E
Workshop Agendas

WORKSHOP 1—AUGUST 6, 2007 (WASHINGTON, D.C.)

10:30 a.m.

Welcome to the Workshop

Sharon Priest and Olene Walker, Committee and Workshop Co-chairs

10:45 a.m.

Panel 1: Overview of the Issues

 

What are key voter registration issues and how do they affect the establishment of statewide voter registration databases as mandated by HAVA?

Moderator: Sharon Priest/Olene Walker

 

Panelists:

Gracia M. Hillman, Commissioner, U.S. Election Assistance Commission

Caroline C. Hunter, Commissioner, U.S. Election Assistance Commission

Leonard M. Shambon, formerly with Wilmer Cutler Pickering Hale and Dorr

Robert A. Pastor, Executive Director, Carter-Baker Commission and Director of the Center for Democracy and Election Management, American University

 

Q&A with presenters

12:00 p.m.

Lunch Available

Continue discussion from first panel session and prepare for afternoon sessions

12:45 p.m.

Panel 2: Status of Voter Registration Database Efforts

 

What are the different types of and approaches to voter registration systems? What are the benefits and tradeoffs? Do you build it on your own or do you contract it out? What are some upcoming challenges that will need to be addressed in the near term (1-2 years) and in the longer term (5+ years)?

Moderator: Bruce McPherson



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E Workshop Agendas WORkSHOP 1—AUGUST 6, 2007 (WASHINGTON, D.C.) 10:30 a.m. Welcome to the Workshop Sharon Priest and Olene Walker, Committee and Workshop Co-chairs 10:45 a.m. Panel 1: Overview of the Issues What are key voter registration issues and how do they affect the establishment of statewide voter registration databases as mandated by HAVA? Moderator: Sharon Priest/Olene Walker Panelists: Gracia M. Hillman, Commissioner, U.S. Election Assistance Commission Caroline C. Hunter, Commissioner, U.S. Election Assistance Commission Leonard M. Shambon, formerly with Wilmer Cutler Pickering Hale and Dorr Robert A. Pastor, Executive Director, Carter-Baker Commission and Director of the Center for Democracy and Election Management, American University Q&A with presenters 12:00 p.m. Lunch Available Continue discussion from first panel session and prepare for afternoon sessions 12:45 p.m. Panel 2: Status of Voter Registration Database Efforts What are the different types of and approaches to voter registration systems? What are the benefits and tradeoffs? Do you build it on your own or do you contract it out? What are some upcoming challenges that will need to be addressed in the near term (1-2 years) and in the longer term (5+ years)? Moderator: Bruce McPherson 

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 APPENDIX E Panelists: Deborah Markowitz, Secretary of State, Vermont, and Immediate Past President of the National Association of Secretaries of State Brad Bryant, President, National Association of State Election Directors and Deputy Assistant for Elections, kansas Linda Lindberg, General Registrar, Arlington County, Virginia Q&A with presenters 2:15 p.m. Break 2:30 p.m. Welcome and Brief Overview for Web Cast Audience Sharon Priest and Olene Walker, Committee and Workshop Co-chairs 2:35 p.m. Panel 3: Record Matching: Technical/Operational Issues and Problems What types of technical problems can occur in record linking? What is the impact on data quality? What type of data cleaning is required? What are potential solutions to these problems? Moderator: William Winkler Panelists: Gio Wiederhold, Professor (Emeritus), Computer Science, Medicine, and Electrical Engineering, Stanford University William Cohen, Associate Research Professor, Machine Learning Department, Carnegie Mellon University Michael Franklin, Professor, Electrical Engineering and Computer Sciences, University of California, Berkeley Respondents: James Willis, Principal, Banyan Social Technology, and Former Director, eGovernment for Rhode Island Frank Olken, Computer Scientist, Lawrence Berkeley National Laboratory Q&A with presenters 4:00 p.m. Panel 4: Interoperability and Database Operations in Other Domains What kinds of problems or issues exist in nonelection domains (i.e., government and nongovernmental settings), including technical and organization dimensions? What is the range of possible solutions? Moderator: Paula Hawthorn Panelists: John Glaser, Vice President and Chief Information Officer, Partners Healthcare System Dan Schutzer, Executive Director, Financial Services Technology Consortium Vivek Narasayya, Senior Researcher, Data Management, Exploration and Mining Group, Microsoft Research ken Orr, Founder, ken Orr Institute (participating by phone and Web conference) Q&A with presenters

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 IMPROVING STATE VOTER REGISTRATION DATABASES 5:30 p.m. Adjourn 5:30 p.m. Open reception WORkSHOP 2—NOVEMBER 29-30, 2007 (WASHINGTON, D.C.) November 29, 2007 8:30 a.m. Welcome to the Workshop Olene Walker, Committee and Workshop Co-chair 8:40 a.m. Panel 1: Data Providers Issues and Challenges Moderator: William Winkler Panelists: Peter Monaghan, Director, Information Exchange and Computer Matching, Social Security Administration William L. Farrell, Director, Office of Systems Security Operations Management, Social Security Administration Walter A. Jackson III, Senior Systems Analyst, Systems Analysis Division, American Association of Motor Vehicle Administrators James Wilson, Program Manager, Address Technology, U.S. Postal Service Garland Land, Executive Director, National Association for Public Health Statistics and Information Systems Q&A with presenters 10:15 a.m. Break 10:45 a.m. Panel 2: Data Providers Issues and Challenges—continued Moderator: Paula Hawthorn Panelists: kimball Brace, President, Election Data Services (remote participation) Clark Bensen, Principal Consultant, Polidata keith Cunningham, Director of the Board of Elections for Allen County, Ohio Q&A with presenters 11:45 a.m. Lunch available Continue discussion from morning sessions and prepare for afternoon panels 1:00 p.m. Panel 3: IT Operations—State and Local Moderator: John Lindback Panelists: Ray Palmer, Information Technology Manager, Office of the Governor, Utah Mike Stewart, Chief Information Officer, Office of the Secretary of State, kansas Paul Miller, Technical Services Manager, Elections Division, Office of Secretary of State, Washington

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 APPENDIX E Shane Hamlin, Assistant Director of Elections, Office of Secretary of State, Washington Q&A with presenters 3:00 p.m. Break 3:15 p.m. Panel 4: Impact of Technical Implementation on Policy Moderator: Olene Walker Panelists: Wendy R. Weiser, Deputy Director, Brennan Center for Justice at New york University School of Law James C. Dickson, Vice President of Government Affairs, American Association of People with Disabilities Melanie L. Campbell, Executive Director, National Coalition on Black Civic Participation Lloyd Leonard, Senior Director for Advocacy, League of Women Voters Q&A with presenters 4:45 p.m. Panel 4: Impact of Technical Implementation on Policy—continued Moderator: Michael Alvarez Panelists: Vincent keenan, Executive Director, Publius Michael P. McDonald, Associate Professor, George Mason University and Non-Resident Senior Fellow, Brookings Institution Chris Thomas, Director, Bureau of Elections, Michigan Department of State Ernie Hawkins, CERA, Chair of Election Center Board of Directors, California Q&A with presenters 5:45 p.m. Reception November 30, 2007 8:30 a.m. Welcome and Overview Olene Walker, Committee and Workshop Co-chair 8:35 a.m. Panel 5: Security and Privacy Issues Moderator: Jeff Jonas Panelists: Peter G. Neumann, SRI International Computer Science Laboratory Glenn Newkirk, President, InfoSENTRy Services Inc. (remote participation) James J. Horning, Chief Scientist, Information Systems Security Operation, SPARTA Inc. Bradley A. Malin, Assistant Professor, Department of Biomedical Informatics, Vanderbilt University Q&A with presenters

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00 IMPROVING STATE VOTER REGISTRATION DATABASES 10:00 a.m. Break 10:30 a.m. Panel 6: IT Operations—Vendors Moderator: John Lindback Panelists: Thomas H. Ferguson, Director, Saber Corporation Neil McClure, Chief Technology Officer, Hart InterCivic 11:15 a.m. Workshop adjourns WORkSHOP 3—MAy 7-8, 2008 (PORTLAND, OREGON) May 7, 2008 Closed Session 8:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs Review workshop agenda and questions to raise during workshop Open Session 8:30 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs 8:40 a.m. Overview and Demo—Oregon State Voter Registration Database System John Lindback, Dave Franks, and Ericka Hass, Oregon Secretary of State’s Office 9:40 a.m. Break 10:00 a.m. Roundtable Session 1—State Voter Registration Databases: Lessons Learned Discussion Facilitator: Olene Walker • Reactions to study committee’s interim report, State Voter Registration Databases: Immediate Actions and Future Improement • How has your state addressed implementation or operational challenges at either the state or local level? • What is your state’s experience with matching against DMV, SSA, or other state agency data sources? What is the status of any inter-state matching efforts, if any? • What has been working well and what requires more attention? 12:15 p.m. Lunch available Continue discussion from morning sessions and prepare for afternoon panels

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0 APPENDIX E 1:15 p.m. Roundtable Session 2—State Voter Registration Databases: Medium-Term Improvements (1-5 years) Discussion Facilitator: Bruce McPherson • What are possible areas or potential solutions to improve voter registration and/or state voter registration databases in the medium term? • How useful would any of the following proposed solutions be, including —The use of the tear-off receipts for voter registration? —The creation of a software repository to do better matching so states do not have to implement it themselves? • How can we accommodate the need for a signature during electronic transfers? • How can we get a better handle on the estimated costs for implementing the medium- and long-term recommendations? Format: Introduction and brief overview—Bruce McPherson General discussion Recap highlights—Jeff Jonas 3:15 p.m. Break 3:30 p.m. Roundtable Session 3—State Voter Registration Databases: Long-Term Improvements (5+ years) Discussion Facilitator: Fran Ulmer • What “big picture” system changes could be considered by regions or the federal government to provide easier exchange and sharing of databases? • What methods would make it easier for a highly mobile voting population to vote (without having multiple jurisdiction registration processes limit that right)? • What options and possibilities are available for automatic voter registration? • What are the benefits/drawbacks of moving to same-day voter registration? • Are there possible legislative changes that should be considered? Roundtable Participants: Gail Fenumiai, Director, Division of Elections, Alaska Barbara Gruenstein, Municipal Clerk, Municipality of Anchorage, Alaska Lee kercher, IT Division Chief, Secretary of State, California Dean Logan, Acting Registrar-Recorder/County Clerk, California Bruce McDannold, Elections Division Lead, Secretary of State, California Nancy Blankenship, County Clerk, Deschutes County, Oregon Annette Newingham, Supervisor of Elections, Lane County, Oregon Thad Duvall, Douglas County Auditor and President of Washington State Association of County Auditors Peggy Nighswonger, Director of Elections, Wyoming Lynne Fox, Uinta County Clerk, Wyoming 5:30 p.m. Adjourn public workshop

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0 IMPROVING STATE VOTER REGISTRATION DATABASES Closed Session 6:00 p.m. Working Dinner—Committee Members Only 8:00 p.m. Adjourn working dinner May 8, 2008 Closed Session 8:30 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs Review workshop agenda and questions to raise during workshop Open Session 9:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs 9:05 a.m. Security Issues Discussion Facilitator: Rebecca Wright • Describe the process of determining the risk assessment and the security model for a state and discuss how the security model was implemented. • For centralized state voter registration systems, including the voter registration database and any additional election management functions, (1) what different types of functionality are states adding and deploying with their voter registration systems (e.g. online registration)? (2) what minimum levels of security would you expect a state to have for the different functionalities? • What are some time-tested and valid ways to test your security without causing too much disruption? • How much redundancy/back-up should be built into a system of this size and importance in order to accommodate security and reliability concerns? • What kinds of security advice can we give that will apply to a broad range of potential statewide voter registration systems and will continue to hold for at least the next 5 years? • Is there anything about security that is unique or specific to voter registration databases, as opposed to other domains? Or, alternatively, are there other well- studied domains that have the same or very similar security issues as statewide voter registration systems? Participant: Randy Cobena, Vice President, Government Solutions, Saber Q&A 9:30 a.m. Interactive Discussion on Security for Voter Registration Databases Panelists: Paula Hawthorn, Rebecca Wright, and John Lindback 10:30 a.m. Adjourn public workshop

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0 APPENDIX E Closed Session 10:30 a.m. Discussion and Reflection Reactions to workshop and identifying issues to address in final report 12:00 p.m. Lunch 12:30 p.m. Report Development and Workshop Planning • Review project schedule • Workshop planning, possible topics/issues for the next three workshops • Planning for the final report (target date for first draft is February/March 2009) including scope, outline, and assigning report sections • Current set of issues/topics (deferred in the interim report) for possible inclusion in the final report is provided below. This list is not fixed and may continue to change based on committee deliberations. —Develop/promote public access portals for checking voter registration status. —Encourage/require DMV, public assistance, and disability agencies to provide voter registration information electronically. —Encourage DMV, public assistance/service agencies, tax assessors, etc. to remind voters in their communication to the public to check and update their information. —Improve matching procedures. —Establish software repository of tested matching algorithms. —Provide voter registration receipts to improve administrative process. —Allow voters to register and update missing or incorrect registration information online if a signature is already on file with a state agency. —Develop procedures for handling disenfranchisement caused by mistaken removals from voter registration lists. —Improve the design of voter registration forms. 3:00 p.m. Adjourn WORkSHOP 4—JULy 30-31, 2008 (kANSAS CITy, MISSOURI) July 30, 2008 Closed Session 8:30 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs Open Session 9:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs 9:10 a.m. Welcome and Overview of Interstate Matching Efforts Hon. Ron Thornburgh, Secretary of State, kansas Hon. Mark Ritchie, Secretary of State, Minnesota

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0 IMPROVING STATE VOTER REGISTRATION DATABASES 9:40 a.m. Past, Present, and Future of Interstate Data Sharing and Data Matching Brad Bryant, Election Director, kansas 10:00 a.m. Roundtable Session 1—Interstate Data Sharing and Data Matching: Initial Attempts and Areas for Improvement Discussion Facilitator: Fran Ulmer • What is your state’s experience with and status of any interstate matching efforts? • What has been working well and what requires more attention? 11:45 a.m. Lunch available 12:45 p.m. Roundtable Session 2—Interstate Data Sharing and Data Matching: Looking Toward the Future Discussion Facilitator: Michael Alvarez • Why conduct interstate data matching? What are the goals? • Should any broader frameworks be created to facilitate interstate data sharing? • Should the efforts remain regional, expand to affinity states, move toward a national approach? • What broader improvements could be made across states, such as data field/ format standardization? • Should attempts at interstate data matching remain ad hoc and bottom up (e.g., grow slowly and build to develop a standard over time) or would a more formalized, top-down approach be more effective? • How can best practices be shared among the states that are engaging in interstate data sharing efforts? • As more states take part in interstate data matching efforts, what privacy policies and/or public relation strategies may need to be formulated? Roundtable Participants: Brad Bryant, Election Director, kansas Mike Stewart, CIO for the Secretary of State's Office, kansas L. Neal Erickson, Deputy Secretary of State for Elections, Nebraska Josh Daws, CIO for Secretary of State’s Office, Nebraska Mark Ritchie, Secretary of State, Minnesota 2:15 p.m. Break 2:30 p.m. Other Perspectives on Interstate Data Matching Robert Brandon, Co-founder and President, Fair Elections Legal Network 3:15 p.m. Third-Party Voter Registration Discussion Facilitator: Wendy Noren • Share your reactions to the committee’s recommendations for third-party voter registration groups in its interim report, State Voter Registration Databases: Immediate Actions and Future Improements

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0 APPENDIX E • Describe your organization’s experience with voter registration, noting particular successes as well as challenges. • What changes, if any, is your organization working on to improve your voter registration processes? Panelists: Mary Merritt, President, League of Women Voters, Missouri Mary Potter, Member, Jackson County Republican Committee Michael Slater, Deputy Director, Project Vote, Association of Community Organizations for Reform Now (ACORN) 4:30 p.m. Why Have Voter Registration? Jim Silrum, Deputy Secretary of State, North Dakota 5:15 p.m. Adjourn public workshop Closed Session 6:00 p.m. Working Dinner—Committee Members Only 8:00 p.m. Adjourn working dinner July 31, 2008 Closed Session 9:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs 9:10 a.m. Discussion and Reflection Reactions to workshop and identifying issues to address in final report Workshop planning, discuss topics/issues and possible speakers for the next workshops 10:30 a.m. Top Ten Lists for Security and Privacy Rebecca Wright—security check list Jeff Jonas—privacy concerns 11:30 a.m. Lunch 12:00 p.m. Developing an Outline for the Final Report Each committee member will come up with three to four issues that the final report should address. Each issue should be recorded on a separate sheet of paper and should relate to one of the six broad areas identified in the interim report (see list below). After the committee has finished this exercise, the group will discuss each of the major areas and address other issues that did not fit into one of these categories but may be important to include in the final report. • Online Access (e.g., develop/promote public access portals for checking voter registration status, to register/update registration information, etc.)

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0 IMPROVING STATE VOTER REGISTRATION DATABASES • Electronic Transmission of Data (encourage/require state agencies to share/ transmit data electronically) • Voter Education (e.g., encourage state agencies to remind voters in their communications to the public to check and update their information, etc.) • Matching (e.g., improve matching procedures, establish software repositories of tested matching algorithms, etc.) • Process Improvements (e.g., provide voter registration receipts, develop procedures for handling disenfranchisement caused by mistaken removals form voter registration lists, improve design of voter registration forms, etc.) • Privacy and Security 1:00 p.m. Small Group Discussions and Writing Sessions Continue thematic discussions and/or break into small groups to further refine focus and create outlines for the identified report sections. 3:00 p.m. Adjourn WORkSHOP 5—DECEMBER 4-5, 2008 (ATLANTA, GEORGIA) December 4, 2008 Closed Session 8:30 a.m. Welcome and Overview Olene Walker, Committee and Workshop Co-chair 8:45 a.m. Conflict and Bias Discussion—Ms. Denise Lamb Jon Eisenberg, CSTB Director Open Session 9:00 a.m. Welcome and Overview Olene Walker, Committee and Workshop Co-chair 9:10 a.m. Remarks from the EAC Commissioners 9:25 a.m. Panel 1: VRD Experiences—Northeast and Midwest Discussion Facilitator: John Lindback Panel Participants: Joseph E. McLain, Help America Vote Act Administrator, Indiana Barbara Hansen, Statewide Voter Registration System Director, Wisconsin David Burgess, Deputy Secretary for Planning and Service Delivery, Pennsylvania George Gilbert, Guildford County Elections Director, North Carolina 11:00 a.m. Panel 2: VRD Experiences (cont.)—South Discussion Facilitator: Sarah Ball Johnson

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0 APPENDIX E Panel Participants: Donald Palmer, Elections Director, Florida Marc Burris, IT Director, North Carolina Wesley Tailor, Director of Elections, Georgia Adam Thompson, HAVA Director, Alabama 12:25 p.m. Lunch available 1:00 p.m. Panel 3: VRD Experiences (cont.)—Southwest Discussion Facilitator: Bruce McPherson Panel Participants: Ryan High, HAVA Administrator, Nevada kelli Fulgenzi, BOE Administrator, New Mexico J. Wayne Munster, Director of Elections, Colorado 2:25 p.m. Break 2:40 p.m. Panel 4: Technical Performance Assessments Discussion Facilitator: Rebecca Wright Panel Participants: Peggy Taff, Bureau Chief Voter Registration Services, Florida Lani Smith, IT Manager, Nevada Trevor Timmons, Chief Information Officer, Colorado Patricia Lemus, Business Analyst/Technical Liaison, New Mexico Adam Thompson, HAVA Director, Alabama David Burgess, Deputy Secretary for Planning and Service Delivery, Pennsylvania 4:40 p.m. Break 4:50 p.m. Panel 5: VRD Performance Successes and Challenges Discussion Facilitator: William Winkler Panel Participants: Adam Skaggs, Voting Rights Fellow, Brennan Center for Justice Eric Fischer, Senior Specialist in Science and Technology, Congressional Research Service 5:45 p.m. Adjourn public workshop Closed Session 6:15 p.m. Working Dinner—Committee Members Only

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0 IMPROVING STATE VOTER REGISTRATION DATABASES 8:00 p.m. Adjourn working dinner December 5, 2008 Closed Session 9:00 a.m. Welcome and Overview Olene Walker, Committee and Workshop Co-chair 9:10 a.m. Oregon & Washington Inter-state Interoperability Project John Lindback, Mike Alvarez, and Jeff Jonas 10:10 a.m. Break 11:20 a.m. Discussion and Reflection Reactions to workshop and identifying issues to address in final report 12:15 p.m. Lunch 12:35 p.m. Potential Revision to Project Statement of Task Herb Lin, NRC Staff 1:00 p.m. Project Status Update Enita Williams, NRC Staff Project timeline, workshop planning—dates, locations, themes, and writing schedule 1:15 p.m. Developing an Outline for the Final Report 3:30 p.m. Adjourn WORkSHOP 6—MARCH 19-20, 2009 (BOSTON, MASSACHUSETTS) March 19, 2009 Closed Session 8:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs Open Session 9:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chairs 9:10 a.m. Remarks from the EAC Commissioners 9:30 a.m. Panel 1: VRD Experiences Discussion Facilitator: John Lindback

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0 APPENDIX E • Describe the performance of your state’s VRD systems in preparing for the November 2008 election. • Were there notable successes? Challenges? • How and to what extent did technical issues (including criteria for matching names) arise in adding new registrants to the approved list? • How and to what extent did technical issues (including criteria for matching names) arise in performing list maintenance? • How and to what extent did technical issues (including criteria for matching names) arise in election-related legal proceedings such as recounts and law suits? • What are some of the looming census and redistricting issue your states face? Are there plans in place to manage redistricting changes through the state’s VRD systems? Panel Participants: Michelle Tassinari, Elections Director, Massachusetts keryn Cadogan, Voter Registration Information System (VRIS) Applications Manager, Massachusetts William Campbell, Clerk, Woburn Board of Registrars of Voters, Massachusetts Robin Fields, Secretary of State’s Office, Ohio Eleanor Speelman, Legal Council, Secretary of State’s Office, Ohio Sarah Whitt, SVRS Functional Lead, Wisconsin Herb Thompson, Department of Administration, Wisconsin 10:50 a.m. Panel 2: Maintenance Challenges Discussion Facilitator: Denise Lamb • What are the best practices/state of the art in VRD maintenance procedures? • Have there been attempts at interstate collaboration? If so, describe these efforts and whether they were successful. • What are some potential next steps to address technical challenges to interstate collaboration? Panel Participants: Deirdre Bishop, Assistant Chief, Census Redistricting Data Office, Bureau of the Census Jay Varner, SABER/EDS Adam Gigandet, Chief Information Officer, New york State DMV keryn Cadogan, Voter Registration Information System (VRIS) Applications Manager, Massachusetts Sarah Whitt, SVRS Functional Lead, Wisconsin William Campbell, Clerk, Woburn Board of Registrars of Voters, Massachusetts 12:00 p.m. Lunch available 12:45 p.m. Sponsor Update—Related VRD Research Efforts • Results of a number of surveys EAC commissioned and mentioned at the last workshop

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0 IMPROVING STATE VOTER REGISTRATION DATABASES • Efforts in the pipeline, collaborations underway with relevance to VRD system maintenance and performance in order to avoid duplication of effort. karen Lynn-Dyson, Research Director, U.S. Election Assistance Commission 1:05 p.m. Panel 3: Intra-State Social Services Collaboration Discussion Facilitator: Paula Hawthorn • How are data shared/transmitted among the various intra-state organizations? • What are some potential next steps to address technical challenges to intra-state collaboration? Panel Participants: Leesa Shem-Tov, NAPHSIS State and Territorial Exchange of Vital Events (STEVE) Project Manager Adam Gigandet, Chief Information Officer, New york State DMV Gregory Fulchino, Data Processing Manager/Jury Census Manager, Massachusetts Juror Commissioners Office Brian Mellor, Senior Counsel, Project Vote 2:05 p.m. Break 2:15 p.m. Panel 4: UOCAVA Discussion Facilitator: Sarah Ball Johnson • What are some of the unique challenges in registering military and overseas voters? • How are UOCAVA voters managed in various states VRD systems? • What are some technological registration methods being explored for UOCAVA voters? What can state VRD managers learn from these experiments? • Also learn more about specific activities such as the Alliance for Military and Overseas Voting Rights January 29th Meeting; Project SERVE; and efforts by the Pew Center for the States Panel Participants: Susan Dzieduszycka-Suinat, Overseas Voting Foundation (via conference call) Carol Paquette, SERVE Project and Project BRAVO karl Cowart, Voting Information Officer, Hanscom Air Force Base Bob Carey, Executive Director, National Defense Committee Pat Hollarn, former Okaloosa County Supervisor of Elections, Florida (via conference call) David Becker, Project Director-Making Voting Work, Pew Center on the States 4:15 p.m. Break 4:30 p.m. Panel 5: New Administration, New Legislation Aims for Voter Registration Discussion Facilitator: Gary Cox • Insights into what new legislation is in the pipeline in Congress for elections. • What are some of the goals of the new administration with respect to VRD systems, HAVA funding, UOCAVA funding, etc.?

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 APPENDIX E Panel Participants: Peter Schalestock, Legislative Counsel, Congressional Committee on House Administration—Minority side Thomas Hicks, Legislative Counsel, Congressional Committee on House Administration—Majority side Adam Ambrogi, Legislative Counsel, Senate Rules and Administration Committee —Majority side (invited) Michael Merrell, Legislative Counsel, Senate Rules and Administration Committee —Minority side (invited) 5:45 p.m. Adjourn public workshop Closed Session 6:15 p.m. Working Dinner—Committee Members Only 8:00 p.m. Adjourn working dinner March 20, 2009 Closed Session 8:00 a.m. Welcome and Overview Olene Walker and Fran Ulmer, Committee and Workshop Co-chair 8:45 a.m. Discussion and Reflection Reactions to workshop and identifying issues to address in final report 10:15 a.m. Break 10:30 a.m. Discussion and Reflection (continued) Brainstorming Exercise Reactions to workshop and identifying issues to address in final report 11:30 a.m. Break-Out Group or Individual Writing Session 12:15 p.m. Lunch 12:45 p.m. Developing an Outline for the Final Report 2:00 p.m. Break 2:15 p.m. Final Thoughts 3:00 p.m. Adjourn