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6 d. Reducing or mitigating disruptions to operations; appropriate staffing and pay flexibilities, benefits issues, and employee roles and responsibilities. e. Ensuring that agencies have alternate facilities from which · COOP Planning Topic 9: Tests, training, and exercises to continue to perform their essential functions during a COOP event; are designed to occur regularly to demonstrate and improve agencies' COOP capabilities, including testing f. Protecting essential facilities, equipment, vital records, and of equipment and plans, exercises for personnel, ade- other assets; quate evaluation of the testing, exercise and creation of g. Achieving a timely and orderly recovery from an emer- improvement plans. gency and reconstitution of normal operations that allows · COOP Planning Topic 10: An all-hazards approach is resumption of essential functions for both internal and undertaken to address the potential devolution of author- external clients; and ity and operations, as well as an approach for reconsti- tution of essential services at a new site, should an emer- h. Ensuring and validating COOP readiness through a dynamic, integrated test, training, and exercise program gency result in permanent loss of a facility. to support the implementation of COOP plans. PLANNING REQUIREMENTS FOR VIABLE COOP PLAN CONTENTS COOP CAPABILITY FPC 65 requires federal agencies to develop COOP plans In providing greater specificity regarding COOP planning that address 10 planning topics: requirements, FPC 65 Section 9 now requires federal agencies to demonstrate viable COOP capabilities that at a minimum: · COOP Planning Topic 1: Essential functions are iden- a. Must be capable of implementation both with and without tified and prioritized to provide the basis for COOP warning; planning. · COOP Planning Topic 2: Plans and procedures are b. Must be operational within a minimal acceptable period developed and documented to provide for continued of disruption for essential functions, but in all cases within performance of essential functions. 12 hours of COOP activation; · COOP Planning Topic 3: Delegations of emergency c. Must be capable of maintaining sustained operations until authority identify the legal basis for the officials to normal business activities can be reconstituted, which may make decisions in emergencies and the circumstances be up to 30 days; under which authorities begin and end. · COOP Planning Topic 4: Orders of succession iden- d. Must include regularly scheduled testing, training, and exercising of agency personnel, equipment, systems, pro- tify alternates to fill key positions in an emergency, to a cesses, and procedures used to support the agency during sufficient depth to address the absence or incapacity of a COOP emergency; multiple levels of key personnel. · COOP Planning Topic 5: Alternate facilities are iden- e. Must provide for a regular risk analysis of current alter- tified to support essential operations in a secure envi- nate operating facility(ies); ronment for up to 30 days (including sufficient secure f. Must locate alternate operating facilities in areas where space; logistical support; consideration for the health, the ability to initiate, maintain, and terminate continuity safety, security, and emotional well being of relocated operations is maximized; personnel; and adequate communications and technol- ogy systems. g. Should consider locating alternate operating facilities in areas where power, telecommunications, and internet grids · COOP Planning Topic 6: Interoperable communica- would be distinct from those of the primary; tions provide voice and data communications with oth- ers inside and outside the organization, including such h. Should take maximum advantage of existing agency field communications from an alternate facility. infrastructures and give consideration to other options, · COOP Planning Topic 7: Vital records are identified such as telecommuting locations, work-at-home, virtual offices, and joint or shared facilities; and made readily available in an emergency, including access from alternate facilities, and including steps to i. Must consider the distance of alternate operating facilities protect the security and integrity of emergency opera- from the primary facility and from the threat of any other tions records, legal records, and financial records. facilities/locations (e.g., nuclear power plants or areas sub- · COOP Planning Topic 8: Preparedness of personnel to ject to frequent natural disasters); and implement the COOP plan is assured, including proce- j. Must include the development, maintenance, and annual dures involving closure, relocation, notification of per- review of agency COOP capabilities using a multi-year sonnel, designation into teams, media relations, and the strategy and program management plan. The multi-year