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strategy and program management plan will outline the · Reception and in-processing of COOP personnel;
process the agency will follow to: · Transition of responsibilities to the deployed COOP
personnel;
(1) Designate and review essential functions and resources,
(2) Define short- and long-term COOP goals and objectives, · Guidance for COOP team personnel whose responsi-
(3) Forecast COOP budgetary requirements, bilities will commence after the initial response phase
(4) Identify COOP program issues, concerns, potential obsta- activities;
cles, and the strategy for addressing these, as appropri- · Identification of replacement personnel and augmentees,
ate, and
as necessary;
(5) Establish COOP planning, training, and exercise activi-
ties and milestones for these activities. · Execution of all essential functions at the alternate oper-
ating facility(ies);
· Notification of appropriate emergency management
TIME-PHASING authorities that the COOP plan has been activated and
relocation is required, so that those authorities can make
FPC 65 also recognizes time-phasing, a feature embraced as other appropriate contacts; and
a primary COOP planning tool by state and local public agen- · The development of redeployment plans to phase down
cies. Time-phasing enables agencies to identify and list key alternate facility operations and return operations, per-
activities, which are performed during distinct periods of time sonnel, records, and equipment to the primary operating
triggered by activation of the COOP plan. In many instances, facility, when appropriate.
time-phasing produces checklists that can be used by agencies
to support COOP implementation. As discussed in FPC 65
Section 11, COOP time-phasing covers three phases: activa-
tion and relocation, alternate operating facility operations, and Reconstitution
reconstitution. These phases are described below.
This phase typically consists of Termination and Return to
Normal Operations and includes
Activation and Relocation
· Informing all personnel, including non-deployed per-
This phase typically occurs 0 to 12 hours after COOP Plan sonnel, that the need for the COOP plan no longer exists
Activation and includes and providing instructions for resumption of normal
operations;
· Use of a decision matrix for implementing the COOP · An orderly return to the normal operating facility, or
plan, in response to emergencies both with warning and movement to other temporary or permanent facility(ies)
without warning during duty hours and non-duty hours; using a phased approach if conditions necessitate; and
· Notification of COOP team personnel required to per- the transition of responsibilities from deployed COOP
form essential functions immediately and long-term; personnel; notification of the status of the relocation to
· Notification of appropriate authorities, alternate facili- appropriate emergency management authorities; and;
ties, and other specified points of contact; · An after-action review of COOP operations and effec-
· Movement to the alternate operating facilities; tiveness of plans and procedures as soon as possible,
· Directions and maps of routes from the primary location identifying areas for correction and developing a reme-
to alternate operating facilities; dial action plan.
· Movement of records, not pre-positioned, from the pri-
mary to the alternate operating facilities); and Using time-phasing, agencies can map activities for each
· Ordering of necessary equipment/supplies not already phase to the chronology of events following a disruption of
in place. operations. Based on this listing, state and local agencies can
prepare checklists, job aids, employee outreach materials,
and operating procedures to support COOP implementation.
Alternate Facility/Work Site Operations This approach focuses and organizes activities required to
restore essential functions.
This phase typically occurs12 hours to 30 days after COOP Table 1 presents actions that might be taken in each of the
Plan Activation and includes three phases.
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TABLE 1 Time-phased implementation
Phase Time Activity
Frame
Phase I- 0-12 Hours · Notify alternate facility manager of impending activation and
Activation and relocation requirements.
Relocation · Notify impacted local, regional and state agencies.
· Activate plans to transfer to alternate facility.
· Instruct advance team to ready alternate facility.
· Notify agency employees and contractors regarding activation
of COOP plan and their status.
· Assemble documents/equipment required for essential
functions at alternate facility.
· Order needed equipment/supplies.
· Transport documents and designated communications.
· Secure original facility.
· Continue essential functions at regular facility, if available,
until alternate facility is ready.
· Advise alternate facility on status.
· Where are the operations and support teams?
· Activate advance, operations, and support teams as
necessary.
Phase II- 12 Hours to · Provide guidance to contingency team personnel and
Alternate Termination information to the public.
Facility/Work of · Identify replacements for missing personnel (delegation of
Site Operations Emergency authority and orders of succession).
· Commence full execution of operations supporting essential
functions at the alternate facility.
Phase III- Termination · Inform all personnel that the threat no longer exists.
Reconstitution of · Supervise return to normal operating facility.
Emergency · Conduct a review of COOP plan execution and effectiveness.
