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12 CHAPTER 4 CAPABILITIES SURVEY (TASK 2) Because much of the COOP planning effort will be spent the team can use to identify vulnerabilities and capabilities building on existing processes within the agency, the team and to provide an overall assessment regarding the level of must begin its activity with a clear understanding of disruption that may be experienced by the agency. In completing these worksheets, the COOP team is advised The agency's vulnerability to emergencies that could to first enter emergencies that could result in disruptions suf- disrupt internal operations, and ficient to trigger the COOP plan. As indicated in the tem- How the agency currently would manage a major inter- plates, these emergencies are categorized as: Natural Disas- nal disruption. ters, Security and Terrorism Emergencies, Loss of Utilities and Services, Equipment or System Failure, Information Security Emergencies, and Other Emergencies. Before beginning specific elements of the COOP planning Agencies would be wise to complete separate capabilities process, the team can review the results of previously con- surveys based on each of the above categories. Once poten- ducted threat and vulnerability assessments to determine tial emergencies have been identified, they can be assessed potential hazards and analyze the agency's current capabili- using a normative scale for their probability and effects. ties to manage those hazards. This activity is called a Capa- Then, the existing capabilities of the transportation agency to bilities Survey. In some agencies or in the business commu- manage the potential emergency, were it to occur, can be nity, it might also be called a vulnerability assessment or risk identified. analysis. Finally, the overall disruption potential can be determined, In this activity, the team can also review internal plans and by assessing the probability and effect of the emergency policies, including any applicable guidance or regulations. against the transportation agency's capability to manage it. The team may also identify codes and regulations with effect Based on this activity, the transportation agency will be able on agency activities, as well as existing agreements to pro- to distinguish specific types of emergencies as "Priority," vide support to other agencies or emergency responders. "High," "Medium," "Low" or "Very Low." The capabilities survey will enable the agency to better determine what resources will be required to continue its operations. This step will also serve as an assessment of the EVENTS REQUIRING ACTIVATION overall readiness of the agency to handle any emergency sit- OF THE COOP PLAN uation regardless of whether or not it requires COOP activa- tion. To complete this activity, the COOP team is advised to Various circumstances may trigger full or partial COOP plan activation. In a recent survey conducted for this project in the fall of 2004, state DOTs, TMCs, and transit agencies Analyze capabilities, identified the following emergencies as most likely to result Inventory resources, in a situation that would require COOP capabilities: Examine personnel assignments, Determine vulnerabilities, Fire (41%); Review internal plans and policies, and Snow/ice storm (41%); Evaluate lines of coordination. Power failure (40%); Building/facility failure (38%); To complete this activity, the COOP team will require Flooding (37%); access to documents, assessments, plans and procedures, Terrorist event (35%); and training materials, and other internal materials that describe Interoperable communications failure (31%). the agency's existing processes and procedures for managing internal disruptions. Worksheet 9 is a template team members Survey results from state DOTs, TMCs, and transit agencies can use to request documentation. Worksheet 10 is a template are presented in Figures 1, 2, and 3, respectively. Although