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21
To achieve this objective, the list of essential functions must hurricane would not. Similarly, snow removal is an impor-
be further broken down to identify generally the processes and tant service in the winter, but not in the summer. In identi-
systems, vital records and databases, and personnel required to fying these elements, the COOP team is advised to review
support each essential function. Based on this information, the the results of Worksheet 14 to ensure that time-critical or
transportation agency can determine which essential functions calendar-critical resources are identified. A sample listing
require the longest lead time to be set up, and which essential of these requirements for emergency procurement services
functions would be in place in order for other essential func- (a likely essential function for most agencies) appears in
tions to Task 5 of this process, Development of Supporting Table 3. Another example, for public information, appears
Procedures, which is discussed in Chapter 7. in Table 4.
This information also supports subsequent activities to In completing Worksheet 15, for each essential function,
establish actual COOP activation team assignments, to ade- transportation agencies are advised to consider the following:
quately supply alternate operating facilities, to identify rele-
vant temporary work procedures, and to establish vital records · Interoperable communications;
and databases. · Procurement;
· Inventory and resource management systems;
· Access to electronic databases and servers;
STEP 5: IDENTIFY SUPPORTING PROCESSES
· Maintenance systems and equipment;
AND SYSTEMS FOR EACH
ESSENTIAL FUNCTION · Vehicle tracking and monitoring systems;
· Public and traveler information systems;
Use Worksheet 15 to complete this step. Worksheet 15 · Train control and train protection systems;
requires the COOP team to examine the personnel, records, · Signal operations and maintenance systems;
equipment/resources, and systems that support the tasks · Field devices;
within each essential function. Each essential function has · Badging and access control systems; and
unique characteristics and resource requirements, without · Fueling and lube systems.
which the function could not be sustained. These support-
ing elements may vary depending upon the emergency or if Special services, such as those that support inspection, main-
they have a time or calendar component. For example, a tenance, damage assessment, road weather management, and
blizzard would make snow removal a vital service, while a emergency management can receive priority attention.
TABLE 3 Emergency procurement services requirements--sample
Process Systems Records Equipment/
Resources
Emergency · Accounting system · Financial records · Financial software
Procurement · Fund authorization · Emergency vendor · Accounts payable
Services system list resources (checks,
· Procurement forms record-keeping
· Hazardous materials materials, etc.)
clean-up contractor
list
TABLE 4 Passengers and traveler information--sample
Process Systems Records Equipment/
Resources
Passenger · Transportation Wide · Data Files and · Traffic Control Devices
and Traveler Area Network Codes · Highway Advisory Radio
Notification · Transportation Radio · Terminals · Variable Message Signs
Services System · Field Equipment · Public Address
· Highway Advisory Operations Manuals Annunciators
Radio System · Field Equipment · Closed Circuit
· Control Center Maintenance Television Systems
SCADA Systems Records · Road and Weather
· Manual Field Device · Notification Lists Monitoring Field
Control Systems (Motor Carriers, Devices
· Internet and Phone- Passenger Groups,
based Traveler Hospitals and
Information Systems Disability
Community)
