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NOTICE
The Federal Facilities Council (FFC) is a continuing activity of the Board on Infrastructure and the Constructed
Environment of the National Research Council (NRC). The purpose of the FFC is to promote continuing coopera-
tion among the sponsoring federal agencies and between the agencies and other elements of the building commun-
ity in order to advance building science and technology particularly with regard to the design, construction,
acquisition, evaluation, and operation of federal facilities. The following agencies provided funding for this study:
Department of the Air Force, Office of the Civil Engineer
Department of the Air Force, Air National Guard
Department of the Army, Assistant Chief of Staff for Installation Management
Department of the Army, Army Corps of Engineers
Department of Defense, Federal Facilities Directorate
Department of Energy, National Nuclear Security Administration
Department of Energy, Office of Engineering and Construction Management
Department of Energy, Office of Science
Department of Homeland Security, U.S. Coast Guard
Department of Homeland Security, Immigration and Naturalization Service
Department of the Interior, Office of Managing Risk and Public Safety
Department of the Navy, Naval Facilities Engineering Command
Department of State, Office of Overseas Buildings Operations
Department of Transportation, Federal Aviation Administration
Department of Veterans Affairs, Office of Facilities Management
Food and Drug Administration
General Services Administration, Public Buildings Service
Indian Health Service
International Broadcasting Bureau
National Aeronautics and Space Administration, Facilities Engineering Division
National Institute of Standards and Technology, Building and Fire Research Laboratory
National Institutes of Health
National Science Foundation
Smithsonian Institution, Facilities Engineering and Operations
U.S. Postal Service, Engineering Division
As part of its activities, the FFC periodically publishes reports that have been prepared by committees of govern-
ment employees. Because these committees are not appointed by the NRC, they do not make recommendations,
and their reports are considered FFC publications rather than NRC publications.
For additional information on the FFC program and its reports, visit the Web site at www.nationalacademies.org/
Tic or write to Director, Federal Facilities Council, 500 Fifth Street, N.W., Room 944, Washington, DC 20001 or
call 202-334-3374.
Printed in the United States of America 2003.
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FEDERAL FACILITIES COUNCIL STANDING COMMITTEE ON ORGANIZATIONAL
PERFORMANCE AND MANAGEMENT 2001-2003
COMMITTEE CO-CHAIRS
Stanley Kaczmarczyk, 2001-2003, Office of Governmentwide Policy, General Services Administration
William Stamper, 2001-2002, Facilities Engineering Division, National Aeronautics and Space Administration
Nancy Wilkie, 2002-2003, Office of Overseas Buildings Operations, Department of State
COMMITTEE MEMBERS
James Bartlett, Ir., Office of Engineering Operations, Naval Facilities Engineering Command
Walter Borys, Office of Engineering and Technical Services, International Broadcasting Bureau
Robert Chapman, Building and Fire Research Laboratory, National Institute of Standards and Technology
Phyllis Clarke, Shore Facilities Capital Asset Management, U.S. Coast Guard
Tony Clifford, Division of Engineering Services, National Institutes of Health
Ray Cooke, Division of Facilities Planning and Construction, Indian Health Service
David Eakin, Public Buildings Service, General Services Administration
Lance Feiner, Office of Real Estate, Department of Commerce
Dave Goodwin, Office of Science, Department of Energy
Rob Hitchcock, Lawrence Berkeley National Laboratory, Department of Energy
Howard Hochman, Division of Engineering Services, National Institutes of Health
Mary Kfoury, Engineering and Design Division, Smithsonian Institution
David Reese, Office of Civil Engineering, U.S. Coast Guard
Richard A. Rothblum, Office of Overseas Buildings Operations, Department of State
Terry Ulsh, Engineering Operations Center, Naval Facilities Engineering Command
film Woods, Office of Real Estate, Department of Commerce
FEDERAL FACILITIES COUNCIL STAFF
Lynda Stanley, Director
. . .
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Contents
Executive Summary
1 Introduction
Problem Statement, 6
Study Purpose and Objectives, 7
How the Study was Conducted, 7
Organization of the Report, 8
Scopes of Work for Design
Introduction, 9
Commonly Used Contract Forms, 9
Assignment of Project Functions or Services, 11
Common Issues Emphasized by Standard Documents, 12
Preproject Planning Processes and Project Scopes of Work
Introduction, 14
Background, 15
Preproject Planning, 15
Impact of Inadequate Preproject Planning, 17
Key Fundamentals of the Preproject Planning Process, 18
Enabling Management Actions, 24
Tools Available to Support Preproject Planning Activities, 25
4 Federal Agency Practices
Introduction, 27
Scopes of Work for Design, 28
Preproject Planning Process, 28
Funding, Process, and Other Related Issues, 32
Performance Measurement, 34
v
5
9
14
27
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Preproject Planning Activities in Selected Agencies, 34
Summary, 40
5 Policy Implications
Conclusion and Findings, 41
Key Practices, 45
Path Forward, 46
Future Study, 46
References and Bibliography
Appendixes
A Record of Meetings and Interviews
B Structured Interview Instrument
C Alignment Thermometer
D PDRI for Buildings Score Sheet
E
F
G DOE Acquisition Strategy Format
H ACC Scope of Work for Customer Concept Document
I Biographies of Authors
J Acronyms
Example PDRI Element Descriptions
Stakeholder Identification Checklist
CONTENTS
41
47
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58
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