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15 CHAPTER 5 IDENTIFYING ESSENTIAL FUNCTIONS (TASK 3) After designating and establishing the COOP team, out- agency. To identify these responsibilities, it is important to lining the process for review of records and documents and begin with the transportation agency's mission statement. setting milestones, and performing the capabilities survey, Other guiding statements to be reviewed may include the the next step is identifying the transportation agency's essen- transportation agency's vision, values, goals, and strategies. tial functions. Essential functions encompass those areas that Figure 4 is a sample of such a statement from a DOT. the agency wishes to continue even in the event of an emer- The agency's organization chart is another important source gency. Any functions not deemed essential can be deferred of information, which captures the functional units, division, until additional personnel and resources become available. or departments used by the transportation agency. Figure 5, a Identifying essential functions is difficult for agencies sample organization chart, is also from a state DOT. because personnel may presume that any function that is not By the conclusion of this task, the COOP team will have selected is not necessary. This presumption is false. The COOP identified a list of responsibilities. A sample list, for a state team can address any misconceptions about this from the DOT, is as follows: beginning of its activities. COOP team meetings with agency Transportation development; divisions, departments, and units can rapidly dispel concerns Planning; regarding the nature of essential functions and any erroneous Freight mobility; implications that may be drawn regarding their significance. Transportation data; Identifying an agency's essential functions requires an inti- Research; mate understanding of all the agency's operations. Although Roads many functions are important, not every activity the agency State highway system, performs is an essential function that the agency will need to Federal-aid highway system, sustain in an emergency or be sufficiently prepared to sustain Strategic highway network, in an emergency. The following are steps used for the selec- Bridges and seismic lifeline routes, tion of essential functions: Safety corridors, Safety rest areas, Identify areas of responsibility; Border crossings, Compile organizational functions; Intelligent transportation systems; Determine criteria for selecting essential functions; Motor carriers Identify essential functions; Tax and fee programs, Identify supporting processes and systems for each Registration and permitting programs, essential function; Safety inspection and regulation enforcement Identify key management, technical, and supporting programs, personnel; and Over-dimension operations; Prioritize essential functions. Driver and motor vehicle services Driver licensing programs, Each of these steps is discussed below. Legal and law enforcement support programs; Railroads STEP 1: IDENTIFY AREAS OF RESPONSIBILITY Rail freight traffic, Rail passenger traffic, Use Worksheet 11, a sample form, to complete this task, Supplemental service to trains, if needed. An agency may wish to use existing outlines for High-speed rail corridor; this step, within each division or unit of the agency. Identi- Airports fying areas of responsibility helps the COOP team clarify the State-owned airports, general types of activities that are performed, managed, con- Airports belonging to the National Plan of Integrated tracted, enforced, overseen, or funded by the transportation Airport Systems (NPIAS);