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7 strategy and program management plan will outline the Reception and in-processing of COOP personnel; process the agency will follow to: Transition of responsibilities to the deployed COOP personnel; (1) Designate and review essential functions and resources, (2) Define short- and long-term COOP goals and objectives, Guidance for COOP team personnel whose responsi- (3) Forecast COOP budgetary requirements, bilities will commence after the initial response phase (4) Identify COOP program issues, concerns, potential obsta- activities; cles, and the strategy for addressing these, as appropri- Identification of replacement personnel and augmentees, ate, and as necessary; (5) Establish COOP planning, training, and exercise activi- ties and milestones for these activities. Execution of all essential functions at the alternate oper- ating facility(ies); Notification of appropriate emergency management TIME-PHASING authorities that the COOP plan has been activated and relocation is required, so that those authorities can make FPC 65 also recognizes time-phasing, a feature embraced as other appropriate contacts; and a primary COOP planning tool by state and local public agen- The development of redeployment plans to phase down cies. Time-phasing enables agencies to identify and list key alternate facility operations and return operations, per- activities, which are performed during distinct periods of time sonnel, records, and equipment to the primary operating triggered by activation of the COOP plan. In many instances, facility, when appropriate. time-phasing produces checklists that can be used by agencies to support COOP implementation. As discussed in FPC 65 Section 11, COOP time-phasing covers three phases: activa- tion and relocation, alternate operating facility operations, and Reconstitution reconstitution. These phases are described below. This phase typically consists of Termination and Return to Normal Operations and includes Activation and Relocation Informing all personnel, including non-deployed per- This phase typically occurs 0 to 12 hours after COOP Plan sonnel, that the need for the COOP plan no longer exists Activation and includes and providing instructions for resumption of normal operations; Use of a decision matrix for implementing the COOP An orderly return to the normal operating facility, or plan, in response to emergencies both with warning and movement to other temporary or permanent facility(ies) without warning during duty hours and non-duty hours; using a phased approach if conditions necessitate; and Notification of COOP team personnel required to per- the transition of responsibilities from deployed COOP form essential functions immediately and long-term; personnel; notification of the status of the relocation to Notification of appropriate authorities, alternate facili- appropriate emergency management authorities; and; ties, and other specified points of contact; An after-action review of COOP operations and effec- Movement to the alternate operating facilities; tiveness of plans and procedures as soon as possible, Directions and maps of routes from the primary location identifying areas for correction and developing a reme- to alternate operating facilities; dial action plan. Movement of records, not pre-positioned, from the pri- mary to the alternate operating facilities); and Using time-phasing, agencies can map activities for each Ordering of necessary equipment/supplies not already phase to the chronology of events following a disruption of in place. operations. Based on this listing, state and local agencies can prepare checklists, job aids, employee outreach materials, and operating procedures to support COOP implementation. Alternate Facility/Work Site Operations This approach focuses and organizes activities required to restore essential functions. This phase typically occurs12 hours to 30 days after COOP Table 1 presents actions that might be taken in each of the Plan Activation and includes three phases.

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8 TABLE 1 Time-phased implementation Phase Time Activity Frame Phase I- 0-12 Hours Notify alternate facility manager of impending activation and Activation and relocation requirements. Relocation Notify impacted local, regional and state agencies. Activate plans to transfer to alternate facility. Instruct advance team to ready alternate facility. Notify agency employees and contractors regarding activation of COOP plan and their status. Assemble documents/equipment required for essential functions at alternate facility. Order needed equipment/supplies. Transport documents and designated communications. Secure original facility. Continue essential functions at regular facility, if available, until alternate facility is ready. Advise alternate facility on status. Where are the operations and support teams? Activate advance, operations, and support teams as necessary. Phase II- 12 Hours to Provide guidance to contingency team personnel and Alternate Termination information to the public. Facility/Work of Identify replacements for missing personnel (delegation of Site Operations Emergency authority and orders of succession). Commence full execution of operations supporting essential functions at the alternate facility. Phase III- Termination Inform all personnel that the threat no longer exists. Reconstitution of Supervise return to normal operating facility. Emergency Conduct a review of COOP plan execution and effectiveness.