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Guidelines for Transportation Emergency Training Exercises 135 ATTACHMENT 3 NEEDS ASSESSMENT TEMPLATE
Guidelines for Transportation Emergency Training Exercises 136 Airplane crash Dam failure Drought Earthquake Epidemic (biological attack) Fire/firestorm Flood Hazardous material spill/release Hostage/shooting Hurricane Landslide/mudslide Mass fatality incident Radiological release Sustained power failure Terrorism Tornado Train derailment Tsunami Volcanic eruption Wildfire Winter storm Workplace violence Other _______________________________ Other _______________________________ Other _______________________________ Other _______________________________ 2. Secondary Hazards What secondary effects from those hazards are likely to impact your organization? Communication system breakdown Power outages Transportation blockages Business interruptions Mass evacuations/displaced population Overwhelmed medical/mortuary services Other _______________________________ Other _______________________________ Other _______________________________ Other _______________________________ 3. Hazard Priority What are the highest-priority hazards? Consider such factors as: Frequency of occurrence Relative likelihood of occurrence Magnitude and intensity Location (affecting critical areas or infrastructure) Spatial extent Speed of onset and availability of warning Potential severity of consequences to people, critical facilities, community functions, and property Potential cascading events (e.g., damage to chemical processing plant, dam failure) #1 Priority hazard: ___________________________________________________________________________________________________ #2 Priority hazard: ___________________________________________________________________________________________________ #3 Priority hazard: ___________________________________________________________________________________________________ Needs Assessment 1. Hazards List the various hazards in your community or transportation agency. What risks are you most likely to face? You can use the following checklist as a starting point. Note: If your community has already conducted a hazard analysis, begin with that resource.
Guidelines for Transportation Emergency Training Exercises 4. Area What geographic areas or facility locations are most vulnerable to the high-priority hazards? ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ 5. Plans and Procedures What plans and procedures (e.g., emergency response plan, contingency plan, operational plan, and standard operating procedures) will guide your organizationâs response to an emergency? ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ 6. Functions What emergency management functions are most in need of rehearsal? (What functions have not been exercised recently? Where have difficulties occurred in the past?) You can use the following checklist as a starting point. 137 Alert notification (emergency response) Public safety Warning (public) Public works/engineering Communications Transportation Coordination and control Resource management Emergency public information (EPI) Continuity of government or operations Damage assessment Health and medical Individual/family assistance Other _______________________________ Other _______________________________ Other _______________________________ 7. Participants Who (agencies, departments, operational units, or personnel) needs to participate in an exercise? For example: Have any entities updated their plans and procedures? Have any changed policies or staff? Who is designated for emergency management responsibility in your plans and procedures? With whom does your organization need to collaborate in an emergency? What do your regulatory requirements call for? What personnel can you reasonably expect to devote to developing an exercise? List participating agencies, departments, operational units, and personnel who might be likely participants: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________
Self-Assessment: Resources and Costs Plans How familiar are you with the emergency plans, policies, and procedures of your organization or jurisdiction? Very familiar Generally familiar Familiar with only a portion Not familiarâneed to thoroughly review plans, policies, and procedures Time How far in advance would your organization realistically have to schedule to plan and design each of the following exercise activities effectively? Orientation ________________________________ Drill ________________________________ Tabletop ________________________________ Functional exercise ________________________________ Full-scale exercise ________________________________ How much preparation time can reasonably be allocated to developing an exercise? Actual person days: Elapsed time to exercise: Experience When was your organizationâs last exercise? What is your previous experience with exercises? (Check all that apply.) Orientation: Presenter Participant Drill: Controller Participant Tabletop: Facilitator Participant Functional exercise: Controller Simulator Player Evaluator Full-scale exercise: Controller Responder Evaluator Victim Took part in postexercise debrief. Helped write an evaluation report. Guidelines for Transportation Emergency Training Exercises 138
Guidelines for Transportation Emergency Training Exercises What other exercise-related experience is available in your organization? Facilities What physical facilities do you use when conducting an emergency operation? Will they be required for this exercise? Yes No Will they be available for this exercise? Yes No Communications: What communication facilities and systems do you use in a real emergency? Will they be required for this exercise? Yes No Will they be available for this exercise? Yes No Barriers: Are there any resource barriers that need to be overcome to carry out this exercise? Yes No If so, what are the barriers and how can they be overcome? 139 Self-Assessment: Resources and Costs (Continued)
Costs What types of costs might be incurred for these exercises in your organization? (Do not list exact figuresâjust types of expenses, such as wages and salaries, transportation, etc.) For an orientation: For a drill: For a tabletop: For a functional exercise: For a full-scale exercise: Are there ways that different organizations can reduce costs (e.g., by combining exercises, cost-sharing, or resource- sharing) and still fulfill program requirements? Explain. Guidelines for Transportation Emergency Training Exercises 140 Self-Assessment: Resources and Costs (Continued)
