Guidelines for Transportation Emergency Training Exercises (2006)

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

Guidelines for Transportation Emergency Training Exercises 146 ATTACHMENT 5 SAMPLE EXERCISE PACKAGE

Guidelines for Transportation Emergency Training Exercises 147 EXERCISE PLANNING CHECKLIST Develop Workshop Content  Goals and Objectives  Agenda  Scenario  Background and supporting material  Presentations  Speakers Arrange Workshop Logistics  Facility  Food  Equipment (see related checklist)  Staff travel  Materials and supplies Invite and Register Participants  Invitations  Registrations Prepare Participant Materials  Exercise manuals  Nametags and name tents  Contact lists  Evaluation form Assign and Coordinate Staff Roles  Lead Facilitator  Breakout Facilitators  Note takers

Guidelines for Transportation Emergency Training Exercises 148 Potential Participants in a Transportation Exercise ORGANIZATIONS STAFF State and Local Level Departments of Transportation/Public Works • Operations Managers • Maintenance Managers • Public Information Officers Emergency Management and Public Safety Agencies (Fire, Police, Sheriff, and Emergency Medical Services) • Emergency Management Agency Director or Representative • Local Emergency Planning Committee Representative • Incident Commanders (Fire and Police) • Anti-Terrorism Coordinators • Hazardous Materials (HAZMAT) Response Team Leader • Public Information Officers Hospitals • Disaster Planners Transit Agencies/Authorities • Operations Managers • Security Managers Bridge, Tunnel, or Toll Authorities • Operations Managers • Security Managers Stadium Authorities • Operations Managers • Security Managers Metropolitan Planning Organization/ Council of Governments • Transportation Planning Managers • Emergency/Disaster Planners Private Freight Organizations* • Trucking or Rail Industry Representatives Mayor’s/Governor’s Offices and Offices of Homeland Security • Emergency Coordinators • Homeland Security Officer • Public Information Officers Local Media (Optional) • Trusted Representative Federal Level Federal Bureau of Investigation (FBI) • Field Office WMD**/JTTF** Coordinator Federal Emergency Management Agency (FEMA) • State Emergency Coordinator Federal Highway Administration • Division Administrator Federal Transit Administration (FTA) • Regional Administrator Federal Aviation Administration (FAA) • Regional Emergency Transportation Coordinators Research and Special Projects Administration (RSPA) • Regional HAZMAT Safety Assistance Team Leader Federal Railroad Administration (FRA) • Regional Representative National Guard • Civil Support Team Leader Coast Guard • WMD** Coordinator *Sources include MPO freight councils or state trucking and rail associations ** WMD – Weapons of Mass Destruction ***JTTF – Joint Terrorism Task Force

Guidelines for Transportation Emergency Training Exercises 149 Exercise Scenario The exercise scenario is a narrative statement that details background information on a hypothetical emergency situation on which an exercise is based. Factors to include in an exercise scenario are: 1. A hypothetical emergency event 2. The notification process that informs officials of the event 3. Advanced warning, if any 4. Time of event occurrence 5. Geographical information 6. Nature and scope of the event, including exposures to threats 7. Immediate response actions taken 8. Initial damage assessment facts 9. Weather condition Exercise Scenario: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Name/Title: _________________________________________________ Date: ________________________________

Guidelines for Transportation Emergency Training Exercises 150 Sample Scenarios Feature Scenario 1: Port DirtyNuclear Explosion Scenario 2: Highway Collapse/Chlorine Gas Leak Weapon Dirty nuclear bomb, explosives Explosives, chlorine gas First target Ship/port Highway overpass Second target Highway overpass Highway rail overpass, train carrying hazardous materials Time of year Summer, July 4 Summer Time of day Morning rush hour Evening rush hour Special features Holiday travel Outdoor festival near second incident scene Modes effected Freight (port operations), highway, and transit Freight (rail operations), highway, and transit Major issues Radiation preparedness, evacuation, mass hysteria, transportation gridlock, multijurisdictional cooperation Chemical preparedness, evacuation or sheltering for special event, transportation gridlock, multijurisdictional cooperation

Guidelines for Transportation Emergency Training Exercises 151 Exercise Objectives Objectives for an exercise should be clear, specific, and realistic, yet challenging, result-oriented and measurable. In the left column below, list the provisions, procedures, and so forth of the transportation agency’s emergency operations plan that will be tested during the exercise. These are the exercise objectives. In the right column below, specify the pages, annexes, appendixes, tabs, and so forth in the transportation emergency operations plan that reference the provisions and procedures being tested. List of Objectives: Reference: 1. To Test: _________________________________________________ 1 _______________________________ 2. To Test: _________________________________________________ 2 _______________________________ 3. To Test: _________________________________________________ 3 _______________________________ 4. To Test: _________________________________________________ 4 _______________________________ 5. To Test: _________________________________________________ 5 _______________________________ 6. To Test: _________________________________________________ 6 _______________________________ 7. To Test: _________________________________________________ 7 _______________________________ 8. To Test: _________________________________________________ 8 _______________________________ 9. To Test: _________________________________________________ 9 _______________________________ 10. To Test: _________________________________________________ 10 _______________________________ 11. To Test: _________________________________________________ 11 _______________________________ 12. To Test: _________________________________________________ 12 _______________________________ 13. To Test: _________________________________________________ 13 _______________________________ 14. To Test: _________________________________________________ 14 _______________________________ 15. To Test: _________________________________________________ 15 _______________________________ 16. To Test: _________________________________________________ 16 _______________________________ 17. To Test: _________________________________________________ 17 _______________________________ 18. To Test: _________________________________________________ 18 _______________________________ Name/Title: _________________________________________________ Date: ________________________________

Guidelines for Transportation Emergency Training Exercises 152 Exercise Evaluation Criteria The exercise evaluation must address each objective written for the exercise. List and provide comments for each exercise objective below. In your comments, answer the following questions: 1. Was the objective achieved? 2. If yes, what were the results? 3. If no, what changes or actions are required to achieve the objective? Exercise Objective: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Exercise Objective: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Exercise Objective: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Exercise Objective: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Exercise Objective: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Comments: ______________________________________________________________________________ Name/Title: ______________________________________________ Date: ________________________

Guidelines for Transportation Emergency Training Exercises 153 Master Sequence of Events List List the major events that constitute the significant happenings within an exercise. 1 ____________________________________________________________________________________________ 2 ____________________________________________________________________________________________ 3 ____________________________________________________________________________________________ 4 ____________________________________________________________________________________________ 5 ____________________________________________________________________________________________ 6 ____________________________________________________________________________________________ 7 ____________________________________________________________________________________________ 8 ____________________________________________________________________________________________ 9 ____________________________________________________________________________________________ 10 ____________________________________________________________________________________________ 11 ____________________________________________________________________________________________ 12 ____________________________________________________________________________________________ 13 ____________________________________________________________________________________________ 14 ____________________________________________________________________________________________ 15 ____________________________________________________________________________________________ 16 ____________________________________________________________________________________________ 17 ____________________________________________________________________________________________ 18 ____________________________________________________________________________________________ 19 ____________________________________________________________________________________________ 20 ____________________________________________________________________________________________ 21 ____________________________________________________________________________________________ 22 ____________________________________________________________________________________________ Name/Title: _________________________________________________ Date: _______________________________

Guidelines for Transportation Emergency Training Exercises 154 Exercise Messages In all exercises from tabletops to full-scale exercises, messages need to flow in an order that involves all participating agencies. Using a chart similar to this allows you to orchestrate the event and involve varied participants. Below the flow chart is a sample message form that can be used or modified to suit your purposes. Sample Message Flow Chart Check the times when messages are scheduled for delivery to each organization. Participating Agency/Organization (modifiable for your exercise) Exercise Start Fire EMS Transportation Agency EOC Facility CEO School 10:00 ✔ ✔ 10:03 ✔ 10:06 ✔ ✔ 10:09 ✔ ✔ ✔ 10:12 ✔ ✔ ✔ 10:15 ✔ ✔ ✔ etc. EMERGENCY EXERCISE < MESSAGE > TO: METHOD FROM: NO: TIME: CONTENT: ACTION TAKEN:

Guidelines for Transportation Emergency Training Exercises 155 Exercise Participant Roster List the name of each agency or individual who actively participated in the exercise. 1 __________________________________________ 21 _____________________________________________ 2 __________________________________________ 22 _____________________________________________ 3 __________________________________________ 23 _____________________________________________ 4 __________________________________________ 24 _____________________________________________ 5 __________________________________________ 25 _____________________________________________ 6 __________________________________________ 26 _____________________________________________ 7 __________________________________________ 27 _____________________________________________ 8 __________________________________________ 28 _____________________________________________ 9 __________________________________________ 29 _____________________________________________ 10 __________________________________________ 30 _____________________________________________ 11 __________________________________________ 31 _____________________________________________ 12 __________________________________________ 32 _____________________________________________ 13 __________________________________________ 33 _____________________________________________ 14 __________________________________________ 34 _____________________________________________ 15 __________________________________________ 35 _____________________________________________ 16 __________________________________________ 36 _____________________________________________ 17 __________________________________________ 37 _____________________________________________ 18 __________________________________________ 38 _____________________________________________ 19 __________________________________________ 39 _____________________________________________ 20 __________________________________________ 40 _____________________________________________ Name/Title: _________________________________________________ Date: ________________________________

Exercise After Action Report COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 Problem identified or observed Actions to resolve the problem Responsible Party Deadline 1. 2. 3. 4. 5. 6. 7. 8. INSTRUCTIONS: 1) In Column 1, based upon the written exercise objectives, describe the problem identified during the exercise. 2) In Column 2, describe the actions planned to correct the problem discovered during the exercise. 3) In Column 3, specify the agency or person assigned responsibility for initiating corrective actions. 4) In Column 4, specify the deadline for completing corrective action. Name/Title: Date:

Guidelines for Transportation Emergency Training Exercises 157 Exercise Critique Summarize below, in narrative form, the responses of exercise participants to the following questions: 1. How do you rate the overall effectiveness of the exercise on a scale of 1 to 10, with 10 being the best rating? 2. How effectively did the exercise simulate the emergency environment expected for the hazards involved in the exercise? 3. Did the problems presented in the exercise adequately test the readiness and capability of the local emergency opera- tions plan? 4. What simulated emergency problems should be revised or deleted? 5. What simulated emergency problems should be added for the next exercise? 6. What are the significant accomplishments of this exercise? 7. What other comments or criticisms do you have? Critique Summary: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Name/Title: _________________________________________________ Date: ________________________________