APPENDIX C
Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003

FACT FINDING AND BRIEFINGS

February 5-7

Committee meeting 12, Savannah River Site, Aiken, South Carolina. Roundtable discussion of current project management issues (implementation of O 413.3, project definition for Office of Environmental Management (EM) activities, professional development and core competencies, front-end project planning, risk analysis and management, earned value management systems (EVMSs) and tracking project data, performance-based contracting, etc.). Sessions will focus on issues raised by the following Savannah River Operations (SRO) and Westinghouse Savannah River Company (WSRC) managers:

 

John Phillips, Project Management Program Manager, SRO

Charlie Hansen, Deputy Manager, SRO

Jeff Allison, Manager, SRO

Ed Wilmot, Manager, Savannah River Defense Programs

Bruce Wilson, Manager, Savannah River Defense Programs

Sterling Franks, Manager, Savannah River Nuclear Nonproliferation Projects

Bob Pedde, President WSRC

Bill Elkins, Vice President for Projects, Design, and Construction, WSRC



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Progress in Improving Project Management at the Department of Energy: 2003 Assessment APPENDIX C Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003 FACT FINDING AND BRIEFINGS February 5-7 Committee meeting 12, Savannah River Site, Aiken, South Carolina. Roundtable discussion of current project management issues (implementation of O 413.3, project definition for Office of Environmental Management (EM) activities, professional development and core competencies, front-end project planning, risk analysis and management, earned value management systems (EVMSs) and tracking project data, performance-based contracting, etc.). Sessions will focus on issues raised by the following Savannah River Operations (SRO) and Westinghouse Savannah River Company (WSRC) managers:   John Phillips, Project Management Program Manager, SRO Charlie Hansen, Deputy Manager, SRO Jeff Allison, Manager, SRO Ed Wilmot, Manager, Savannah River Defense Programs Bruce Wilson, Manager, Savannah River Defense Programs Sterling Franks, Manager, Savannah River Nuclear Nonproliferation Projects Bob Pedde, President WSRC Bill Elkins, Vice President for Projects, Design, and Construction, WSRC

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment   Overview of WSRC Disciplined Conduct of Project Improvement Initiatives   Jon Lunn, Manager, WSRC   Briefings on Savannah River Site (SRS) projects   Tritium Consolidation and Modernization Project Pete Kozak, Federal Project Manager, SRO Cleaning and Loading Line Modifications Project Wayne Leslie, Federal Project Manager, SRO Overview of Tritium Extraction Facility (TEF) Project Clay Ramsey, Director, TEF Project Office, SRO Mike Hickman, Federal Project Manager, SRO Salt Waste Processing Facility Project Terry Spears, Federal Project Manager, SRO Chiller Replacement Project Eddie Hipp, Federal Project Manager, SRO Glass Waste Storage Building Project Kim Sidey, Federal Project Manager, SRO K Area Material Storage Project Robert Barnes, Federal Project Manager, SRO Pu Packaging and Stabilization Project Guy Girard, Federal Project Manager, SRO   Roundtable discussion of project management manual and related project management issues   Willie Clark, National Nuclear Security Administration (NNSA), Office of Project Management and Systems Support (NA-54) Roland Frenck, NNSA, NA-54 April 7 Informal meetings with senior managers   James Campbell, Director, Office of Management and Budget Evaluation (OMBE) James Powers, Director, Office of Program Analysis and Evaluation (PA&E) James Rispoli, Director, Office of Engineering and Construction Management (OECM) Robert Card, Undersecretary

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment April 8-10 Committee meeting 13, Keck Center, Washington, D.C. Updates on project management process improvement and project performance   Office of Engineering and Construction Management (OECM) James Rispoli, Director Robert McMullan, Deputy Director Mike Donnelly, Engineer David Treacy, Engineer Thad Knopnicky, Engineer Office of Science (SC), Construction Management Support Division (SC-81) Daniel Lehman, Director James Carney, Deputy Director NNSA, NA-54 Willie Clark, Director Roland Frenck, Deputy Director EM, Office of Project Management (EM-6) Jay Rhoderick, Director   Roundtable discussion of current project management issues (Manual M 413.3-1, definition and application of tailoring O 413.3 requirements; roles and responsibilities of headquarters and field managers for critical decisions and project reviews; DOE project management culture: change and permanence, process and expectations of risk management, project management education and career development programs; Project Analysis and Reporting System [PARS] data quality)   Representatives of OMBE, OECM, EM, NNSA, and SC June 4-6 Informal briefing and discussions, Albuquerque, New Mexico, with NNSA, Sandia Site Office (SSO), Los Alamos Site Office (LASO), and Energy Facility Contractors Group (EFCOG)   Project Management for the Acquisition of Capital Assets (M 413.3-1) March 28, 2003, rollout Willie Clark, NNSA, Office of Project Management and Systems Support Roland Frenck, NNSA, Office of Project Management and Systems Support

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment   Sandia Site Office (SSO) Roles and Responsibilities of Federal Project Directors Strategic Planning/Preproject Planning Budgeting and Site Project Planning Training and Career Development, Project Management Career Development Program (PMCDP) Initiatives, SSO Qualification Process SSO Staffing General Discussion, Planning, AEP, IPTs, Risk Management, Documentation Mike McFadden, Assistant Manager, Facilities and Infrastructure, SSO Frank White, Assistant Manager, Facilities and Infrastructure, SSO   Sandia National Laboratories (SNL) Projects Joint Computational Engineering Laboratory Tom Goss, Project Director, SSO Test Capabilities Revitalization Wayne Evelo, Project Director, SSO Center for Integrated Nanotechnologies Frank White, Assistant Manager, Facilities and Infrastructure, SSO   Los Alamos Site Office (LASO) Roles and Responsibilities of Federal Project Directors Training and Career Development, PMCDP Initiatives, Qualification Process Budgeting and Site Project Planning General Discussion, Planning, AEP, IPTs, Risk Management, Documentation Herman LeDoux, Assistant Manager for Project Management, LASO Strategic Planning/Preproject Planning Steve Fong, Federal Project Director, LASO   Los Alamos National Laboratory (LANL) Projects Cerro Grande Fire Jose Cedillos, Federal Project Director, LASO Everett Trollinger, Federal Project Director, LASO Chemistry and Metallurgy Research Facility Replacement Juan Griego, Federal Project Director, LASO Nonproliferation and International Security Center Steve Fong, Federal Project Director, LASO

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment   Energy Facility Contractors Group (EFCOG) discussions SNL Construction Overview Dave Corbett, Manager, SNL MESA Project and the Effects of Manual M 413.3-1 Don Cook, Manager, SNL Jennifer Girand, Manager, SNL Test Capability Revitalization Project and the Effects of M 413.3-1 Lynne Schluter, Manager, SNL   EFCOG Desired Changes to M 413.3-1 Frank Figueroa, Vice President, SNL   Effect of 413.3 Manual on Other Ongoing Projects at Selected Sites Lynne Schluter, Sandia National Laboratories (SNL) David Chastain, Los Alamos National Laboratory (LANL) John Shaffer, National Renewable Energy Laboratory (NREL) Sam Formby, Savannah River Site (SRS) Tom Etheridge, Oak Ridge National Laboratory (ORNL) June 11-13 Informal meetings, Washington, D.C.   Office of Science Raymond Orbach, Director James Decker, Principal Deputy Director Daniel Lehman, Construction Management Support Division James Carney, Construction Management Support Division   National Nuclear Security Administration Linton Brooks, Administrator Greg Rudy, Associate Administrator, Facilities and Operations Willie Clark, Office of Project Management and Systems Support Roland Frenck, Office of Project Management and Systems Support   Environmental Management Jessie Roberson, Assistant Secretary, EM Paul Golan, Chief Operating Officer, EM Jay Rhoderick, Director, Office of Project Management

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment DOCUMENTS REVIEWED Savannah River Site DOE-SRS Project Management Manual (SRM 410.1.1B), April 21, 2001 Disciplined Conduct of Projects, Causal Analysis and Corrective Action Plan (G-ESR-G-00046 Rev 0), March 31, 2002 Risk Management Plan for the Plutonium Packaging and Stabilization Project (Y-RMP-F-00004 Rev 0), August 21, 2000 Cleaning and Loading Modifications (CALM) Project M03A/B, Conceptual Design Risk/Opportunity Assessment Report CDR2, January 31, 2003 Testimony Before the U.S. House of Representatives Committee on Government Reform, March 20, 2003 Breathing Fumes: A Decade of Failure in Energy Department Acquisitions, Tom Davis, Chairman, U.S. House of Representatives Committee on Government Reform Statement of Gregory H. Friedman, Inspector General, DOE Statement of James Rispoli, Director, OECM Status of Contract and Project Management Reforms, Statement of Robin M. Nazzaro, General Accounting Office Related Reports GAO. Major Management Challenges and Program Risks, Department of Energy, GAO-03-100, January 2003 DOE IG. Management Challenges at the Department of Energy, December 2002 DOE IG. Progress of the Spallation Neutron Source Project, November 2001 DOE IG. Dual Axis Radiographic Hydrodynamic Test Facility, May 2003 Project Management Institute, Organizational Project Management Maturity Model (OPM3), 2003 Spreadsheets List of current DOE capital acquisition projects List of baseline changes Summary External Independent Review of Critical Decision-2 Baseline Validation FY2001 Through FY2003

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment Project Planning Documents Los Alamos National Laboratory, Chemistry and Metallurgy Research Facility Replacement Project, Mission Need Statement, Revision 0, February 25, 2002 Elimination of Weapons-Grade Plutonium Production Program, Justification of Mission Need for Seversk Plutonium Production Elimination Project, Zheleznogorsk Plutonium Production Elimination Project, and Nuclear Safety Upgrades Project, December 16, 2002 Columbia River Corridor Project, Justification of Mission Need, Revision 0, July 2002 Columbia River Corridor, Project Execution Plan, Revision 0, November 2002 National Energy Technology Laboratory (NETL) Technology Support Facilities, Project Plan (Revised Critical Decision 0), November 2002 External Independent Reviews (EIRs) and Independent Cost Reviews (ICRs) Integrated Closure Project Baseline Rocky Flats, Burns and Roe (B&R), June 2001 EIRs/ICRs CD-2 Reviews Argonne National Laboratory (ANL), Mechanical Systems Upgrade, Jupiter, September 2002 Idaho Engineering and Environmental Laboratory (INEEL), INTEC Cathodic Protection and Expansion, Logistics Management Institute (LMI), August 2001 INEEL, Glove Box Evacuator, Jupiter, July 2002 INEEL, CERCLA Disposal Facility, Jupiter, March 2002 Kansas City Plant, Gas Transfer Capacity Expansion, 03-D-121, LMI, November 2002 Lawrence Livermore National Laboratory (LLNL), Engineering Technology Center Upgrades, 02-D-105, LMI, July 2002 LLNL, Sensitive Compartmented Information Facility, Jupiter, July 2002 Los Alamos National Laboratory (LANL) SM-43 Replacement, LMI, December 2001 LANL, TA-50 Waste Management Risk Mitigation, Jupiter, September 2002 Mound Site, Potential Release Site, B&R, December 2002 Nevada Test Site (NTS), Bus Upgrades Project, LMI, September 2002 NTS, Atlas Relocation, Jupiter, August 2001 Oak Ridge National Laboratory (ORNL), Research Support Center, MEL-001-25, LMI, August 2002

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment ORNL, Center for Nanophase Sciences, Jupiter, August 2002 Pacific Northwest National Laboratory (PNNL), Laboratory Systems Upgrades, D-494 (MEL-001-18), LMI, May 2002 Pantex, Weapons Evaluation Test Laboratory, 01-D-126, LMI, May 2002 Sandia National Laboratories (SNL), Test Capabilities Revitalization Project (Phase I), LMI, December 2002 SNL, Joint Computational Engineering Laboratory (JCEL), 00-D-107, LMI, September 2001 SNL, Underground Reactor Facility (SURF), Jupiter, October 2002 SNL, Microsystems and Engineering Sciences Applications (MESA), 01-D-108, LMI, November 2001, B&R, February 2003 SNL, Mixed Waste Landfill, Jupiter, July 2001 SNL/Livermore, California, Distributed Information Systems Laboratory (DISL), DP 01-D-101, LMI, July 2001 Savannah River Site (SRS), Western Sector Dynamic Underground Stripping (DUS) Project, LMI, October 2002 SRS, Pit Disassembly and Conversion Facility, B&R, May 2002, October 2002 SRS, Plutonium Packaging and Stabilization, Jupiter, April 2002 SRS, Highly Enriched Uranium Blend Down, Jupiter, November 2001 SRS, Mixed Oxide Fuel Fabrication Facility, Jupiter, February 2002 Stanford Linear Accelerator Center (SLAC), Gamma-ray Large Area Space Telescope Large Area Telescope (GLAST), Jupiter, August 2002 Y-12, Special Materials Purification Facility, Jupiter, September 2002 EIRs/ICRs CD-3 Reviews Hanford Site, Washington, Waste Treatment and Immobilization Plant Project, LMI, September 2002 Los Alamos National Laboratory, Replacement Emergency Operations Center, Jupiter, July 2001 Lawrence Livermore National Laboratory, Terascale Simulation Facility, 00-D-103, LMI, August 2001 Pre-O 413.3 Reviews Brookhaven National Laboratory, Groundwater and Surface Water Protection Upgrades, SC 01-CH-103-0, LMI, August 2000 Hanford Site Office of River Protection, Initial Tank Retrieval System, Jupiter, May 2000 Hanford Site, Immobilized High Level Waste Storage, Jupiter, May 2000 Idaho National Engineering and Environmental Laboratory (INEEL), Health Physics Instrumentation Laboratory, LMI, June 1999

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment INEEL, Sitewide Information Network, EM 01-D-404, LMI, April 2000 INEEL, Advanced Mixed Waste Treatment, LMI, April 2000 INEEL, Site Operations Center, LMI, April 2000 INEEL, INTEC Cathodic Protection System Expansion Project, EM 01-ID-402, LMI, August 2000 INEEL, Test Reactor Area Electrical Upgrade, June 1999 Lawrence Livermore National Laboratory (LLNL), Terascale Simulation Facility, LMI, July 1999 Los Alamos National Laboratory (LANL), Strategic Computing Complex, LMI, July 1999 LANL, Nonproliferation and International Security Center (NISC), LMI, 1999 LANL, Isotope Production Facility, LMI, August 1999 Oak Ridge National Laboratory (ORNL), Laboratory Facilities HVAC Upgrade, SC MEL-001-15, LMI, August 2000 ORNL, Laboratory for Comparative and Functional Genomics, SC 01-E-300, LMI, August 2000 ORNL, Spallation Neutron Source, B&R, December 1999 Sandia National Laboratories (SNL)/California, Distributed Information Systems Laboratory, DP 01-D-101, LMI, June 2000 SNL, Joint Computational Engineering Laboratory, LMI, May 2000 SNL, Microsystems and Engineering Sciences Applications (MESA), 01-D-108, LMI, August 2000 Stanford Linear Accelerator Center (SLAC), Research Building, LMI, June 1999 Waste Isolation Pilot Plant (WIPP), Remote Handled Transuranic Waste Transportation, Jupiter, May 2000 Y-12, Highly Enriched Uranium Materials Facility, Jupiter, June 2000 Other Reviews, Independent Cost Estimates (ICEs), and Independent Cost Reviews (ICRs) Portsmouth Gaseous Diffusion Plant, Emergency Winterization/Cold Lay-Up Project, B&R, February 2001 Savannah River Site (SRS), Tritium Facility Modernization and Consolidation, B&R, September 2000 Civilian Radioactive Waste Management (CRWM) Program Capital Asset Plan, B&R, 2002 CRWM Program, 2001 Total System Life Cycle Cost (TSLCC), B&R, January 2001 Yucca Mountain Project, License Application to Initial Operating Capability, B&R, January 2003 and August 2002 West Jefferson Site, Independent Cost Review, Columbus Environmental Management Project (CEMP) Baseline, B&R, November 2001

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Progress in Improving Project Management at the Department of Energy: 2003 Assessment Fernald Site Environmental Management Project (FEMP) Closure Contract Baseline (CCB), ICR, B&R, August 2001 Lawrence Livermore National Laboratory, National Ignition Facility Project, Revised Cost and Schedule Baselines, B&R, September 2000 Fermi National Accelerator Laboratory, Neutrinos at the Main Injector (NuMI), Project Proposed Baseline, B&R, November 2001 West Valley Demonstration Project, Proposed Path to Completion Plan, B&R, November 2001