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OCR for page 19
19 · Establish a management capability sufficient to direct lists essential functions that might be performed by a DOT implementation of the coop plan; following a major emergency that disrupts access to facili- · Restore internal communications and information tech- ties, equipment, vehicles, systems, or personnel. nology capabilities; Common errors in the assessment of essential functions · Obtain current information on the status of the trans- include portation network; · Establish reliable communications with personnel and · Overlooking functions as being insignificant; external partner agencies; · Not considering in the identification process those tools · Support the inspection, repair, and recovery of the trans- and resources required to complete functions; portation system; · Grouping functions too broadly to detail the support · Support emergency responders in managing the after- structure required effectively; math of the emergency; · Describing functions in such detail that it takes multiple · Develop temporary service plans; and pages to document simple functions; · Perform basic personnel management activities, includ- · Including an unreasonable amount of detail, which slows ing the protection of all records and the management of down the process and restricts flexibility; and payroll. · Using the function identification process by someone for ulterior purposes such as demonstrating how much their work unit does. STEP 4: IDENTIFY ESSENTIAL FUNCTIONS Based on the results of Worksheets 12 and 14, the trans- Use Worksheet 14 to complete this step. Refer to Work- portation agency can be expected to have good documenta- sheet 12 to test those functions identified as essential. When tion of the essential functions that it wishes to be (and can be) assessing the results documented in Worksheet 12 against the performed during an emergency that disrupts internal opera- criteria established in Worksheet 13, the COOP team is ready tions. However, at this point, the list of essential functions to identify essential functions. Using this process, Table 2 remains tentative. The list has yet to be prioritized. STATE TRANSPORTATION COMMISSION OFFICE OF THE DOT COMMUNICATIONS DIRECTOR HEADQUARTERS DIVISION PUBLIC TRANSIT HIGHWAY DIVISION DRIVER & MOTOR HQ MOTOR TRANSPORTATION CENTRAL SERVICES DEPUTY VEHICLE CARRIER DEVELOPMENT DEPUTY DIRECTOR RAIL Executive Officer Hwy Finance Field Services Motor Carrier Planning Civil Rights For Highway Office Services Local Technical Program Field Motor Freight Financial TRANSPORTATION Government Services Services Carrier Services Mobility Services SAFETY Investigation/ Transportation Human Office of DOT Regions Customer Safety/Federal Data Resources Maintenance Service Region 1 Programs Information Office of Project Region 2 Processing Research Systems Delivery Services Region 3 Support Office of Region 4 Services Innovative Partnerships Region 5 Audit Services Figure 5. State DOT organization chart.

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TABLE 2 Essential functions--sample for state DOT Highway Maintenance Perform emergency maintenance of state highways and, if appropriate, help local road authorities with emergency maintenance Remove snow and ice from state highways to keep roads open Provide traffic services, including traffic control and traffic monitoring Maintain bridges Provide construction engineering support for emergency highway reports Operate DOT facilities that are needed to support highway maintenance activity Railroads Monitor safety at rail crossings Monitor rail operations Aviation Maintain state airports Support Services Contract with vendors for emergency supplies, services, and other public works emergency needs Make emergency signs Issue forms and supplies needed by DOT emergency responders Transport needed equipment and supplies to DOT emergency responders throughout the state Provide field mechanics to make on-site emergency repairs to DOT equipment located in the field Make emergency repairs to DOT equipment at designated shops Conduct safety inspections of DOT facilities and obtain contractor services if necessary to ensure safety Secure DOT buildings and facilities; provide maintenance of utilities at DOT buildings; and make immediate repairs to damaged buildings Ensure necessary mail gets to DOT personnel File originals of emergency agreements and contracts and Director's Office documents Use DOT's photography and video resources to document damage caused by the emergency Provide reproductions of highway/facility drawings Transfer DOT fuel and equipment as needed to support response activities Information Systems Control access to and maintain security of DOT's computer systems Maintain DOT's computer network and mainframe operations Maintain DOT's radio system Maintain telecommunications systems needed by DOT responders Maintain DOT's server operations Provide computer support for engineering and Geographic Information System functions to support emergency response Provide computer assistance and personal computer support to DOT personnel to support emergency response Public Affairs Provide emergency information to the public Financial Information Conduct basic fiscal operations Make vendor payments Collect Motor Carrier weight-mile taxes Driver and Motor Vehicle Services Provide driver and motor vehicle related information to law enforcement and emergency services personnel Resume driver suspensions/reinstatements, driver convictions/accidents, driver financial responsibility, and hearings Motor Carriers Issue permits for trucks hauling over-dimension loads to protect the traveling public from traffic hazards and to minimize damage to highways Conduct truck and driver safety inspections and weigh and check truck size and weight limit compliance Inspect trucks and drivers at the roadside and at carriers' terminals; manage police and sheriffs who inspect trucks and drivers at roadside Identify and record carrier and truck information and record and track tax and registration payments Operate the truck weigh station pre-clearance system that provides for automatic vehicle identification and weighing at highways speeds Transportation Inventory and Mapping Develop and provide maps and transportation system data to support emergency response actions and to brief decision makers