TABLE 2-2 Federal Agency Policies on Research Data


Are data subject to outside peer review?b

Are data sets required to be made available or deposited into appropriate repositories?

Does training of new scientists include scientific misconduct training?

a Includes full-time employees of DOE national laboratories owned by the federal government but operated by Management and Operating (M&O) contractors.

b Presumes work will be published in a peer-reviewed publication.

c Scientific misconduct training information available for the Jet Propulsion Lab, but not for other facilities.

Extramural Grantsa






Are grantees required to share data with other researchers?e





Are grantees required to deposit data sets in appropriate repositories?





Are grantees required to submit all information regarding computer programs developed or used during the time frame of the grant?

Not Stated




Are printed “research misconduct” statements in effect, or a link provided to the federal policy?





a As a baseline, federal agencies follow OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, which specifies that the Federal Government has the right to obtain, reproduce, publish or use the data first produced under an award, and to authorize others to receive, reproduce, publish or use data. The provisions of the Data Access Act, described in Chapter 3, also apply.

b NIH’s policy covers “final research data.” Applications seeking more than $500,000 in direct costs in any single budget period are expected to include a plan for data sharing or state why data sharing is not possible.

c Entries for this column apply to USDA’s Cooperative State Research, Education, and Extension Service, and may not apply to other parts of USDA.

d Includes non-NIH grants.

e Privacy and national security-related exceptions are assumed.

f Sharing is “expected.” The policy also provides for some exceptions in addition to privacy.

g No agency-wide written requirement, but sharing is often informally encouraged, and written requirements may cover some specific programs, grants or categories of data (e.g. requirements that genomic data be submitted to GenBank).

h HHS “expects and supports” sharing of data and tools, including deposit of data into appropriate repositories.

i Sharing is expected, however, the NSF policy permits necessary flexibility to account for programmatic differences.

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