TABLE 2-6 Guidelines for Assessing Donation and Reception Priorities for Donors and Recipients of Geoscience Data and Collectionsa

Responsible party

Guidelines for Assessment

Donors

1.

Provide digital inventory or other documentation of donated materials.

 

2.

Document uniqueness, significance, completeness, and other known context of donated materials.

 

3.

Ask the recipient for a written plan for curation and access in order to determine the repository’s commitment to curation and access.

 

4.

Provide financial support for transportation and curation (if possible).

Recipients

1.

Assess appropriateness of donation for repository mission and/or expertise by evaluating:

 

A.

uniqueness and relevance of donation vis-à-vis repository goals;

 

B.

likelihood of obtaining similar material from the same place or time;

 

C.

esthetic and/or preservational qualities, including completeness and significance.

 

2.

Provide written plan for curation and access.

 

3.

Assess cost (if any) to render donation useful (if it can be rendered useful).

 

4.

Solicit financial and/or volunteer support from the donor if required to curate the donation adequately.

Donors and recipients

1.

A donation is not useful if it is undocumented.

 

2.

A donation is a burden to a repository if it cannot be curated adequately.

aThese guidelines should be used in conjunction with the matrix provided in Table 2-5.



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