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Guide Organization
Many factors must be considered when you are tasked with identifying an appropriate pro-
curement process for an ITS acquisition. A Decision Model has been developed for this guide to
aid in this activity. The Decision Model is rooted in the relationship among the four dimensions
of procurement (work distribution, method of award, contract form, and contract type) along
with the systems and systems engineering concepts they support. This guide is organized based
on the Decision Model presented in Figure 1.
START
Use outsourcing
process
(procurement
Other services
package 6 or 7) Step 1 being procured.
Initial Not covered by
Use consulting Decisions this Model.
process
(procurement
package 5)
Step 2 Send individual
Yes projects through
Work
Distribution the Decision
Model.
No
Step 3 Step 4
Define Project Determine
Category(ies) Agency
Capability Level
Step 5
Select applicable
systems engineering
process(es) &
candidate procurement
package(s)
Step 6
Apply Differentiators
Schedule
Constraints
Step 7
Package
Assessment and
Final Selections
Step 8
Define Contract
Scope and Terms &
Conditions
END
Figure 1. Decision model.
3
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4 Guide to Contracting ITS Projects
The Decision Model includes eight steps that must be performed to complete the process of
defining the most appropriate procurement approach for your project:
· Step 1--Make Initial Decisions: Step 1 will aid you in making fundamental procurement
decisions that will ultimately affect the overall procurement strategy. These fundamental deci-
sions consider the possibility of outsourcing and the procurement of consultant services. This
step also directs you to skip to Step 7 of the Decision Model if either outsourcing or consult-
ant services are used.
· Step 2--Determine Work Distribution: Step 2 will help you determine whether the procure-
ment should be performed as a single contract or multiple contracts.
· Step 3--Define Project Category: Step 3 will help you categorize your project with respect to
complexity and risk. Understanding project complexity and risks is critical to determining an
appropriate procurement package.
· Step 4--Determine Agency Capability Level: Step 4 will assist you in assessing your agency's
resources and capabilities as well as the environment in which your project will be procured.
· Step 5--Select Applicable Systems Engineering Process and Candidate Procurement Pack-
age: Step 5 uses the results of Steps 3 and 4 to select applicable systems engineering processes
and candidate procurement packages.
· Step 6--Apply Differentiators: Step 6 applies differentiators to the candidate procurement
packages to help you reduce the number of procurement packages identified in Step 5.
· Step 7--Assess Package and Make Final Selection: This step suggests the involvement of
agency procurement personnel to assist in making the final selection of the most appropriate
procurement package.
· Step 8--Define Contract Scope and Terms and Conditions: The final step will assist you with
the selection of the necessary terms and conditions to be included in the contract.
Each step is explained in the corresponding section of the guide. The Decision Model graphic
is used throughout the guide to highlight your progress.
To emphasize pertinent information, tips, notes, key points, references, and innovative con-
cepts are highlighted throughout the guide. The following icons will be used to alert you to per-
tinent information.
The tip icon is used to alert the reader to lessons that guide authors and contributors have
learned through experience in the procurement of ITS.
The note icon is used to explain to the reader, in greater detail, concepts that are put forth
throughout the guide.
The key point icon is used to alert readers to points critical to the successful procurement of ITS.
The reference icon is used to inform readers of additional references that provide further
explanation of a specific topic discussed in the guide.
The innovative concept icon is used to alert readers to novel strategies and practices used to
procure ITS.
