E
The U.S. Department of Energy’s Approach to Materials Protection, Control, and Accounting Sustainability in Russia1

Element

Operations Principles

Sustainability Indicators

MPC&A Organization

An independent MPC&A organization on site capable of planning, resource allocation, implementation, testing and evaluating all aspects of MPC&A operations.

  • Site has an established and documented MPC&A organization with clear roles and responsibilities identified.

  • Site has an MPC&A organization with lines of authority that provide sufficient independence of MPC&A operations.

  • Site has developed an MPC&A Site Operation Plan.

  • Site has an established and documented mechanism for coordinating activities within the site that may affect MPC&A.

  • Site has a budget for MPC&A operations activities and personnel.

 

An effective MPC&A organization has sufficient authority to carry out all aspects of their MPC&A duties and is sufficiently independent from organizations, such as those with production responsibility on site.

Site Operating Procedures

Site has written operating procedures that address and vulnerabilities, cover key aspects of MPC&A operations, cover emergency situations on site, and are supported by site management.

  • Site has evidence of written threats procedures covering all key MPC&A operations.

  • Site procedures are consistent with documented processes.

  • Site procedures are consistent with regulations.

1  

Provided to the committee by DOE May 2004.



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OCR for page 71
Strengthening Long-Term Nuclear Security: Protecting Weapon-Usable Material in Russia E The U.S. Department of Energy’s Approach to Materials Protection, Control, and Accounting Sustainability in Russia1 Element Operations Principles Sustainability Indicators MPC&A Organization An independent MPC&A organization on site capable of planning, resource allocation, implementation, testing and evaluating all aspects of MPC&A operations. Site has an established and documented MPC&A organization with clear roles and responsibilities identified. Site has an MPC&A organization with lines of authority that provide sufficient independence of MPC&A operations. Site has developed an MPC&A Site Operation Plan. Site has an established and documented mechanism for coordinating activities within the site that may affect MPC&A. Site has a budget for MPC&A operations activities and personnel.   An effective MPC&A organization has sufficient authority to carry out all aspects of their MPC&A duties and is sufficiently independent from organizations, such as those with production responsibility on site. Site Operating Procedures Site has written operating procedures that address and vulnerabilities, cover key aspects of MPC&A operations, cover emergency situations on site, and are supported by site management. Site has evidence of written threats procedures covering all key MPC&A operations. Site procedures are consistent with documented processes. Site procedures are consistent with regulations. 1   Provided to the committee by DOE May 2004.

OCR for page 71
Strengthening Long-Term Nuclear Security: Protecting Weapon-Usable Material in Russia Element Operations Principles Sustainability Indicators     Site has procedures for field review of operating procedures. Site has evidence of written emergency response procedures. Site management supports procedures. Human Resource Management and Site Training MPC&A staff has the requisite knowledge, skills, and abilities to perform critical MPC&A U.S. project team observations show performance by Russian Federation site personnel that is consistent with functions. site operating procedures. Site has established an on-site training organization with resources. Site maintains class attendance records and test results. Training requirements for each MPC&A position have been identified. The site has a mechanism to track corrective actions from inspections and exercises and offers retraining to staff.   Sites have capability to assess MPC&A staffing needs.   Sites can apply local, regional, and national training resources to meet training needs.   Sites have the capability to retrain staff to correct operational deficiencies.   Sites have the capability to provide site-specific MPC&A training.     Sites have a process to replace MPC&A staff with qualified training personnel.   Operational Cost Analysis Operational costs are understood and data are used for design decisions and for lifecycle management. Site has identified lifecycle costs, capital equipment replacement costs, etc. Site has established a budget for MPC&A operations, which covers site’s system requirements. Site has identified potential sources of funding to support MPC&A other than U.S. Site, or Russian vendors performing functions at the site, has demonstrated ability (both technical and financial) to sustain MPC&A system.   System can be supported by Russian site.

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Strengthening Long-Term Nuclear Security: Protecting Weapon-Usable Material in Russia Element Operations Principles Sustainability Indicators Equipment Maintenance Repair and Calibration MPC&A systems are properly maintained and operational. Site, or vendors with access to the site, have documented maintenance requirements, strategy and schedule, prioritized based on relative importance of component. Site has adequate resources to maintain/repair MPC&A system (supply of critical spare parts, contracts covering warranties/maintenance in place, tool kits, etc.) Site has documented calibration plan. Site has a database that records repair/maintenance histories. U.S. project team observations indicate that equipment is well maintained and operating.   Minimize downtime of critical components and maximize operational life of system components. Performance Testing and Operational Monitoring Sites should be able to periodically evaluate the effectiveness of the system, subsystem, and components of the system; identify and correct deficiencies; and maintain continuous and effective MPC&A operations. Site has internal review system to evaluate MPC&A system performance. Site has evidence of identifying and correcting MPC&A deficiencies. Site provides assurance to U.S. project team that system is operating per design, and equipment is being utilized per its intended function (performance testing data, MOM system data, project team visits/checklists, GAN inspections, and/or quarterly inventory).   Sites should be able to monitor implementation of MPC&A procedures and correct operational deficiencies. Configuration Management The upgraded MPC&A system is adequately documented, and a configuration consistent with threat mitigation is established in a baseline. Site has configuration control plan (or similar document). Site has established a configuration control board. Changes to configuration are reviewed by appropriate staff to verify that system effectiveness is not degraded. Configuration control changes are communicated to staff.   An administrative system of work review is in place to determine if work will change the configuration and if so, that changes are reviewed, compensatory actions taken, and documentation is updated.

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