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Guidelines for Transportation Emergency Training Exercises TABLE 7 TYPICAL PROJECT MANAGEMENT TIMELINE Time Tabletop Exercise Activity Before and After Exercise (E) Day Establish Date of Tabletop E120 days Develop Tabletop Concept, Select Date of Initial E120 days Planning Conference Prepare and Mail Initial Planning Conference Read- E110 days Ahead Packet Prepare Initial Planning Conference Brief E93 days Conduct Initial Planning Conference E90 days Prepare and Approve Initial Planning Conference E83 days Prepare and Print Draft Situation Manual E52 days Review Materials for Final Planning Conference E50 days Conduct Final Planning Conference E45 days Prepare and Approve Final Planning Conference E38 days Finalize Situation Manual E15 days Finalize Multimedia Presentations (Coordinated with E7 days Situation Manual) Set Up Facility and Review Presentation E1 day Conduct Tabletop E day Collect and Analyze Data (Participant, Observer, E+21 days Evaluator) Draft an After Action Report (Forward It for Participant E+28 days Review) Receive Participant Review Comments on After Action E+49 days Report Finalize After Action Report E+60 days Distribute Final Exercise Evaluation Report (EER) E+75 days Develop Improvement Plan E+105 days Implement Improvement Plan As needed designed to finalize exercise organization and staffing, scheduling documentation, control, evaluation, logistics, and administration. During this conference, the assembled representatives may also rehearse the discussion-based exercise to ensure that the personnel responsible for managing the exercise are comfortable with their roles. DESIGN AND DEVELOPMENT Several key elements must be developed by the exercise planning leader, the exercise planning team, any consultants, and any members of ad hoc committees established with local responders who will participate in the exercise. The key elements that will guide the exercise and enable the creation of the materials are the following: Exercise Scope: Identifies the specific functions to be demonstrated during the exercise and establishes the extent of organization and personnel participation. Tabletop Participant List: Identifies who will be participating in the exercise. At the tabletop, attendees exercises typically will typically have one of three roles: include players, observers, and Players: Respond to the situation presented using expert knowledge of response procedures facilitators. in place in their community or agency and insights derived from training. Players will be seated 35