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Further Recommendations The EDMP The EDMP approach is, in the committee's opinion, precisely the kind of data archiving and management policy needed by MSAD. It organizes and imposes discipline and uniformity on the highly diverse, sometimes conflicting, archiving requirements of the user community. Implementing a uniform and effective EDMP policy not only will impose order on the process of data archiving but also will help to ensure that NASA meets its responsibility to the public. To enhance the effectiveness and utility of EDMPs, the committee offers several additional recommendations: • The committee found that not all microgravity flight experiments have EDMPs, owing in large part to the relatively recent implementation of this policy. EDMPs should be required from all flight PIs early in the flight approval process and should become a part of the Science Requirements Document. • The requirement for the submission of EDMPs ought to be described explicitly in each NASA Research Announcement calling for proposals to perform microgravity research. If the EDMP is specified as a requirement at the initiation of research proposals to perform microgravity flight experimentation, PIs will be encouraged to think about the need for archiving their results from the outset. • EDMPs should be an item for discussion at each of the NASA science reviews at which peer review occurs. A tentative EDMP, developed jointly by the PI and the project scientist, should be presented as early as the Science Requirements Review stage, and then subsequently amended at each of the follow-on reviews. These reviews not only should consider the goals of the experiment in determining what should be archived but also should take a broad view of the potential value of the data to science. • The EDMP should contain a current bibliography of all relevant reports in the public domain and of journal articles on related ground-based research authored by the PI prior to flight, and it eventually should be amended to include those published subsequent to flight. • Completed EDMPs vary somewhat in form and content depending on the NASA center overseeing the preparation of the EDMP. For example, some finished EDMPs have cover pages signed by the PI and the project scientist, each agreeing to the content of the EDMP, whereas others do not. EDMPs should be uniform across all of the microgravity flight experiments sponsored by NASA. • The PI and the project scientist should be given joint responsibility for ensuring on-line availability of their EDMP prior to flight. An Internet Web home page is currently recommended as a common access point for all active EDMPs. Subsequent amendment of on-line EDMPs, both prior to and after a flight, should remain the joint responsibility of the PI and the NASA project scientist. • The committee recognizes that EDMPs do not constitute a data archive per se. EDMPs can facilitate effective and convenient access to the actual archive and should be constructed so as to help serve that purpose.

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Future Assessment A number of important questions regarding the archiving of microgravity data and samples will remain unanswered until MSAD has built up sufficient experience in this activity. These questions include such issues as the likely demand for the archived materials and MSAD's level of success in developing appropriate archives. MSAD will need to monitor closely the implementation and performance of the archiving program in its early operational period in order to ascertain actual user needs and make any necessary adjustments. After a suitable period, perhaps 5 years, MSAD should formally reassess its microgravity archiving activities to evaluate their appropriateness and success.

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Appendix INPUT FORM FOR THE EXPERIMENT DATA MANAGEMENT PLAN The following version of the input form for the NASA Experiment Data Management Plan (EDMP) was received from the NASA Lewis Research Center and is considered the most current version of this recently edited form. The EDMP form is formatted simply to allow easy access from the Internet. Experiment Data Management Plan Prepared By: Approved By: _________________________________ ______________________________ Date Date Project Scientist Chief, MSAD Science Branch NASA Headquarters Concurrence:

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_________________________ Date Principal Investigator/Experiment Program Scientist EXPERIMENT DATA MANAGEMENT PLAN PREFACE The Experiment Data Management Plan (EDMP) provides the data management plans for the to be conducted on . The EDMP will also be used to provide planning information to the MSAD Archive System and will provide a consolidated record of the experiment data and products. The EDMP serves multiple purposes and is updated as necessary to reflect the current status of the experiment's plans. The initial version of the EDMP is developed before the mission to document the experiment's expected archival requirements, to help the MSAD Archive Centers prepare for accommodation of the experiment's data products, and to facilitate their transfer to the archive following the mission. After the appropriate data products have been delivered to the archive, the EDMP is amended to describe the actual data types archived, the quantities of each, and any necessary locating information. The amended EDMP is then incorporated into the Archive Center's local directory and is also used to develop entries for-flight amended document and may be left blank in the pre-flight version. This document has been prepared in accordance with the OSSA Program Directive on Data Management and the Microgravity Science and Applications Division Management Plan. 1.0 CONTACT INFORMATION 1.1 PRINCIPAL INVESTIGATOR Name / Affiliation Address / Phone / E-mail 1.2 PROJECT SCIENTIST Name / Affiliation Address / Phone / E-mail 1.3 EDMP AUTHOR Name / Affiliation Address / Phone / E-mail

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1.4 ARCHIVE CENTER TECHNICAL CONTACT Name / Affiliation Address / Phone / E-mail 2.0 EXPERIMENT DESCRIPTION 2.1 EXPERIMENT NAME 2.2 MISSION Mission name, STS flight, and launch date 2.3 INSTRUMENT USED Instrument in which experiment was flown, e.g., Crystal Growth Furnace/CGF 2.4 PURPOSE Short description of the purpose of the experiment. Should use existing write-ups from mission, brochures, etc. 2.5 METHOD Short description of experiment method. Should use existing write-ups from mission brochures, etc. 2.6 GENERAL EXPERIMENT SUMMARY General overview of the experiment including objectives, data acquisition, special hardware requirements, etc. 2.7.1 SUMMARY OF RESULTS A short summary of experiment results to be included in the amended EDMP; can be taken verbatim from another source, e.g., Executive Summary of the Investigator's Final Report 2.7.2 SUMMARY OF DATA A summary of the actual data that was collected during the experiment. This includes digital data (e.g., thermocouple readings, voltage readings, etc.), and visual data (e.g., the film/video showing the candle flame increasing/decreasing with voltage fluctuation, etc.) 2.8 KEYWORDS Discipline, Subdiscipline, Parameter Group and Parameter are terms used in the Master Directory to aid in a user's search for data sets. There is a standard list of keywords provided by MSAD to use when filling out these sections. The first level of keywords, Discipline, will always be Microgravity 2.8.1 SUBDISCIPLINE

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The name of the experiment's subdiscipline within Microgravity (e.g., Materials Science, Biotechnology, Fluids, or Combustion) 2.8.2 PARAMETER GROUP Parameter Group should provide the next division under Subdiscipline to classify the experiment (e.g. Electronic Materials, Separation Sciences, Interface Dynamics, or Smoldering) 2.8.3 PARAMETER Parameter should provide the next level under "Parameter Group" needed to classify the experiment (e.g. Semiconductors, Electrophoresis, Surface Tension, or Flameless Combustion) 2.8.4 GENERAL KEYWORDS Any keywords that do not fit within first four levels of keywords. Since there is no standard list for general Keywords, this section should contain all the specialized terms that apply to the experiment (e.g., Gallium Arsenide, Cells, Drops, Polyurethane Foam) 3.0 MEASUREMENT AND ANALYSIS DESCRIPTION 3.1 MEASUREMENT TECHNIQUES Provides a brief description of instrumentation used, measurements taken, etc. 3.2 ANALYSIS TECHNIQUES Provides a brief description of the types of analyses performed on-orbit, in the operations control center, and post-flight by the PI and team 4.0 ARCHIVING AND ACCESSIBILITY 4.1 DATA ARCHIVE CENTER The pre-flight EDMP should state the MSAD Archive Center assumed to receive the data after flight; if there is more than one expected location for the data, please describe; the amended EDMP will state the location(s) of the data inventory 4.2 INVENTORY OF DATA TO BE ARCHIVED The pre-flight EDMP describes data types and quantities expected to result from the investigation; the amended EDMP provides data types, media, formats, quality, location, special storage requirements, etc. for all archived data 4.2.1 VIDEO Include quantity, tape format, tape numbers, description of tape content 4.2.2 FILM Include quantity, film format, film numbers, description of film content 4.2.3 DIGITAL DATA

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Flight digital data, documentation files, drawing files, etc. 4.2.4 SAMPLES 4.2.5 OTHER 4.2.6 PUBLICATIONS/REPORTS/ETC. 4.2.7 RELATED GROUND BASED EXPERIMENT DATA 4.2.8 DATA NOT ARCHIVED If a decision is made not to archive specific data, give justification and description of that data 4.3 DATA ACCESSIBILITY AND AVAILABILITY The pre-flight EDMP should describe the delivery schedules for the data to the archives and any expected accessibility restrictions; the amended EDMP should describe any unique accessibility or availability issues 4.4 POLICIES FOR PROPRIETARY DATA State any proprietary policy agreements that will impact the availability of the data to the science community