document stresses urgency for a high-level of automation that will result in changes to the current approach to managing electronic records.
ERA must be capable of addressing electronic records for which there has been little or no front-end involvement or preparation prior to their transfer by the originating entity. Further, the user scenarios presented in this document recognize that NARA staff may act in the role of the originating entity. While the scenarios assume some degree of front-end involvement, they include the possibility that all transfers may not conform to ERA requirements. Acknowledging that the level of processing and service for nonconforming electronic records may vary, ERA will nevertheless provide a means of preserving and accessing these materials.
Various benefits, limitations, advantages, and disadvantages of ERA are covered in this section.
Potential disadvantages or limitations to ERA include:
High development costs
High costs associated with security
NARA staff anxiety brought about by new responsibilities resulting from changes due to electronic records
Poor NARA staff morale without proactive change management
Impact on originating entities (resources required to prepare for transfer of materials to NARA, greater records management responsibilities)
User misunderstanding of ERA’s relation to the universe of NARA’s holdings
ERA will offer numerous benefits to NARA and record users including:
The preservation of electronic records that would otherwise be lost
A wider variety of electronic records in NARA holdings
Consolidated electronic records administration and streamlined internal workflow
More front end involvement with originating entities
Higher quality accessioned electronic records
New tools to support processing and review of electronic records
Tools to aid in review decisions
Tools for withdrawal and redaction
Tools for description.
Faster access to electronic records
The ability to service additional record users
Increased responsiveness and consistency with record users
Remote access to electronic records
Enhanced capabilities for searching electronic records