TABLE 2-6 Guidelines for Assessing Donation and Reception Priorities for Donors and Recipients of Geoscience Data and Collectionsa
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Responsible party
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Guidelines for Assessment
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Donors
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1.
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Provide digital inventory or other documentation of donated materials.
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2.
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Document uniqueness, significance, completeness, and other known context of donated materials.
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3.
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Ask the recipient for a written plan for curation and access in order to determine the repository’s commitment to curation and access.
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4.
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Provide financial support for transportation and curation (if possible).
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Recipients
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1.
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Assess appropriateness of donation for repository mission and/or expertise by evaluating:
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A.
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uniqueness and relevance of donation vis-à-vis repository goals;
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B.
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likelihood of obtaining similar material from the same place or time;
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C.
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esthetic and/or preservational qualities, including completeness and significance.
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2.
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Provide written plan for curation and access.
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3.
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Assess cost (if any) to render donation useful (if it can be rendered useful).
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4.
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Solicit financial and/or volunteer support from the donor if required to curate the donation adequately.
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Donors and recipients
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1.
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A donation is not useful if it is undocumented.
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2.
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A donation is a burden to a repository if it cannot be curated adequately.
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aThese guidelines should be used in conjunction with the matrix provided in Table 2-5.
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