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OCR for page 43
Guidelines for Transportation Emergency Training Exercises The exercise evaluation committee may Identify the evaluation organization; Staff and train the evaluation organization; Develop evaluator tools, such as evaluator modules; Set standards for rating performance; and Develop the exercise evaluation report. The administration and logistics committee may Set and manage exercise format and software; Maintain exercise document control; Develop and implement the VIP/observer control plan; Collect, document, and report expenditures; Schedule meeting and training facilities; Procure communications and simulation props and equipment; Identify and reserve hotel rooms and transportation for participants when required; Exercise planning Develop and implement event scene set-up and postevent cleanup; and timelines organize the activities Procure meals and water as required. necessary to complete the EXERCISE PLANNING TIMELINES exercise. Operations-based exercises require a much more detailed and organized planning process than discussion-based exercises in order to ensure a high-quality product. A timeline that identifies key plan- ning meeting dates, milestones, and critical tasks should be established by the exercise planning team. A sample timeline for a full-scale exercise appears in Table 8. EXERCISE PARTICIPANTS Operations-based exercises have the following types of participants: Players: Individuals who actively participate in an exercise role by performing their regular roles and functions in response to the situations presented. Controllers: Individuals who ensure that objectives are sufficiently met to permit a valid evaluation, that the level of activity is sufficient to keep players occupied and challenged, and that the progress of the exercise is in accordance with the scenario. Controllers provide key data to players and may prompt or initiate certain player actions to ensure exercise continuity. Controllers are the only non- players who will provide information or direction to the players. Chief Controller: The individual responsible for the preparation of the control staff instructions and for coordination and oversight of the exercise control group, lead controllers, and all indi- vidual controllers. 43

OCR for page 43
Guidelines for Transportation Emergency Training Exercises TABLE 8 FULL-SCALE EXERCISE ACTIVITY Time Full-Scale Exercise Activity Before and After Exercise (E) Day Develop Concept and Select Proposed Date of Full-Scale E365 days Exercise Coordinate Date of Initial Planning Conference E365 days Prepare and Mail Initial Planning Conference Read-Ahead E350 days Prepare Initial Planning Conference Brief E340 days Conduct Initial Planning Conference E330 days Distribute Concept and Objective Paper to Planning Team E320 days Distribute Draft Exercise Plan to Participants E240 days Review Plan and Material for Mid-Term Planning Conference E200 days Conduct Mid-Term Planning Conference E180 days Prepare and Approve Mid-Term Planning Conference Minutes E160 days Review Draft Master Scenario Events List, Control and Evaluation Plan, Exercise Timeline, and Support Requirement E120 days Status Disseminate Final Exercise Plan to Planning Team E90 days Make Final Preparations for Final Planning Conference E65 days Conduct Final Planning Conference E60 days Prepare and Approve Final Planning Conference Minutes E53 days Finalize Master Scenario Events List and Implementers E45 days Publish Final Review of Controller/Evaluator Handbook E30 days Publish Controller/Evaluator Handbook E25 days Finalize Pre-Exercise Briefings E7 days Conduct Pre-Exercise On-Site Activities E1 day Conduct Full-Scale Exercise E day Collect and Analyze Data (Participant, Observer, Evaluator) E+30 days Forward Draft After Action Report for Participant Review E+52 days Receive Participant Comments on After Action Report E+90 days Distribute Final After Action Report to Participants E+120 days Develop Improvement Plan E+150 days Implement Improvement Plan As needed Lead Controller: The individual designated to coordinate controller activities at a specific exer- cise location. Evaluators: Unbiased technical and functional experts tasked to document responder performance and the adequacy of facilities and equipment against established crisis and consequence man- agement plans and exercise objectives. An evaluator is assigned to one or more exercise functions or locations to document and evaluate individual, team, and organizational performance based on exercise objectives and performance criteria. Evaluators provide both positive and negative feed- back on how player performance supports the objectives. Evaluation has the aim of improving future efforts through recommendations arising from the exercise; its aim is not to judge. Chief Evaluator: The individual responsible for preparation of the evaluation plan, management of the overall evaluation or observation process, oversight of the evaluation team, and compila- tion of evaluation data for incorporation in an evaluation report. Lead Evaluator: The individual charged with supervising a group of evaluators at a given exer- cise site. 44