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24 Guide to Contracting ITS Projects START Step 7--Assess Package and Make Final Selections Use outsourc- ing Step 7 must be performed for all procurements. If you have not already done so, at this process (procure- point it is imperative to discuss procurement package selection with agency procurement ment package personnel. You may also want to include legal personnel to discuss intellectual property 6 or 7) STEP 1 rights, as well as contract terms and conditions of Step 8. INITIAL DECISIONS Use In the event that multiple procurement alternatives exist at the conclusion of Step 6, make the Other consulting services final selection of the preferred alternative cooperatively with your procurement staff. This deci- process being (procure- procured. sion must consider your agency policies and should possibly give preference to alternatives with ment Not package covered which your agency has had prior experience. 5) by this Model. However, prior experience should not be limited to your agency's experience STEP 2 WORK Yes with highway construction. You may very well be able to take advantage of the DISTRIBUTION Take advantage of Send expertise of information technology (IT) personnel that already exists either the expertise from individual projects your agency's IT within or outside your procurement department. This expertise can take the through department. form of technical expertise (e.g., hardware, software, and communications) or the Decision even IT procurement expertise. While coordination with IT staff is encouraged, Model. relinquishing authority for technology procurements (e.g., moving responsibil- No ity for procuring ITS-related hardware, software, and communications from the DOT to another state department responsible for IT) is not recommended. STEP 3 STEP 4 DEFINE PROJECT DETERMINE CATEGORY(IES) AGENCY CAPABILITY LEVEL STEP 5 SELECT APPLICABLE SYSTEMS ENGINEERING PROCESS(ES) & CANDIDATE PROCUREMENT PACKAGE(S) STEP 6 APPLY DIFFERENTIATORS Schedule Constraints STEP 7 PACKAGE ASSESSMENT AND FINAL SELECTIONS STEP 8 DEFINE CONTRACT SCOPE AND TERMS & CONDITIONS END