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17 bond approval process to qualify bidders. Others rely on a based on the elements required in the regulation. It would post-contract evaluation of contractor finances and qualifica- appear that some STAs are maintaining a bidders list; how- tions to determine their qualification as a responsible bidder. ever, they are primarily focused on providing a listing of active bidders for a specific letting. A random check of six STA websites confirmed their response listing in Table 6 as BIDDERS LISTS a letting specific listing according to specific contracts. A separate survey question asked if they maintained a bidders Section 26.11 (c) (2003) of the regulation requires that STAs list of DBE and non-DBE firms quoting work for each high- create and maintain a bidders list to aid in the identification way letting. Seven of the 36 STAs responded "no" to this of DBE and non-DBE contractors. The language of the reg- question and four indicated that they were only tracking ulation is very specific with regard to the information to be prime contractors at this time. Many included other informa- retained in such a list. tion such as contact telephone numbers, fax numbers, and (c) You must create and maintain a bidders list, consisting of all type of work on the bidders list, in addition to the required firms bidding on prime contracts and bidding or quoting sub- information. contracts on DOT-assisted projects. For every firm, the fol- lowing information must be included: (1) Firm name, BIDDERS LIST DATA COLLECTION (2) Firm address, (3) Firm's status as a DBE or non-DBE, Data to be included in a bidders list can be generated in a (4) The age of the firm, and (5) The annual gross receipts of the firm. variety of ways. Table 7 summarizes the methods indicated by the responding STAs. Written and/or e-mail surveys There is no indication if this is for each letting or simply requesting information for the bidders list from contractors a listing of all contractors who have bid projects. Tradition- were also noted. Most generate the list from contractors who ally a bidders list is specific to a letting. Table 6 lists the have previously bid on STA projects as prime contractors or information each STA included in their public bidders list subcontractors. Another key source is the listing of active bidders determined from previous bid letting information. Subcontractor information regarding all quotes provided by TABLE 6 DBE and non-DBE subcontractors is required of the suc- BIDDERS LIST INFORMATION cessful bidder. This information is useful for the bidders list Age Annual as well as evaluation of a good faith effort. A bid data sub- Firm of the Gross scription list may be an e-mail list, an automated fax system, STA Name Address Firm Receipts or a physical mailing of anticipated letting projects. When- ever a contractor requests information about a project, they Alabama Alaska are included on the bidders list. Some STAs post letting infor- Arizona mation on their websites, so the need for mailing lists is lim- Arkansas ited. Two STAs required a contractor to provide their bidders Colorado Connecticut list information as a registration requirement for access to Georgia project information. Hawaii Idaho Illinois Iowa TABLE 7 Kentucky BIDDERS LIST DATA COLLECTION Maine No. of Massachusetts Method Respondents Missouri Questionnaire/Survey 11 Nevada Previous Letting Information (successful primes 10 New Hampshire and some request unsuccessful primes) New Mexico Bid Data Subscription 4 New York Certification Files--DBEs Only 3 North Carolina Currently Performing Work for STA 2 North Dakota Registration with the STA as a Bidder 2 Ohio Prequalification Lists 2 Oklahoma Bidder History File--Bidding on Past Projects 2 South Dakota Plans Counter Information--Request for 1 Texas Documents Vermont Required in Special Provision to Submit Data for 1 Washington Each Firm Bidding Wisconsin Association Lists (general contractor, minority 1 Wyoming contractor, etc.) Note: No responses were received from California, Kansas, Note: Total number of responses exceeds the number of respondents. Michigan, Minnesota, New Jersey, Pennsylvania, and West Virginia. Respondents were not limited to a single option or choice.