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Appendix B
Reimbursable Programs
Reimbursable Programs Currently Conducted
by Governments Division (FY 2006)
Survey Frequency Sponsor
Census of Jails (Phase I)—This Every 5 years Department of
census is conducted every 5 years and Justice
requests information on the supervised
population, the inmate counts and
movements, the population supervised
in the community, and the facility
inventory. The data collected in the CJ-
3I is used by the Economic Statistical
Methods and Programming Division
(ESMPD) to select the sample for the
2006 Annual Survey of Jails. This
census had a web reporting option.
Census of Jails (Phase II)—The second Every 5 Years Department of
phase is the Census of Jail Facilities Justice
(CJ-3F). The Phase II instrument
requests information on facility
characteristics, such as staffing, budget,
and programs. The data delivery date
is October 2006.
137
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138 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS
Survey Frequency Sponsor
Annual Survey of Local Jails (ASJ)— Annual Department of
This annual sample survey collects data Justice
for all jails in selected jurisdictions
(city or county area) and tracks key
characteristics of the nation’s jails and
jail inmates and provides national
estimates of the number of inmates by
legal status, average daily population,
admissions, releases, and facility
characteristics. The sample is selected
from the Census of Jails universe,
and the survey is conducted annually
for four consecutive years. Data are
released and published by the Bureau
of Justice Statistics.
National Judicial Reporting Program Biennial Department of
(NJRP)—This biennial survey provides Justice
national estimates of persons convicted
and sentenced on felonies, their
characteristics, such as age, race,
gender, conviction offenses, and type
and length of sentence (prison, jail,
probation, etc.). It provides the only
source of this essential information at
the national level. Data are collected
from a sample of state courts in a
variety of formats (e.g., electronically
via the Internet or on CD or diskette
and photocopies of court documents).
Criminal Justice Expenditure and Annual Department of
Employment (CJEE) Extracts—This Justice
survey extracts justice expenditure
and employment data from the
Governments Division’s annual surveys
of finance and employment and adjusts
them to provide comparable data with
the former CJEE series. In conjunction
with this data series, additional
unpublished details are provided for
larger government units and custom
tabulations for publications.
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APPENDIX B 139
Survey Frequency Sponsor
Census of State and Federal Every 5 Years Department of
Correctional Facilities—This census Justice
is conducted every five years and
is the sixth in a series begun by
the Department of Justice in 1974.
The census collects detailed data
on state and federal correctional
facilities, including the number and
characteristics of inmates housed, rated
and design capacity, building plans,
court orders, staff characteristics, and
facility programs and policies. Data for
the census are collected through mail
canvass operations.
National Prisoner Statistics Annual/Semiannual Department of
(NPS)—The NPS is conducted Justice
to provide information on adults
incarcerated in state and federal
correctional institutions including
their characteristics, movements, and
history. There are three data collection
systems: NPS-1 collects the annual
summary counts of inmate admissions
and releases by gender and race, and
NPS-1A and NPS-1B collect semiannual
population summary counts by gender
and sentence length. Beginning with
calendar year 2003, respondents were
provided with a web reporting option.
Deaths in Custody, Quarterly and Quarterly/Annual Department of
Annual—The Deaths in Custody series Justice
provides a count of inmate deaths in
all state correctional facilities and local
jails. The quarterly survey provides
basic information on all deceased
inmates. The annual summary is
conducted to obtain inmate counts
that include the number of inmates on
December 31, yearly admissions totals,
average daily population counts, and
total inmate deaths. Both state and
local units have a web reporting option.
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140 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS
Survey Frequency Sponsor
Census of Juveniles in Residential Biennial Department of
Placement (CJRP)—This biennial Justice
census collects individual data for
young persons held in juvenile
residential facilities who have been
charged with or adjudicated for an
offense (on a particular reference date).
The data collected include name, date
of birth, gender, most serious offense,
and adjudication status, among others.
Data are collected by mail canvass
operations, electronic submission
(preformatted spreadsheets for data
entry), and Internet submission.
Juveniles in Residential Facilities Biennial Department of
Census (JRFC)—This biennial census, Justice
beginning in 2000, collects data on the
characteristics of juvenile residential
facilities. The data collected include
type of facility, capacity, number of
juveniles held on a specific reference
date, physical and mental health care
services, substance abuse services, and
education services. Data are collected
solely by mail canvass operations.
Annual Survey of Probation and Annual Department of
Parole—This survey reports the number Justice
of persons on probation and parole,
by state at year end. It lists the states
with the largest and smallest parole
and probation populations, the largest
and smallest rates of community
supervision, and the largest increases.
The bulletin also describes the race
and gender of these populations and
reports the percentages of parolees and
probationers completing community
supervision successfully or failing
because of a rule violation or a new
offense.
Census of Juveniles on Probation—This Annual Department of
census was conducted in April 2006 Justice
for the first time. The census collected
specific information such as gender,
race, date of birth, most serious offense
that placed the juvenile on probation,
and probation status.
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APPENDIX B 141
Survey Frequency Sponsor
Census of Juvenile Probation Annual Department of
Supervision Offices—This census was Justice
conducted in April 2005 for the first
time and collected data on juvenile
probation offices. Specific information
collected includes probation processing,
monitoring, sanctioning, treatment
plans, partnerships with other
government agencies, and prevention
programming.
Survey of Sexual Violence—The Census Annual Department of
Bureau administered this survey for Justice
the first time in 2004 for the Bureau
of Justice Statistics. The 2005 data
collection had a web-reporting option.
Census of Adult Parole—The Census Funded for one year Department of
Bureau administered this census to (FY 2006) Justice
approximately 52 state respondents
and an additional 50 independent
parole supervising agencies for the first
time in June 2006 for the Bureau of
Justice Statistics. The census requests
information on the type and numbers
of populations supervised, how
parolees are monitored, type of reentry
assistance, agency staffing, and the
number of adult parolees supervised
across the country.
Local Government School System Annual Department of
Finance Survey—This survey provides Education
statistics about the finances of
elementary and secondary public school
systems. The United States Code, Title
13, authorizes this data collection and
responses are voluntary. The National
Center for Education Statistics partially
funds the survey. Data include revenue
by source (local property tax, monies
from other school systems, private
tuition and transportation payments,
school lunch charges, direct state aid,
and federal aid passed through the state
government), expenditure by function
and object (instruction, support
service functions, salaries, and capital
outlay), indebtedness, and cash and
investments.
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142 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS
Survey Frequency Sponsor
National Public Education Financial Annual Department of
Survey—This survey includes education Education
finance data for the 50 states, the
District of Columbia, American
Samoa, Guam, Northern Marianas,
Puerto Rico, and the Virgin Islands.
Data are obtained on employees, by
program function, and for selected
job categories. Data on employees
include the number of full- and
part-time, gross pay, and hours paid
for part-time employees (to calculate
full-time equivalent employment).
Data by function include 25 primary
functions, such as education, hospitals,
police protection, public welfare, and
highways. Data for job categories are
limited to major categories, such as
instructional employees in education
and public safety officers in police
protection.
Medical Expenditure Panel Survey Annual Department
(MEPS)—Data are obtained on health of Health and
insurance enrollment and premiums Human Services
for active and retired employees.
Economic Planning and Coordination
Division coordinates the MEPS
project, the private-sector data, and all
deliverables. The Governments Division
is responsible for collection and editing
for all state governments, all local
governments with 5,000 or more
employees, and a sample of other local
governments.
Public Libraries Survey—States Annual Department of
report information about service Education
measures, such as users of electronic
resources, Internet terminals, reference
transactions, public service hours,
interlibrary loans, circulation, library
visits, size of collections, staffing,
operating revenues and expenditures,
and number of service outlets. Data are
collected by the 50 states, the District
of Columbia, and five outlying areas
with approximately 9,100 libraries
and approximately 17,000 individual
outlets.
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APPENDIX B 143
Survey Frequency Sponsor
State Libraries Agencies Survey—State Annual Department of
library agencies report data collected Education
by the 50 states and the District
of Columbia. The data include
state library agency identification,
governance, public service hours,
service outlets, collections, library
service transactions, library
development transactions, services
to other libraries in the state, allied
operations, staff, income, expenditures,
and electronic services and information.
Academic Libraries Survey—Academic Biennial Department of
libraries report data including total Education
operating expenditures, full-time-
equivalent library staff, service outlets,
total volumes held at the end of the
fiscal year, circulation, interlibrary
loans, public service hours, gate count,
reference transactions per typical
week, and electronic services. Data are
collected for over 3,500 2-year and
4-year degree-granting postsecondary
institutions in the 50 states and
the District of Columbia, including
institutions that are eligible for Title IV
aid and branch campuses of Title IV
eligible institutions.
State Nonfiscal Survey—This is a public Annual Department of
elementary/secondary school survey Education
collecting information on all students
and staff aggregated to the state level,
including number of students by grade
level, full-time-equivalent staff by
major employment category, and high
school graduates and completers in the
previous year.
Local Education Agency (School Annual Department of
District) Universe Survey—This survey Education
collects nonfiscal information for the
universe of local education agencies
(school districts), including phone
number, location and type of agency,
current number of staff and students,
and number of high school graduates
and completers in the previous year.
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144 STATE AND LOCAL GOVERNMENT STATISTICS AT A CROSSROADS
Survey Frequency Sponsor
Public School Universe Survey—This Annual Department of
survey collects nonfiscal information Education
on all public elementary and secondary
schools in operation during a school
year, including school location and
type, enrollment by grade and school
characteristics, and the number of
classroom teachers.
State Government Research and Funded for one year National Science
Development—This survey measures (FY 2006) Foundation
research and development supported
and performed by state governments.
Items include source of funding for
research and development, recipients of
funding (if external to the government
agency), and type of research and
development by character (i.e., basic,
applied, or developmental).
Federal Assistance Awards Data Quarterly Office of
System—Data are obtained about Management
award recipients, assisted projects and and Budget
financing. Data for recipients include and 17 federal
name and geographic location; data agencies
for projects include assistance program
name, Catalog of Federal Domestic
Assistance (CFDA) number, and
purpose; and data for financing include
amounts of federal and nonfederal
funding. Most data are presented by
type of recipient (such as governments,
private organizations, and individuals)
and summarized by recipient location
(such as state or county area). The
30 federal agencies responsible for
virtually all financial assistance awards
to nonfederal governments, private
and nonprofit organizations, and
individuals are covered. Awards include
grants (such as wastewater treatment
grants), direct payments (such as Social
Security payments), loans (such as
small business and student loans), and
insurance commitments (such as for
crops and home mortgages). Exclusions
include international transactions,
federal wages and salaries, and goods
or services purchased for federal
government use.
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APPENDIX B 145
Survey Frequency Sponsor
Federal Audit Clearinghouse—Form Annual Office of
SF-SAC of this survey contains general Management
information on the auditee and auditor, and Budget
audit information on the entities’ and 17 federal
financial statements, and information agencies
on federal program compliance. The
reporting packages that are delivered
with Form SF-SAC contain financial
statements, a Schedule of Expenditures
of Federal Awards, a Summary
Schedule of Prior Audit Findings, an
Opinion on Financial Statements, a
Report on Internal Control, Report on
Compliance, a Schedule of Findings
and Questioned Costs, and a Corrective
Action Plan. States, local governments,
and nonprofit organizations that
expend $300,000 or more in federal
awards must perform a single audit and
complete Form SF-SAC for every fiscal
year they meet the dollar threshold.
Collectively, these submissions permit
federal agency inspectors general and
grant administrators to monitor the use
of over $400 billion annually.
Consolidated Federal Funds Report— Annual Office of
Data are obtained on the amount Management
of virtually all federal expenditures, and Budget
including grants, loans, direct payments, and 17 federal
insurance, procurement, salaries and agencies
wages, and other awards (such as price
supports and research awards). Data
represent actual expenditures (or outlays)
with some exceptions. For example,
contract amounts may represent
obligations, loans and insurance can
include cash and contingent liability
values, and grants to individuals
may reflect benefit commitments.
Expenditures are reported by responsible
department or agency and classified
by affected program (such as Federal
Emergency Management Agency
disaster relief grants, or Social Security
Administration Black Lung payments).
Nearly all federal agencies responsible
for financial transactions that can be
attributed to a state or U.S. outlying area
are covered.
