Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report

Committee on Archiving and Accessing Environmental and Geospatial Data at NOAA

Board on Atmospheric Sciences and Climate

Division on Earth and Life Studies

NATIONAL RESEARCH COUNCIL OF THE NATIONAL ACADEMIES

THE NATIONAL ACADEMIES PRESS
Washington, D.C.
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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report Committee on Archiving and Accessing Environmental and Geospatial Data at NOAA Board on Atmospheric Sciences and Climate Division on Earth and Life Studies NATIONAL RESEARCH COUNCIL OF THE NATIONAL ACADEMIES THE NATIONAL ACADEMIES PRESS Washington, D.C. www.nap.edu

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report THE NATIONAL ACADEMIES PRESS 500 Fifth Street, NW Washington, DC 20001 NOTICE: The project that is the subject of this report was approved by the Governing Board of the National Research Council, whose members are drawn from the councils of the National Academy of Sciences, the National Academy of Engineering, and the Institute of Medicine. The members of the committee responsible for the report were chosen for their special competences and with regard for appropriate balance. Support for this project was provided by the National Oceanic and Atmospheric Administration under Contract No. DG133RO4CQ0009. Any opinions, findings, and conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the views of the organizations or agencies that provided support for the project. International Standard Book Number 0-309-10227-8 (Book) Additional copies of this report are available from the National Academies Press, 500 Fifth Street, N.W., Lockbox 285, Washington, D.C. 20055; (800) 624-6242 or (202) 334-3313 (in the Washington metropolitan area); Internet, http://www.nap.edu. Copyright 2006 by the National Academy of Sciences. All rights reserved. Printed in the United States of America

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report THE NATIONAL ACADEMIES Advisers to the Nation on Science, Engineering, and Medicine The National Academy of Sciences is a private, nonprofit, self-perpetuating society of distinguished scholars engaged in scientific and engineering research, dedicated to the furtherance of science and technology and to their use for the general welfare. Upon the authority of the charter granted to it by the Congress in 1863, the Academy has a mandate that requires it to advise the federal government on scientific and technical matters. Dr. Ralph J. Cicerone is president of the National Academy of Sciences. The National Academy of Engineering was established in 1964, under the charter of the National Academy of Sciences, as a parallel organization of outstanding engineers. It is autonomous in its administration and in the selection of its members, sharing with the National Academy of Sciences the responsibility for advising the federal government. The National Academy of Engineering also sponsors engineering programs aimed at meeting national needs, encourages education and research, and recognizes the superior achievements of engineers. Dr. Wm. A. Wulf is president of the National Academy of Engineering. The Institute of Medicine was established in 1970 by the National Academy of Sciences to secure the services of eminent members of appropriate professions in the examination of policy matters pertaining to the health of the public. The Institute acts under the responsibility given to the National Academy of Sciences by its congressional charter to be an adviser to the federal government and, upon its own initiative, to identify issues of medical care, research, and education. Dr. Harvey V. Fineberg is president of the Institute of Medicine. The National Research Council was organized by the National Academy of Sciences in 1916 to associate the broad community of science and technology with the Academy’s purposes of furthering knowledge and advising the federal government. Functioning in accordance with general policies determined by the Academy, the Council has become the principal operating agency of both the National Academy of Sciences and the National Academy of Engineering in providing services to the government, the public, and the scientific and engineering communities. The Council is administered jointly by both Academies and the Institute of Medicine. Dr. Ralph J. Cicerone and Dr. Wm. A. Wulf are chair and vice chair, respectively, of the National Research Council. www.national-academies.org

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report COMMITTEE ON ARCHIVING AND ACCESSING ENVIRONMENTAL AND GEOSPATIAL DATA AT NOAA DAVID A. ROBINSON (Chair), Rutgers University, New Jersey DAVID C. BADER, Lawrence Livermore National Laboratory, California DONALD W. BURGESS, University of Oklahoma, Norman KENNETH E. EIS, Colorado State University, Fort Collins SARA J. GRAVES, University of Alabama, Huntsville ERNEST G. HILDNER, NOAA Space Environment Center (retired) KENNETH E. KUNKEL, Illinois State Water Survey, Champaign MARK A. PARSONS, University of Colorado, Boulder MOHAN K. RAMAMURTHY, University Corporation for Atmospheric Research, Boulder, Colorado DEBORAH K. SMITH, Woods Hole Oceanographic Institution, Massachusetts JOHN R. G. TOWNSHEND, University of Maryland, College Park PAUL D. TRY, Science and Technology Corporation, Williamsburg, Virginia STEVEN J. WORLEY, National Center for Atmospheric Research, Boulder, Colorado XUBIN ZENG, The University of Arizona, Tucson NRC Staff IAN KRAUCUNAS, Study Director CHRIS ELFRING, Board Director ELIZABETH A. GALINIS, Research Associate ROB GREENWAY, Senior Program Assistant

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report BOARD ON ATMOSPHERIC SCIENCES AND CLIMATE ROBERT J. SERAFIN (Chair), National Center for Atmospheric Research, Boulder, Colorado M. JOAN ALEXANDER, NorthWest Research Associates/CORA, Boulder, Colorado FREDERICK R. ANDERSON, McKenna Long & Aldridge LLP, Washington, D.C. MICHAEL L. BENDER, Princeton University, New Jersey ROSINA M. BIERBAUM, University of Michigan, Ann Arbor MARY ANNE CARROLL, University of Michigan, Ann Arbor CAROL ANNE CLAYSON, Florida State University, Tallahassee WALTER F. DABBERDT, Vaisala Inc., Boulder, Colorado KERRY A. EMANUEL, Massachusetts Institute of Technology, Cambridge DENNIS L. HARTMANN, University of Washington, Seattle PETER R. LEAVITT, Weather Information Inc., Newton, Massachusetts JENNIFER A. LOGAN, Harvard University, Cambridge, Massachusetts VERNON R. MORRIS, Howard University, Washington, D.C. F. SHERWOOD ROWLAND, University of California, Irvine THOMAS H. VONDER HAAR, Colorado State University/CIRA, Fort Collins ROGER M. WAKIMOTO, National Center for Atmospheric Research, Boulder, Colorado Ex Officio Members ANTONIO J. BUSALACCHI, JR., University of Maryland, College Park ERIC F. WOOD, Princeton University, New Jersey NRC Staff CHRIS ELFRING, Director PAUL CUTLER, Senior Program Officer AMANDA STAUDT, Senior Program Officer IAN KRAUCUNAS, Associate Program Officer CLAUDIA MENGELT, Associate Program Officer ELIZABETH A. GALINIS, Research Associate LEAH PROBST, Research Associate ROB GREENWAY, Senior Program Assistant DIANE GUSTAFSON, Administrative Coordinator ANDREAS SOHRE, Financial Associate

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report Preface The National Research Council of the National Academies empanelled this Committee in response to a request from the National Oceanic and Atmospheric Administration-National Environmental Satellite, Data, and Information Service (NOAA-NESDIS) to provide advice on how to archive and provide access to its environmental and geospatial data. The Committee’s full statement of task is reproduced in Appendix B. NOAA is to be commended for addressing data archiving and access, and for seeking external advice for such critical endeavors. In this interim report, the Committee proposes principles and guidelines that NOAA can use to begin planning specific archiving strategies for the environmental and geospatial data it currently collects. It is important to emphasize that these preliminary principles and guidelines are intended to provide a foundation for further discussions with NOAA and its community of data users on the topic of data archiving; they will be further developed and expanded by this Committee, incorporating community input, in a final report that also addresses data access issues. As part of its deliberations in preparing this report, the Committee met twice, received briefings from representatives of each of the NOAA divisions involved in data archiving activities, and reviewed the existing and planned observational and derived data streams collected by NOAA and its partners, along with some of its current data management procedures and legal requirements. The Committee also considered the relative costs of saving certain types of derived data products versus regenerating these data from archived first-stream input, as well as the current and potential value to society of archiving a broad variety of environmental and geospatial data. We look forward to the second phase of our activities, which will focus on expanding these preliminary principles and guidelines to include guidance on the extent to which a wide variety of data sets and derived products should be made available. The Committee would like to thank the following invited speakers for their input: Thomas Karl, Christopher Fox, John Bates, Richard Brooks, Kurt Schnebele, Bonnie Ponwith, Susan McLean and Richard Beeler. The insights of Robert Serafin, Chair of the National Research Council’s Board on Atmospheric Sciences and Climate (NRC BASC) were also appreciated. Lastly, on behalf of the entire Committee, I want to express gratitude to Chris Elfring, Ian Kraucunas, Elizabeth Galinis, and Rob Greenway of the NRC BASC for their excellent support of this initial Committee effort. David A. Robinson, Chair Committee on Archiving and Accessing Environmental and Geospatial Data at NOAA

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report Acknowledgments This report has been reviewed in draft form by individuals chosen for their diverse perspectives and technical expertise, in accordance with procedures approved by the National Research Council’s Report Review Committee. The purpose of this independent review is to provide candid and critical comments that will assist the institution in making its published report as sound as possible and to ensure that the report meets institutional standards for objectivity, evidence, and responsiveness to the study charge. The review comments and draft manuscript remain confidential to protect the integrity of the deliberative process. We wish to thank the following individuals for their review of this report: William J. Emery, University of Colorado, Boulder Kelvin K. Droegemeier, University of Oklahoma, Norman Vincent V. Salomonson, University of Utah, South Jordan Steven F. Clifford, University of Colorado, Boulder Robert Chadduck, Electronic Records Archives Program, College Park, Maryland Suzanne Carbotte, Columbia University, Palisades, New York Steve Williams, University Corporation for Atmospheric Research, Boulder, Colorado Scott Kirkpatrick, The Hebrew University of Jerusalem, Israel Margaret A. LeMone, National Center for Atmospheric Research, Boulder, Colorado Lee R. Raymond, Exxon Mobil Corporation, Irving, Texas Although the reviewers listed above have provided constructive comments and suggestions, they were not asked to endorse the report’s conclusions or recommendations, nor did they see the final draft of the report before its release. The review of this report was overseen by Sheldon S. Alexander, Pennsylvania State University, and Carl Wunsch, Massachusetts Institute of Technology. Appointed by the National Research Council, they were responsible for making certain that an independent examination of this report was carried out in accordance with institutional procedures and that all review comments were carefully considered. Responsibility for the final content of this report rests entirely with the authoring panel and the institution.

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Preliminary Principles and Guidelines for Archiving Environmental and Geospatial Data at NOAA: Interim Report Contents     SUMMARY   1 1   INTRODUCTION   3 2   CONTEXT   6 3   PRELIMINARY PRINCIPLES AND GUIDELINES   10     REFERENCES   16     APPENDIXES     A   BIOGRAPHICAL SKETCHES OF COMMITTEE MEMBERS   18 B   STATEMENT OF TASK   23 C   NOAA DATA, INFORMATION, AND PRODUCTS   24

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