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Appendix B Reimbursable Programs Reimbursable Programs Currently Conducted by Governments Division (FY 2006) Survey Frequency Sponsor Census of Jails (Phase I)—This Every 5 years Department of census is conducted every 5 years and Justice requests information on the supervised population, the inmate counts and movements, the population supervised in the community, and the facility inventory. The data collected in the CJ- 3I is used by the Economic Statistical Methods and Programming Division (ESMPD) to select the sample for the 2006 Annual Survey of Jails. This census had a web reporting option. Census of Jails (Phase II)—The second Every 5 Years Department of phase is the Census of Jail Facilities Justice (CJ-3F). The Phase II instrument requests information on facility characteristics, such as staffing, budget, and programs. The data delivery date is October 2006. 137
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138 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS Survey Frequency Sponsor Annual Survey of Local Jails (ASJ)— Annual Department of This annual sample survey collects data Justice for all jails in selected jurisdictions (city or county area) and tracks key characteristics of the nation’s jails and jail inmates and provides national estimates of the number of inmates by legal status, average daily population, admissions, releases, and facility characteristics. The sample is selected from the Census of Jails universe, and the survey is conducted annually for four consecutive years. Data are released and published by the Bureau of Justice Statistics. National Judicial Reporting Program Biennial Department of (NJRP)—This biennial survey provides Justice national estimates of persons convicted and sentenced on felonies, their characteristics, such as age, race, gender, conviction offenses, and type and length of sentence (prison, jail, probation, etc.). It provides the only source of this essential information at the national level. Data are collected from a sample of state courts in a variety of formats (e.g., electronically via the Internet or on CD or diskette and photocopies of court documents). Criminal Justice Expenditure and Annual Department of Employment (CJEE) Extracts—This Justice survey extracts justice expenditure and employment data from the Governments Division’s annual surveys of finance and employment and adjusts them to provide comparable data with the former CJEE series. In conjunction with this data series, additional unpublished details are provided for larger government units and custom tabulations for publications.
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APPENDIX B 139 Survey Frequency Sponsor Census of State and Federal Every 5 Years Department of Correctional Facilities—This census Justice is conducted every five years and is the sixth in a series begun by the Department of Justice in 1974. The census collects detailed data on state and federal correctional facilities, including the number and characteristics of inmates housed, rated and design capacity, building plans, court orders, staff characteristics, and facility programs and policies. Data for the census are collected through mail canvass operations. National Prisoner Statistics Annual/Semiannual Department of (NPS)—The NPS is conducted Justice to provide information on adults incarcerated in state and federal correctional institutions including their characteristics, movements, and history. There are three data collection systems: NPS-1 collects the annual summary counts of inmate admissions and releases by gender and race, and NPS-1A and NPS-1B collect semiannual population summary counts by gender and sentence length. Beginning with calendar year 2003, respondents were provided with a web reporting option. Deaths in Custody, Quarterly and Quarterly/Annual Department of Annual—The Deaths in Custody series Justice provides a count of inmate deaths in all state correctional facilities and local jails. The quarterly survey provides basic information on all deceased inmates. The annual summary is conducted to obtain inmate counts that include the number of inmates on December 31, yearly admissions totals, average daily population counts, and total inmate deaths. Both state and local units have a web reporting option.
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140 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS Survey Frequency Sponsor Census of Juveniles in Residential Biennial Department of Placement (CJRP)—This biennial Justice census collects individual data for young persons held in juvenile residential facilities who have been charged with or adjudicated for an offense (on a particular reference date). The data collected include name, date of birth, gender, most serious offense, and adjudication status, among others. Data are collected by mail canvass operations, electronic submission (preformatted spreadsheets for data entry), and Internet submission. Juveniles in Residential Facilities Biennial Department of Census (JRFC)—This biennial census, Justice beginning in 2000, collects data on the characteristics of juvenile residential facilities. The data collected include type of facility, capacity, number of juveniles held on a specific reference date, physical and mental health care services, substance abuse services, and education services. Data are collected solely by mail canvass operations. Annual Survey of Probation and Annual Department of Parole—This survey reports the number Justice of persons on probation and parole, by state at year end. It lists the states with the largest and smallest parole and probation populations, the largest and smallest rates of community supervision, and the largest increases. The bulletin also describes the race and gender of these populations and reports the percentages of parolees and probationers completing community supervision successfully or failing because of a rule violation or a new offense. Census of Juveniles on Probation—This Annual Department of census was conducted in April 2006 Justice for the first time. The census collected specific information such as gender, race, date of birth, most serious offense that placed the juvenile on probation, and probation status.
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APPENDIX B 141 Survey Frequency Sponsor Census of Juvenile Probation Annual Department of Supervision Offices—This census was Justice conducted in April 2005 for the first time and collected data on juvenile probation offices. Specific information collected includes probation processing, monitoring, sanctioning, treatment plans, partnerships with other government agencies, and prevention programming. Survey of Sexual Violence—The Census Annual Department of Bureau administered this survey for Justice the first time in 2004 for the Bureau of Justice Statistics. The 2005 data collection had a web-reporting option. Census of Adult Parole—The Census Funded for one year Department of Bureau administered this census to (FY 2006) Justice approximately 52 state respondents and an additional 50 independent parole supervising agencies for the first time in June 2006 for the Bureau of Justice Statistics. The census requests information on the type and numbers of populations supervised, how parolees are monitored, type of reentry assistance, agency staffing, and the number of adult parolees supervised across the country. Local Government School System Annual Department of Finance Survey—This survey provides Education statistics about the finances of elementary and secondary public school systems. The United States Code, Title 13, authorizes this data collection and responses are voluntary. The National Center for Education Statistics partially funds the survey. Data include revenue by source (local property tax, monies from other school systems, private tuition and transportation payments, school lunch charges, direct state aid, and federal aid passed through the state government), expenditure by function and object (instruction, support service functions, salaries, and capital outlay), indebtedness, and cash and investments.
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142 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS Survey Frequency Sponsor National Public Education Financial Annual Department of Survey—This survey includes education Education finance data for the 50 states, the District of Columbia, American Samoa, Guam, Northern Marianas, Puerto Rico, and the Virgin Islands. Data are obtained on employees, by program function, and for selected job categories. Data on employees include the number of full- and part-time, gross pay, and hours paid for part-time employees (to calculate full-time equivalent employment). Data by function include 25 primary functions, such as education, hospitals, police protection, public welfare, and highways. Data for job categories are limited to major categories, such as instructional employees in education and public safety officers in police protection. Medical Expenditure Panel Survey Annual Department (MEPS)—Data are obtained on health of Health and insurance enrollment and premiums Human Services for active and retired employees. Economic Planning and Coordination Division coordinates the MEPS project, the private-sector data, and all deliverables. The Governments Division is responsible for collection and editing for all state governments, all local governments with 5,000 or more employees, and a sample of other local governments. Public Libraries Survey—States Annual Department of report information about service Education measures, such as users of electronic resources, Internet terminals, reference transactions, public service hours, interlibrary loans, circulation, library visits, size of collections, staffing, operating revenues and expenditures, and number of service outlets. Data are collected by the 50 states, the District of Columbia, and five outlying areas with approximately 9,100 libraries and approximately 17,000 individual outlets.
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APPENDIX B 143 Survey Frequency Sponsor State Libraries Agencies Survey—State Annual Department of library agencies report data collected Education by the 50 states and the District of Columbia. The data include state library agency identification, governance, public service hours, service outlets, collections, library service transactions, library development transactions, services to other libraries in the state, allied operations, staff, income, expenditures, and electronic services and information. Academic Libraries Survey—Academic Biennial Department of libraries report data including total Education operating expenditures, full-time- equivalent library staff, service outlets, total volumes held at the end of the fiscal year, circulation, interlibrary loans, public service hours, gate count, reference transactions per typical week, and electronic services. Data are collected for over 3,500 2-year and 4-year degree-granting postsecondary institutions in the 50 states and the District of Columbia, including institutions that are eligible for Title IV aid and branch campuses of Title IV eligible institutions. State Nonfiscal Survey—This is a public Annual Department of elementary/secondary school survey Education collecting information on all students and staff aggregated to the state level, including number of students by grade level, full-time-equivalent staff by major employment category, and high school graduates and completers in the previous year. Local Education Agency (School Annual Department of District) Universe Survey—This survey Education collects nonfiscal information for the universe of local education agencies (school districts), including phone number, location and type of agency, current number of staff and students, and number of high school graduates and completers in the previous year.
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144 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS Survey Frequency Sponsor Public School Universe Survey—This Annual Department of survey collects nonfiscal information Education on all public elementary and secondary schools in operation during a school year, including school location and type, enrollment by grade and school characteristics, and the number of classroom teachers. State Government Research and Funded for one year National Science Development—This survey measures (FY 2006) Foundation research and development supported and performed by state governments. Items include source of funding for research and development, recipients of funding (if external to the government agency), and type of research and development by character (i.e., basic, applied, or developmental). Federal Assistance Awards Data Quarterly Office of System—Data are obtained about Management award recipients, assisted projects and and Budget financing. Data for recipients include and 17 federal name and geographic location; data agencies for projects include assistance program name, Catalog of Federal Domestic Assistance (CFDA) number, and purpose; and data for financing include amounts of federal and nonfederal funding. Most data are presented by type of recipient (such as governments, private organizations, and individuals) and summarized by recipient location (such as state or county area). The 30 federal agencies responsible for virtually all financial assistance awards to nonfederal governments, private and nonprofit organizations, and individuals are covered. Awards include grants (such as wastewater treatment grants), direct payments (such as Social Security payments), loans (such as small business and student loans), and insurance commitments (such as for crops and home mortgages). Exclusions include international transactions, federal wages and salaries, and goods or services purchased for federal government use.
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APPENDIX B 145 Survey Frequency Sponsor Federal Audit Clearinghouse—Form Annual Office of SF-SAC of this survey contains general Management information on the auditee and auditor, and Budget audit information on the entities’ and 17 federal financial statements, and information agencies on federal program compliance. The reporting packages that are delivered with Form SF-SAC contain financial statements, a Schedule of Expenditures of Federal Awards, a Summary Schedule of Prior Audit Findings, an Opinion on Financial Statements, a Report on Internal Control, Report on Compliance, a Schedule of Findings and Questioned Costs, and a Corrective Action Plan. States, local governments, and nonprofit organizations that expend $300,000 or more in federal awards must perform a single audit and complete Form SF-SAC for every fiscal year they meet the dollar threshold. Collectively, these submissions permit federal agency inspectors general and grant administrators to monitor the use of over $400 billion annually. Consolidated Federal Funds Report— Annual Office of Data are obtained on the amount Management of virtually all federal expenditures, and Budget including grants, loans, direct payments, and 17 federal insurance, procurement, salaries and agencies wages, and other awards (such as price supports and research awards). Data represent actual expenditures (or outlays) with some exceptions. For example, contract amounts may represent obligations, loans and insurance can include cash and contingent liability values, and grants to individuals may reflect benefit commitments. Expenditures are reported by responsible department or agency and classified by affected program (such as Federal Emergency Management Agency disaster relief grants, or Social Security Administration Black Lung payments). Nearly all federal agencies responsible for financial transactions that can be attributed to a state or U.S. outlying area are covered.