Frequency and timing of the SBSTTA
The SBSTTA shall meet annually and sufficiently in advance of each regular meeting of the Conference of the Parties, for a duration to be determined by the Conference of the Parties which should not normally exceed five days. The number and length of the meetings and activities of the SBSTTA and its organs should be reflected in the budget adopted by the Conference of the Parties or other sources of extra-budgetary funding.
The documentation prepared for meetings will be distributed six weeks before the meeting in the working languages of the SBSTTA, will be concrete, focused draft technical reports and will include proposed conclusions and recommendations for consideration of the SBSTTA.
To facilitate the preparation of documentation, and in order to avoid duplication of efforts and ensure the use of available scientific, technical and technological competence available within international and regional organizations, including nongovernmental organizations and scientific unions and societies, qualified in fields relating to conservation and sustainable use of biodiversity, the Executive Secretary may establish, in consultation with the Chairman and the other members of the Bureau of the SBSTTA, liaison groups, as appropriate. Such liaison groups will depend on the resources available.
Organization of work during the meetings
Each meeting of the SBSTTA will propose to the Conference of the Parties, in light of the programme of work for the Conference of the Parties and the SBSTTA, a particular theme as the focus of work for the following meeting of the SBSTTA.
Two open-ended sessional working groups of the SBSTTA could be established and operate simultaneously during meetings of the SBSTTA. They shall be established on the basis of well-defined terms of reference, and will be open to all Parties and observers. The financial implications of these arrangements should be reflected in the budget of the Convention.