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94 APPENDIX E Details of Ohio MentorProtg Website From Ohio Department of Transportation website together to adopt a growth and development strategy that will (http://www.dot.state.oh.us) define the steps the DBE firm should take to compete more effectively in the construction market. MENTORPROTG PROGRAM As part of the strategy, the mentor will assist the DBE firm What Is the Mission of the MentorProtg Program? to identify management strengths and challenges while rec- ommending best practice solutions. The mission of the program is to ensure the full participation of DBE contractors in the programs and services of the Ohio Mentor Role Department of Transportation (ODOT). A primary goal is to deliver management and technical services that would allow Sign an agreement with the protg; DBE firms to more effectively compete in the construction Meet regularly to discuss protg strengths, weaknesses, industry. Through mentoring and technical assistance, DBE and opportunities; firms gain access to the best construction management prac- Recommend training options; and tices and industry innovations. Monitor and report on protg progress. By using the Stempel Plan as the basis for its Mentor Protg Program, the Office of Contracts has positioned itself Protg Role to meet its federal DBE goals, while creating a widely her- Be available for meetings with the mentor, alded nation-wide model MentorProtg Program. Openly share relevant business information with the mentor, Who Are the Program Sponsors? Follow through with actions identified in the develop- mental action plan, and The MentorProtg Program operates by authority of the Report on program progress and satisfaction. ODOT Office of Contracts and the FHWA in full partnership with the Ohio Contractors Association (OCA). Authority for Sponsor Role policymaking, budget appropriation, and administration rest with the Office of Contracts, DBE Supportive Services. The Monitor MentorProtg working relationship, MentorProtg Program is expected to increase the number Coordinate DBE support services, of DBE contractors who participate in ODOT construction Receive and evaluate progress reports, and projects. Program publicity. Define Mentor and Protg What Is the Selection Process? Mentors are primarily construction contractors who hold DBE certification and prequalification status determines par- membership in the OCA. They are committed to providing ticipation in the MentorProtg Program. Interested con- DBE firms with guidance and direction to improve business tractors or consultants should submit an application and be operations. Mentors voluntarily devote a minimum of 5 to available for an interview. Protgs graduate out of the pro- 10 hours per month with select DBE firms. gram in 1 to 2 years. Protgs are certified DBE highway contractors and con- sultants. By working closely with established contractors, DBE Criteria DBE firms receive invaluable knowledge and experience to improve their business operations. Work type (prequalification preferred), Length of time in business, ODOT volume, and How Does the Mentoring Relationship Work? Past and current project awards. The foundation of the mentoring business relationship is com- The OCA recruits mentors from its growing membership of munication and trust. The mentor and protg firm work construction contractors. ODOT and OCA then work together

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95 to match mentors with protgs based on compatibility and How Will the Program Be Evaluated? construction services offered. A Developmental Action Plan establishes the measurable outcomes for each MentorProtg relationship. The stated goals and objectives will be reviewed and evaluated regu- Mentor Criteria larly by program staff from ODOT and OCA. The evaluation Company size, process is a hands-on model designed to maximize program Work type, strengths while streamlining challenges. The monitoring pro- gram will give attention to: OCA membership status, Geographic territory served, and The outcomes of the Developmental Action Plan, Past or current experience with DBE/MBE subcon- Working relationship between the mentor and protg, tractors. Communication and information sharing, and Growth and expansion of DBE firm. What Are the Benefits of the The ultimate success of the MentorProtg Program will MentorProtg Program? be determined by whether participating DBE firms have improved construction competencies and capabilities. Participation in the MentorProtg Program offers many ben- efits. As a DBE protg, you will gain access to the resources and expertise of some of the largest and most respected con- How Do I Contact the Ohio Department struction companies in the state of Ohio. Mentor firms can of Transportation? positively impact your company's bottom line by assisting you to identify revenue opportunities, and improve profits and 1-800-459-2778 (toll free) productivity. Our DBE Supportive Services Staff is available to answer Protgs also have direct access to the consulting, training, any questions you may have about the MentorProtg Pro- and technical resources of ODOT's Office of Contracts. A gram. If counseling is needed to establish program eligibility, please e-mail our Columbus office to schedule a consultation. team of dedicated and qualified consultants have been retained by the department to support the management and technical E-mail--Wilbert.Crockett@dot.state.oh.us needs of protgs. You may also contact the consulting firm retained by Accounting services ODOT and OCA to implement, monitor, and evaluate the Bidding/estimating MentorProtg Program. Advertising/promotion Marketing plans www.bermultinational.com Business plans Management consulting Dr. P. Bertrand Phillips, President Bonding Bermultinational Limited Loan packaging 1403 Northcrest Drive Information systems Silver Spring, MD 20904 Website development Phone: 301-384-1449 Fundamentals of small business. 301-384-1249