important source of support through its contributions to unrestricted and program funds. Over and above their annual gifts of $270,000, Presidents ' Circle members contributed $6.4 million to establish and support National Academies' programs such as the expanded dissemination of ‘How People Learn', ‘Biographies of Women Scientists for Middle School Students, The Arthur M. Sackler Colloquia of the NAS, Horizon Fund, and Science Technology and the Law.
An increasing focus of the Development Office's efforts in 2000 and 2001 will be NAS programs that advance and guide the scientific enterprise. The Frontiers of Science seminars, the Committee on Human Rights, and the Academy's fellowship and internship programs are prime examples of NAS activities that need and merit continuing member financial support. The Academy is uniquely positioned to sponsor these activities, and no one better understands their significance than NAS members.
Building on efforts launched in 2000, the Development Office will continue to reach out to members through in-depth guidance on Estate Planning and Planned Giving; an expanded Annual Fund effort next fall, and a continuing Library Collections initiative. Members can also expect to receive periodic written updates on the Campaign' s progress, and news about members who are making commitments - large and small - to financially support the Academy's projects and mission.
Endowment and Trust Investment Pool
As Treasurer, with the assistance of the Finance Committee, I am responsible for prudent management of the Endowment and Trust Investment Funds of the NAS. The investment strategy concentrates on enhancing total return with diligence toward preserving the principal and protecting against the effects of inflation.
The Finance committee periodically reviews the spending rate policy for income from the NAS investment portfolio. The current recommendation, which was approved by the NAS Council in fiscal year 1993,
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REPORT OF THE TREASURER TO THE COUNCIL OF THE NATIONAL ACADEMY OF SCIENCES: For the Year Ended December 31, 2000
limits annual expenditures to 5% of the 3-year moving average of the market value of the Endowment and Trust Investment Funds.
All Endowment and Trust Investment Funds are pooled for investment purposes. A detailed analysis of the funds in the Endowment and Trust Investment Pool is presented in the Investment section of this report.
The next chart presents the investment structure adopted by the NAS Finance Committee in 1995 for its asset allocation strategy.
Overview of Current Investment Structure
Target
Percent of Portfolio
Dollar Amount (in thousands)
Fixed-Income:
U.S. Fixed
25%
25%
$ 68,295
Non-U.S. Fixed
0%
2%
4,940
Mortgages (at cost)
0%
4%
9,711
Equities:
U.S. Large Cap Funds
30%
32%
89,060
Small Cap Funds
15%
15%
40,656
Non-U.S. Developed Markets
15%
17%
45,970
Non-U.S. Emerging Markets
5%
2%
5,048
Private Commitments
5%
3%
8,030
Cash Equivalents
5%
1%
1,791
Total
$273,501
Market values of the Endowment and Trust Investment Pool, after withdrawals, for the years ended December 31, 2000 and 1999, are displayed in the following chart:
($ in thousands)
2000
1999
Cash and Fixed-Income Securities
$ 84,737
$ 85,966
Equity Securities
188,764
195,472
Total
$273,501
$28 1,438
See schedule 2A and schedule 2B for details of specific investments.
Included in the $273.5 million total market value of the Endowment and Trust Investment Pool as of December 31, 2000, are the amounts of $44.8 million, $20.9 million, and $6.8 million for the IOM, TNAC, and Woods Hole Endowment Funds, respectively. TNAC denotes The National Academies' Corporation (Beckman Center), which is equally owned by the National Academy of Sciences and the National Academy of Engineering Fund (see note 1 to the Financial Statements).
A total return of 0.65% before withdrawals was realized from the investment pool in FY2000, exceeding our benchmark composite of −4.7% by 5.3% for the same period. For the ten-year period ending December 31, 2000 the total return for the portfolio was 12.55% exceeding the composite benchmark of 11.83% for the same period. Details are provided in Schedule 2 of the Investment Section.
Withdrawals of $8.4 million were made to fund the President's Committee, NAS General Fund's activity, and prizes and awards for the current period. Additional withdrawals of $2.2 million were made to fund IOM, Woods Hole, and TNAC activity.
NAS General Funds
NAS General Funds account for the activities of the Council, the Officers, and the Members as follows ($ in thousands):
Revenue:
Contributions from Endowments
$5,201
Interest Income and reimbursements
902
Development Office
301
Total Revenue
$6,404
Expenses:
Development Office
$1,963
Member Services:
Annual Meeting
374
Other
149
Programs/Projects
Committee on Human Rights
196
Arts in the Academy
271
Public Understanding Of Science
357
Beyond Discovery
318
Frontiers of Science
600
Multiethnic Conflict Symposium
240
Issues in Science and Technology
150
Woods Hole
376
NAS Officer's Expenses
320
NRC Operations
415
Interest Expense
523
Other
67
Total
$6,319
Journal Publications
Financial results of the Proceedings of the National Academy of Sciences are shown below for the years ended December 31, 2000, and December 31, 1999:
($ in thousands)
2000
1999
Revenue:
Subscriptions
$4,994
$4,537
Author charges
2,198
2,392
Other
354
322
Total
$7,546
$7,251
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REPORT OF THE TREASURER TO THE COUNCIL OF THE NATIONAL ACADEMY OF SCIENCES: For the Year Ended December 31, 2000
Expense:
Printing
$4,264
$4,020
Other
3,345
3,097
Total
$7,609
$7,117
Net
$ (63)
$134
The Academy entered into an agreement with the University of Texas at Dallas (UTD) for it to become the publisher of Issues in Science and Technology (Issues). Under this agreement which will end December 31, 2001, the Academy pays UTD $125,000 per year. All costs and operational expenses associated with Issues are the responsibility of UTD.
Prize and Award Trust Funds
Several award trust funds have existed for more than 100 years, while others were established more recently. The Home Secretary oversees the nomination process that selects award recipients and recommends to the Council (subject to legal and financial review) changes in the award cycle, amounts of the honoraria, and any other administrative changes.
NRC Operations
The NRC Management Review Committee reviews NRC administrative and financial operations each month to ensure quality improvements. We have been successful in limiting the growth of indirect costs through operational improvements and a rigorous budget process.
The Academy owns certain of the facilities used in its operations and leases space in others.
Square Feet
Leased
Owned
Assessed Value
Main Building
109,626
$69.4 million
Beckman Center
48,000
$12.8 million
Woods Hole
17,676
$2.8 million
Green/Harris
225,471
Other Facilities
139,690
3,262
Not available
Total
365,161
178,564
Offices occupy most of the facilities with the exception of the NAP printing facility in Landover, Maryland. The Beckman Center and Woods Hole facilities are conference centers in Irvine, CA, and Woods Hole, MA, respectively. The assessed values are based on tax records for all facilities.
We have completed the sale of the Green/Harris buildings, to Georgetown University. The NAS will lease these buildings back from Georgetown University until the new facility at 500 5th street is available for occupancy by mid-2002. There were several commercial and not-for-profit organizations bidding to purchase the property, which resulted in our receiving a very competitive price of $42.5 million.
NRC activities conducted in response to requests from a broad range of U.S. government agencies are funded through cost-reimbursable non-fee contracts and grants. The total amount reimbursed by the U.S. government agencies in the year ended December 31, 2000 was $165.9 million (see chart below). The comparable figure for 1999 was $160.2 million. In addition, private sponsors supplementing government projects or providing for new initiatives fund $66.3 million of awards.
Revenue in 2000 by Source
U.S. Government Agencies (Grants and Contracts)
Agency for International Development
$ 1,046,622
Defense Special Weapons
249,411
Defense Supply Service
(13,844)
Defense Technical Information Center
(583)
Department of Agriculture
1,739,130
Department of Commerce
6,633,346
Department of Defense
1,559,752
Department of the Air Force
3,338,379
Department of the Army
13,091,098
Department of the Navy
7,756,966
United States Marine Corp
89,418
Department of Education
4,224,491
Department of Energy
17,992,911
Department of Health and Human Services
17,378,366
Department of Housing and Urban Development
322,967
Department of the Interior
2,604,302
Department of Justice
782,504
Department of Labor
206,310
Department of State
1,902,121
Department of Transportation
40,250,666
Environmental Protection Agency
6,015,013
Executive Office of the President
639,298
Federal Emergency Management Agency
2,215
General Services Administration
45,023
National Aeronautics and Space Administration
17,603,664
National Science Foundation
13,270,659
National Security Agency
22,525
Nuclear Regulatory Commission
200,628
Smithsonian Institute
14,522
Social Security Administration
1,106,664
U.S. Consumer Product Safety Commission
(26,188)
U.S.Postal Service
29,930
U.S.Treasury
34,367
Veterans Administration
5,003,927
Carry forward adjustment for indirect cost
877,420
Total U.S. Government Agencies
$165,994,000
Private & Nonfederal Sources
Grants and Contracts
$36,953,000
Contributions
29,312,000
Total Private & Nonfederal Sources
$66,265,000
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REPORT OF THE TREASURER TO THE COUNCIL OF THE NATIONAL ACADEMY OF SCIENCES: For the Year Ended December 31, 2000
Total NRC grants and contracts program expenditures for FY 2000 was $203.8 million compared to $193.0 million for 1999. Please see Note 10 of the Financial Statements for a presentation of expenses by NRC program unit.
Short-term investments of NRC funds amounted to $49.5 million on December 31, 2000. These funds are held in short-term investments for program and operational liquidity requirements. On December 31, 2000, the Academy's short-term instruments were earning interest at varying rates ranging from 5.15% to 7.09%. This portfolio generated $2.6 million of interest income during the year. (Details are provided in Note 4 to the Financial Statements).
Related Entities
There are many financial transactions exchanged between the member organizations of the National Academies. The NRC serves as the clearinghouse for these transactions. However, it is important to note that only the financial activity and results of the NAS, NRC, and IOM are included in these financial statements.
The financial activity and results of the National Academy of Engineering, the National Academy of Engineering Fund, and the National Academies Corporation (Beckman Center) are audited and reported separately. Financial information for the NAE and the NAEF is available on request from the NAE Finance Office; information for the Beckman Center is available from the NAS Accounting Office.
Conclusion
The financial statements and schedules that follow reflect the sound financial condition of the National Academy of Sciences as of December 31, 2000, and the results of operation for the year then ended.
I would like to thank the Council, the Committee on Budget and Internal Affairs, the Finance Committee, and the NRC Management Review Committee for their continued input and support. I believe that 2000 was a year of continued financial stability and improved reporting capability.
I would also like to take this opportunity to commend all members and staff who over the past years have contributed so much to the achievements of the Academy. We are enthusiastically looking forward to an even more exciting and productive future in the coming year.
Respectfully submitted,
Ronald Graham, Treasurer