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Guidelines for Transportation Emergency Training Exercises
ATTACHMENT 5 SAMPLE EXERCISE PACKAGE
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Guidelines for Transportation Emergency Training Exercises
EXERCISE PLANNING CHECKLIST
Develop Workshop Content
Goals and Objectives
Agenda
Scenario
Background and supporting material
Presentations
Speakers
Arrange Workshop Logistics
Facility
Food
Equipment (see related checklist)
Staff travel
Materials and supplies
Invite and Register Participants
Invitations
Registrations
Prepare Participant Materials
Exercise manuals
Nametags and name tents
Contact lists
Evaluation form
Assign and Coordinate Staff Roles
Lead Facilitator
Breakout Facilitators
Note takers
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Guidelines for Transportation Emergency Training Exercises
Potential Participants in a Transportation Exercise
ORGANIZATIONS STAFF
State and Local Level
Departments of Transportation/Public · Operations Managers
Works · Maintenance Managers
· Public Information Officers
Emergency Management and Public · Emergency Management Agency Director or
Safety Agencies (Fire, Police, Sheriff, Representative
and Emergency Medical Services) · Local Emergency Planning Committee
Representative
· Incident Commanders (Fire and Police)
· Anti-Terrorism Coordinators
· Hazardous Materials (HAZMAT) Response Team
Leader
· Public Information Officers
Hospitals · Disaster Planners
Transit Agencies/Authorities · Operations Managers
· Security Managers
Bridge, Tunnel, or Toll Authorities · Operations Managers
· Security Managers
Stadium Authorities · Operations Managers
· Security Managers
Metropolitan Planning Organization/ · Transportation Planning Managers
Council of Governments · Emergency/Disaster Planners
Private Freight Organizations* · Trucking or Rail Industry Representatives
Mayor's/Governor's Offices and · Emergency Coordinators
Offices of Homeland Security · Homeland Security Officer
· Public Information Officers
Local Media (Optional) · Trusted Representative
Federal Level
Federal Bureau of Investigation (FBI) · Field Office WMD**/JTTF** Coordinator
Federal Emergency Management · State Emergency Coordinator
Agency (FEMA)
Federal Highway Administration · Division Administrator
Federal Transit Administration (FTA) · Regional Administrator
Federal Aviation Administration (FAA) · Regional Emergency Transportation Coordinators
Research and Special Projects · Regional HAZMAT Safety Assistance Team Leader
Administration (RSPA)
Federal Railroad Administration (FRA) · Regional Representative
National Guard · Civil Support Team Leader
Coast Guard · WMD** Coordinator
*Sources include MPO freight councils or state trucking and rail associations
** WMD Weapons of Mass Destruction
***JTTF Joint Terrorism Task Force
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Guidelines for Transportation Emergency Training Exercises
Exercise Scenario
The exercise scenario is a narrative statement that details background information on a hypothetical emergency situation on
which an exercise is based. Factors to include in an exercise scenario are:
1. A hypothetical emergency event
2. The notification process that informs officials of the event
3. Advanced warning, if any
4. Time of event occurrence
5. Geographical information
6. Nature and scope of the event, including exposures to threats
7. Immediate response actions taken
8. Initial damage assessment facts
9. Weather condition
Exercise Scenario:
___________________________________________________________________________________________________
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Name/Title: _________________________________________________ Date: ________________________________
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Guidelines for Transportation Emergency Training Exercises
Sample Scenarios
Scenario 2: Highway
Scenario 1: Port Dirty
Feature Collapse/Chlorine
Nuclear Explosion
Gas Leak
Weapon Dirty nuclear bomb, Explosives, chlorine gas
explosives
First target Ship/port Highway overpass
Second Highway overpass Highway rail overpass,
target train carrying hazardous
materials
Time of year Summer, July 4 Summer
Time of day Morning rush hour Evening rush hour
Special Holiday travel Outdoor festival near
features second incident scene
Modes Freight (port Freight (rail operations),
effected operations), highway, highway, and transit
and transit
Major issues Radiation preparedness, Chemical preparedness,
evacuation, mass evacuation or sheltering
hysteria, transportation for special event,
gridlock, transportation gridlock,
multijurisdictional multijurisdictional
cooperation cooperation
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Guidelines for Transportation Emergency Training Exercises
Exercise Objectives
Objectives for an exercise should be clear, specific, and realistic, yet challenging, result-oriented and measurable. In the left
column below, list the provisions, procedures, and so forth of the transportation agency's emergency operations plan that will
be tested during the exercise. These are the exercise objectives. In the right column below, specify the pages, annexes,
appendixes, tabs, and so forth in the transportation emergency operations plan that reference the provisions and procedures
being tested.
List of Objectives: Reference:
1. To Test: _________________________________________________ 1 _______________________________
2. To Test: _________________________________________________ 2 _______________________________
3. To Test: _________________________________________________ 3 _______________________________
4. To Test: _________________________________________________ 4 _______________________________
5. To Test: _________________________________________________ 5 _______________________________
6. To Test: _________________________________________________ 6 _______________________________
7. To Test: _________________________________________________ 7 _______________________________
8. To Test: _________________________________________________ 8 _______________________________
9. To Test: _________________________________________________ 9 _______________________________
10. To Test: _________________________________________________ 10 _______________________________
11. To Test: _________________________________________________ 11 _______________________________
12. To Test: _________________________________________________ 12 _______________________________
13. To Test: _________________________________________________ 13 _______________________________
14. To Test: _________________________________________________ 14 _______________________________
15. To Test: _________________________________________________ 15 _______________________________
16. To Test: _________________________________________________ 16 _______________________________
17. To Test: _________________________________________________ 17 _______________________________
18. To Test: _________________________________________________ 18 _______________________________
Name/Title: _________________________________________________ Date: ________________________________
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Guidelines for Transportation Emergency Training Exercises
Exercise Evaluation Criteria
The exercise evaluation must address each objective written for the exercise. List and provide comments for each exercise
objective below. In your comments, answer the following questions:
1. Was the objective achieved?
2. If yes, what were the results?
3. If no, what changes or actions are required to achieve the objective?
Exercise Objective: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Exercise Objective: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Exercise Objective: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Exercise Objective: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Exercise Objective: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Comments: ______________________________________________________________________________
Name/Title: ______________________________________________ Date: ________________________
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Guidelines for Transportation Emergency Training Exercises
Master Sequence of Events List
List the major events that constitute the significant happenings within an exercise.
1 ____________________________________________________________________________________________
2 ____________________________________________________________________________________________
3 ____________________________________________________________________________________________
4 ____________________________________________________________________________________________
5 ____________________________________________________________________________________________
6 ____________________________________________________________________________________________
7 ____________________________________________________________________________________________
8 ____________________________________________________________________________________________
9 ____________________________________________________________________________________________
10 ____________________________________________________________________________________________
11 ____________________________________________________________________________________________
12 ____________________________________________________________________________________________
13 ____________________________________________________________________________________________
14 ____________________________________________________________________________________________
15 ____________________________________________________________________________________________
16 ____________________________________________________________________________________________
17 ____________________________________________________________________________________________
18 ____________________________________________________________________________________________
19 ____________________________________________________________________________________________
20 ____________________________________________________________________________________________
21 ____________________________________________________________________________________________
22 ____________________________________________________________________________________________
Name/Title: _________________________________________________ Date: _______________________________
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Guidelines for Transportation Emergency Training Exercises
Exercise Messages
In all exercises from tabletops to full-scale exercises, messages need to flow in an order that
involves all participating agencies. Using a chart similar to this allows you to orchestrate the
event and involve varied participants. Below the flow chart is a sample message form that can
be used or modified to suit your purposes.
Sample Message Flow Chart
Check the times when messages are scheduled for delivery to each organization.
Participating Agency/Organization (modifiable for your exercise)
Exercise Start Fire EMS Transportation EOC Facility School
Agency CEO
10:00
10:03
10:06
10:09
10:12
10:15
etc.
EMERGENCY EXERCISE
TO: METHOD FROM:
NO: TIME:
CONTENT:
ACTION TAKEN:
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Guidelines for Transportation Emergency Training Exercises
Exercise Participant Roster
List the name of each agency or individual who actively participated in the exercise.
1 __________________________________________ 21 _____________________________________________
2 __________________________________________ 22 _____________________________________________
3 __________________________________________ 23 _____________________________________________
4 __________________________________________ 24 _____________________________________________
5 __________________________________________ 25 _____________________________________________
6 __________________________________________ 26 _____________________________________________
7 __________________________________________ 27 _____________________________________________
8 __________________________________________ 28 _____________________________________________
9 __________________________________________ 29 _____________________________________________
10 __________________________________________ 30 _____________________________________________
11 __________________________________________ 31 _____________________________________________
12 __________________________________________ 32 _____________________________________________
13 __________________________________________ 33 _____________________________________________
14 __________________________________________ 34 _____________________________________________
15 __________________________________________ 35 _____________________________________________
16 __________________________________________ 36 _____________________________________________
17 __________________________________________ 37 _____________________________________________
18 __________________________________________ 38 _____________________________________________
19 __________________________________________ 39 _____________________________________________
20 __________________________________________ 40 _____________________________________________
Name/Title: _________________________________________________ Date: ________________________________
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Exercise After Action Report
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
Problem identified or Actions to resolve the problem Responsible Party Deadline
observed
1.
2.
3.
4.
5.
6.
7.
8.
INSTRUCTIONS:
1) In Column 1, based upon the written exercise objectives, describe the problem identified during the exercise.
2) In Column 2, describe the actions planned to correct the problem discovered during the exercise.
3) In Column 3, specify the agency or person assigned responsibility for initiating corrective actions.
4) In Column 4, specify the deadline for completing corrective action.
Name/Title: Date:
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Guidelines for Transportation Emergency Training Exercises
Exercise Critique
Summarize below, in narrative form, the responses of exercise participants to the following questions:
1. How do you rate the overall effectiveness of the exercise on a scale of 1 to 10, with 10 being the best rating?
2. How effectively did the exercise simulate the emergency environment expected for the hazards involved in the
exercise?
3. Did the problems presented in the exercise adequately test the readiness and capability of the local emergency opera-
tions plan?
4. What simulated emergency problems should be revised or deleted?
5. What simulated emergency problems should be added for the next exercise?
6. What are the significant accomplishments of this exercise?
7. What other comments or criticisms do you have?
Critique Summary:
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___________________________________________________________________________________________________
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___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
Name/Title: _________________________________________________ Date: ________________________________
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