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Guidelines for Transportation Emergency Training Exercises Badges; Name tents and table tents; Invitation packages; Rules of conduct signs; Sign-in sheets; and Participant feedback forms. The G&T Secure Portal contains sample room layouts, invitation packages, sign-in sheets, and partici- pant feedback forms. HSEEP Volume IV describes these materials and is available at http://www.ojp. usdoj.gov/odp/docs/HSEEPv4.pdf. MEDIA POLICY Members of the media can support the transportation progressive exercise program. Not only can they inform the public that an exercise is taking place, but they can also make the public aware that the trans- Transportation portation agencies and public safety community are preparing for disasters and terrorism. agencies, perhaps more than their Most experienced exercise planners in the transportation community recommend close coordination partners in public with the media. Many agencies even include media representatives as participants in tabletop exer- safety and cises, since their activities and perspectives will help ensure that transportation service changes and emergency delays are broadcasted in a timely and accurate manner and that, in the event of a major incident on management the transportation system, the emergency response and investigation are broadcasted. Media partic- agencies, have a ipation builds trust and understanding and provides additional working contacts. In addition, members long history of of the media may learn more about what is involved in responding to an emergency in the transporta- including media tion environment. representatives in tabletop exercises. Of course, if the media participates, an agreement needs to be established with the participating media representatives that they are there as participants and are not to report on the specific event. The exer- cise planning team should discuss possible media involvement with all participating agencies and deter- mine if any elements of the tabletop are considered too sensitive for media involvement. If so, certain restrictions can be placed on media participation. Whether the media participates in the tabletop or not, the transportation agency should develop a writ- ten news release to be disseminated to media outlets. This release should inform the media and the public about the tabletop exercise. Additionally, the news release can be distributed to VIPs and other observers as further evidence of the transportation agency's commitment to its exercise program. The news release may include the following information: Introduction to exercise, Identification of the sponsoring transportation agency, Brief overview of the transportation agency's progressive exercise program, Exercise purpose and expected outcomes, Exercise scope and duration, General scenario information (e.g., location, goals, and objectives), and List of participating agencies. 38