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50 APPENDIX B Utah Department of Transportation Request for Qualifications NEW VISUALIZATION POOL MAY 2004 Summary Sheet 1. Project Number: Not applicable for visualization pool. 2. Location: Statewide. 3. Requested Services: Qualified consultants who can provide the department a medium for conveying conceptual infrastructure enhancements using advanced rendering programs to produce simple yet geometrically realistic representations. 4. Sources of Funding: Federal, state, and local. 5. Project Administrator: Marie Walton, Consultant Services Manager, Utah Department of Transportation, Consultant Services, Box 148490, 4501 South 2700 West, Salt Lake City, UT 84119-5998, Telephone: 801-965-4427, mariewalton@utah.gov 6. Project Management: Angelo Papastamas, Context Sensitive Solutions, Director, Utah Department of Transportation, 4501 South 2700 West--4th Floor, Box 148380, Salt Lake City, UT 84114- 8380, Telephone: 801-965-4561, apapastamos@utah.gov, will be the contact person for the scope of work described in the Pool RFQ. 7. Advertisement Dates: Saturdays, May 1, 8, 15, 2004. 8. Statements (SOQs, Videos, CDs, DVDs) Due-Time: Tuesday, May 18, 2004 before 11:00 a.m. (more information on pp. 1415). Four copies of the Statement of Qualifications and, if applicable to your submittal, one Video, CD, or DVD copy shall be delivered to the Utah Department of Transportation, Office of Consultant Services, 4th Floor NE Corner, 4501 South 2700 West, Salt Lake City, Utah 84119-5998 no later than 11:00 a.m. on Tuesday, May 18, 2004. Statements of Qualifications will not be accepted after the 11:00 a.m. deadline. 9. Type of Statement (SOQ, Video, CD, or DVD) Required: In accordance with Utah Department of Transportation Guidelines for Preparing Visualization Statement of Qualifications. The Statement of Qualifications has a maximum page limit of 10 pages. There are not any restrictions for length regarding Video, CD, or DVD submittals for this Pool Period. However, this may change in the next General Engineering & Local Government Pool period depending on what we receive from this Pool Period. 10. Selection Review Team Meeting: Wednesday, June 23, 2004.

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51 Visualization Pool 11. Oral Interviews Date: Visualization Pool selection will be from Statements of Qualifications/Videos; however, interviews may be required prior to specific project selection should the Department determine it necessary. 12. Pre-Negotiation Meeting: N/A for Visualization Pool. 13. Project Specific Contract Information from the Selected Consultant Due: May vary from project to project; but all contract requirements will need to be sent directly to the UDOT Project Manager. 14. Negotiation Meeting: N/A for Visualization Pool. 15. Pool Period: July 1, 2004 to June 30, 2005. Visualization will become part of the General Engineering & Local Government Pool as a new Work Discipline beginning July 1, 2005. Submittal requirements may change in new Request for Qualifications. The Visualization Pool is held to the same Pool Project and Consultant Caps/Limits of the GE&LG Pool: Project Cap/Limit (cradle to grave) = $250,000 Consultant Accumulative Pool Period Cap/Limit UDOT Projects = $750,000 Consultant Accumulative Pool Period Cap/Limit Local Government Projects = $600,000. Consultant Pool Selection Schedule Date Action Monday, April 26, 2004 Advertisement of RFQ to Construction Group Monday, May 3, 2004 Posting of RFQ on UDOT Consultant Services website Saturday(s) May 1, 8, 15, 2004 Advertisement of RFQ in local Utah newspapers Tuesday, May 18, 2004 Statements of Qualifications are due Tuesday, June 8, 2004 UDOT Selection Review Team (Video, CD, DVD) Viewing Wednesday, June 23, 2004 UDOT Selection Review Team Meeting Wednesday, June 30, 2004 Consultant Pool Selection Wednesday, July 7, 2004 Posting of Pool Selection on UDOT Consultant Services website

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52 Table of Contents Summary Sheet Visual Pool Consultant Pool Selection Schedule Table of Contents Advertisement Introduction Required Key Personnel Qualifications Required Availability of Key Personnel Required Percentage of Work for Prime Consultant Required Completion and Acceptance Criteria Applicable Federal and State Regulations Debarment Certification Authorization to Begin Work Required Statement Contents Statement Evaluation Procedures Conditions of Proposal Disposition of Statements Ownership of Documents Financial Screening Pre-Award Audit Insurance Certificates Subscription to the UDOT Consultant Services Update Service Appendix A: Guidelines for Preparing Visualization Pool Statement of Qualifications Introduction Recommended Details and Evaluation Criteria Video/CD/DVD Format Requirements SOQ Format Requirements Appendix B: Proposed Visualization Key Personnel to Be Used on UDOT Projects Appendix C: Scope of Work/Pool Objectives and Tasks Advertisement NOTICE OF CONSULTANT SERVICES The Utah Department of Transportation is seeking the services of qualified Consultants to provide Visualization in upcoming statewide Transportation Projects. If you are interested in submitting a Statement of Qualifications, information on the Request for Qualifications and guidelines for preparing a Statement of Qualifications will be available Monday, May 3, 2004, and can be obtained from the Utah Department of Transportation website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Project Advertisements" or udot.utah.gov/index.php?m=c&tid=614. The deadline for submitting the Statement is 11:00 a.m. on Tuesday, May 18, 2004. The

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53 right is reserved by the Department to reject any and all Statements of Qualifications. The Utah Department of Transportation encourages prime consultants to use DBE/WBE's as sub- consultants where practicable. Dated this 1st day of May 2004 Utah Department of Transportation John R. Njord Executive Director Introduction See Appendix C which includes: Pool Objectives & Tasks Contract Requirements Department Furnished Items Required Key Personnel Qualifications The Consultant shall be responsible to ensure that all personnel proposed under this Request for Qualifications (RFQ) be qualified through training, experience, and appropriate certification for the tasks assigned and shall have a working knowledge of Department standard practices. The Consultant is expected to complete the form, Proposed Key Personnel to Be Used on UDOT Project (attached as Appendix B to this RFQ). Appendix B should state the certification and education levels of the individuals proposed for use on this contract including sub-consultants' personnel. The completed form must be included in statements but will not count as one of the allowed pages. Required Availability of Key Personnel When Consultants list personnel on Appendix B, Proposed Key Personnel to Be Used on UDOT Project Form, the Consultant is agreeing to make the personnel available to complete work on the contract at whatever level the project requires. Required Percentage of Work for Prime Consultant The Consultant must perform work valued at not less than 90% of the total work, excluding specialized services, with its own staff. Specialized services are those services or items that are not usually furnished by a consultant performing the particular type of service contained in this RFQ. Required Completion and Acceptance Criteria Progress payments will be made with a five-percent retainage (escrow) of the invoiced amount for work in progress. Final payment, including any retainage (escrow), shall be made after all of the work has been completed and the final estimate, project records, and documentation have been received and accepted by the Utah Department of Transportation as accurate and complete. Penalties may be assessed for failure to perform in a satisfactory manner.

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54 Applicable Federal and State Regulations The Consultant shall conform to all applicable state and federal regulations. It is the Consultant's responsibility to know the state and federal requirements and be proactive in making sure that they are followed in every step of each project. Debarment Certification Federal regulations require certification by prospective participants (including contractors, subcontractors, and principals) as to current history regarding debarment, eligibility, indictments, convictions, or civil judgments. The selected Consultant will be required to certify in accordance with contract Standard Terms and Conditions. Authorization to Begin Work Notice to proceed will be given by Consultant Services as soon as the contract is approved and signed by all parties and returned to Consultant Services. All Notice to Proceed notifications will be in writing from Consultant Services. Failure to follow these standards may jeopardize project funding, reimbursement to Consultants for work done prior to receiving the appropriate authorization to begin work, and may also result in a poor Consultant evaluation. Required Statement Contents The Statement from the Consultant should contain the information identified in the attached Utah Department of Transportation Guidelines for Preparing Visualization Pool Statement of Qualifications. Statement Evaluation Procedures The Statement shall be evaluated by a Department Selection Review Team in accordance with the criteria described in the Utah Department of Transportation Guidelines for Preparing Visualization Pool Statement of Qualifications. Conditions of Proposal All costs related to the preparation of the Statement and any related activities such as interviews, if applicable, are the sole responsibility of the Consultant. The Department assumes no liability for any costs incurred by Consultants throughout the entire selection process. Disposition of Statements Statements (SOQs, Videos, CDs, DVDs) become the property of the Utah Department of Transportation, are treated as privileged documents, and are disposed of according to Department policies, including the right to reject all statements. The statement of the successful Consultant shall be open to public inspection for a period of one year after award of the contract. Statements of Consultants who are not awarded contracts shall not be open to public inspection and will be destroyed once the contract is executed with another consultant.

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55 If the Consultant selected for the award has required in writing the nondisclosure of trade secrets and other proprietary data so identified, the Consultant Services Manager shall examine the request in the statement to determine its validity prior to award of the contract. If the parties do not agree as to the disclosure of data in the contract, the Consultant Services Manager shall inform the Consultant in writing what portion of the statement will be disclosed and that, unless the Consultant withdraws the statement, it will be disclosed. If the Consultant withdraws their Statement, the Consultant will not be awarded the contract. Ownership of Documents All Videos, CDs, DVDs, tracings, plans, manuscripts, specifications, data, maps, etc., prepared or obtained by the Consultant as a result of working on this contract, shall be delivered to and become the property of the Department. Failure to submit this material in a timely manner may jeopardize Consultant reimbursement, poor Consultant evaluation, or jeopardize future work with the department. Financial Screening The Department requires Consultants to be Financially Screened prior to performing work for UDOT. If a Consultant is selected and has not been financially screened and approved within two weeks after selection, the Consultant will be disqualified unless the delay is due to problems or delays by UDOT. The time it takes a Consultant to complete the Financial Screening process varies and therefore the Department encourages Consultants to submit their Financial Screening Application at the same time as their Statement of Qualifications or before. Consultants may obtain the Financial Screening Application from the UDOT website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Forms" or udot.utah.gov/index.php?m=c&tid=287. For questions, contact the Consultant Services Accountant at 801-965-4138 or the Project Administrator as noted on Page 2. A Consultant's Financial Screening status is effective for the period of one year from the time the Consultant is approved. Pre-Award Audit In the event that a proposing consultant has failed to pay UDOT monies due to the Department for over-payment on past projects, UDOT has the right to reject and/or disqualify the firm's statement of qualifications and associated materials. Disqualification will be based on the audit findings, determinations, and recommendations made by the Department's authorized agent. Insurance Certificates The Consultant is required to provide the Department with Certificates of Insurance referencing the project and naming the Utah Department of Transportation and the State of Utah as additional insureds. Failure to meet the department's insurance requirements may result in immediate action taken against the Consultant by the department and termination of the contract. Minimum insurance requirements are found on the website at http://www2.udot.utah.gov/index.php/m=c/tid=287.

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56 Subscription to the UDOT Consultant Services Update Service The Department recommends Consultants interested in proposing a Statement of Qualifications subscribe to the UDOT Consultant Services Update Service on the UDOT website udot.utah.gov under "Doing Business > E-Mailing Lists" or udot.utah.gov/index.php?m=c&tid=548&type=1&item=2048&d=full. If there are any changes affecting the Request for Qualifications, notice will be sent out via an e-mail through the update service. APPENDIX A Guidelines for Preparing Visualization Pool Statement of Qualifications Introduction These guidelines were developed to standardize the preparation of a Standard Statement of Qualifications (SOQ) by Consultants for Visualization Services on a project and/or Pool, if applicable. The purpose for these guidelines is to assure consistency in format and content in the SOQ prepared by Consultants and submitted to the Department. Preparing a SOQ instead of a detailed proposal reduces the time requirements for the Consultants and simplifies the review process for Department personnel. The Statement of Qualifications should contain the following information in the order listed with tabbed sections for easy reference: 1. Introductory Letter (Identify e-mail Visualization Pool contact within letter) 2. Project Team 3. Capability of the Consultant (2-D, 3-D, 4-D Graphics) 4. Appendix B. RECOMMENDED DETAILS AND EVALUATION CRITERIA 1. Introductory Letter--The introductory letter should be addressed to: Marie Walton Consultant Services Manager UDOT Consultant Services 4501 South 2700 West Salt Lake City, UT 84119 In one page, express your interest in the Pool Project, state qualifications to do the work, and recount any summary information on the project team or yourself that may be useful or informative to the Department. Include the e-mail address of the primary contact person for this consultant selection process in the introductory letter. No evaluation points are assigned to this section and the introductory letter will not count as one of the allowed pages.

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57 2. Project Team--The evaluation will consider how well the qualifications and experience of the members of the project team relate to the specific project. Project team flow charts including sub-consultants (see sample Project Organization Chart available on the UDOT website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Forms" or udot.utah.gov/index.php?m=c&tid=287 under Project Organization Chart and Related Experience Charts). Visualization qualifications and experience of key personnel on project team. Show on a spreadsheet a list of Visualization Projects (transportation or other) you have completed during the last five years. The heading of the spreadsheet should include the following (see sample Related Experience spreadsheet available on the UDOT website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Forms" or udot.utah.gov/index.php?m=c&tid=287 under Project Organization Chart and Related Experience Charts. Note: Columns may be combined in order to meet the font size and margin requirements. Name of Project Manager Year Type of Visualization Project Project Name Project Location Project Description Visualization Services Performed Client Reference Contact and Telephone Number A maximum of 40 points is available for this section. 3. Capability of the Consultant--The evaluation will consider the Consultants capability to perform Visualization work. Describe your capability to perform the work. Identify your ability to perform 2-D, 3-D, or 4-D graphics. Refer to the Essentials of Visualization found on the next two pages. If you are submitting 4-D qualifications please include a Video, CD, or DVD with your Statement of Qualifications. Describe any unique qualifications you have to perform this type of work. Describe internal quality and cost control procedures. A maximum of 60 points is available for this section. 4. Essentials of Visualization--The following definitions are provided for clarification purposes and to distinguish among various visualization components available. 2-D Graphics: Photo-simulations are simulations or images that are representative but may not be accurate. These are any static or 2-dimensional images that portray the spatial relationship of an object with three dimensions.

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58 Renderings or Artist's Conceptual Simulation--either hand-drawn or prepared using a computer image that is created by drawing or "painting in" proposed new elements on a photographic image or video frame called a "base image" to generate a near photographic image of a proposed transportation feature. Base images can be converted from photographs by using a scanner or image capture boards for video. This process does not use x, y, z coordinate locations or digitally merging composite images. Image Paint--a generic term used to characterize computer-based software (such as PhotoShop) that is used to create, modify, or edit digital images. Image editing has application in all 3-D image work and some application in frame-by-frame 4-D editing. Note: It is very important to understand that painted or edited images by themselves are not based on geometrically accurate elements and that the resulting images may not truly reflect the actual final outcome of the transportation feature it portrays. The quality and level of realism achieved depends on the artistic skill of the artist and the quality of the base image used. 3-D Graphics: 3-D photo-simulations are simulations based on a photographic montage and 3-dimensional modeling of geographic elevation information with other associated pertinent information that is representative and accurate. Composite Image Simulation--merging two or more images that have the same viewing station/location defined by x, y, z coordinates and perspective parameters. Composite static images most frequently involve merging photographic or video base images for which the camera location and settings are known and/or calculated. These are then merged or overlaid with a 3-D computer image that has been generated using the real world location and settings for the virtual camera (computer camera). In this process, the background image must be taken so that the geographic location parameter, the viewpoint, the camera settings, and the actual size of some of the objects in the image are known. This is very important in that when changes are introduced (proposed transportation features) they can be matched to provide geometrically and dimensionally accurate images. A 3-D computer model is used to generate a perspective using the same coordinate camera location and camera settings as those of the original background or base image. These two images are then overlaid using control points to create the final composite image. This method provides the most visually correct, accurate, and defensible representation possible. With proficiency and care, the range of error is generally less than two percent. (Several other steps are also involved such as material definitions and material rendering to complete the final composite image.) 4-D Graphics: Urban simulations, animated simulations, and real-time simulations are simulations based on motion and/or real-time movement within a virtual model. Animated 4-D incorporates a wide range of dynamic imagery in a series of 3-D images that are sequentially related in space and time. The time reference is defined as the fourth dimension. Urban Simulation or "Real-Time" Simulated Graphics--the ability of a computer system to generate, display, and update images in a continuous rendering mode. Real-time provides complete movement within the virtual model without pre-selecting a specified path. Rendering occurs simultaneously as movement is performed.

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59 4-D applications include: Video: the unedited recording of existing site conditions using a video camera. Simulated Phase Change: the process of illustrating that occurs from an existing base image condition to the proposed composite image condition from the same viewpoint and saved as a video sequence. Animation: sequence of composite images that when played at specific speeds will produce the illusion of motion. Urban Simulation or "Real-Time" Technology: an innovative tool for interactive urban/transportation planning, consensus building, public education, and conflict resolution. Real-time simulation includes adaptable database management systems and an optimized desk top PC and web-enabled system configuration, all seamlessly integrated under a universal fourth dimension of time. Besides the common real-time 3-D interactive capabilities, real time provides the ability to control the fourth dimension of time and to integrate time-based intelligence with existing information databases, such as GIS and other IT systems. Real-time applications are an ideal solution for visualizing dynamic transportation operations that are complex within changing environments. Additionally, real-time applications are extensible with the ability to associate information from databases (such as GIS and Oracle) with the 3-D graphic entities located within the visual database. This enables the user to identify and query an associated database for object attributes via "3-D object picking." URLs and web-enabled applications can also be easily embedded with the 3-D graphic entities. This makes an effective decision support and knowledge management tool to serve the various needs of this undertaking. 5. Appendix B--The Consultant is expected to complete the form, Proposed Visualization Key Personnel to Be Used on UDOT Project (attached as Appendix B to this RFQ). Appendix B should state the certification and education levels of the individuals proposed for use on this contract including sub-consultants' personnel. The completed form must be included in SOQ but will not count as one of the allowed pages. When Consultants list personnel on Appendix B, Proposed Key Personnel to Be Used on UDOT Project Form, the Consultant is agreeing to make the personnel available to complete work on the contract at whatever level the project requires. The Department reserves the right to create qualification/ability level categories (2-D, 3-D, and 4-D) depending on the variation of submittals by the Consultants. The overall Consultant Statement of Qualification Score will determine what Visualization Project Work Level the Department determines the Consultant qualified to do. Note: This is a new focus area for the Department and therefore changes to the selection process and submittal requirements may vary next Pool Period. Visualization may also become a Work Discipline in the next General Engineering and Local Government Pool. Please make sure that you are a "Subscriber" to Consultant Services electronic notifications. You may do so at the following site: http://listserv.dot.state.ut.us/scripts/lyris.pl?join=consultantservicesupdates.

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60 Video, CD, or DVD Requirements 1. Video/CDs/DVDs Copies Submit 1 copy (for Selection Team to view together). One of these media tools is required for those firms representing Level 4-D graphic experience in your Statement of Qualifications. Please identify media tool submittals with the firm name, a contact, and appropriate contact information. SOQ Format Requirements It is very important that submittals be clear, concise, and in the recommended format so they may be evaluated in an objective manner by the Department's Selection Review Team. 1. SOQ Copies--Submit 4 copies (number sequentially from one to four on the upper right-hand corner of the cover). Also note in the upper right corner if you are submitting 4-D qualifications and what media tool you are submitting (Video, CD, or DVD). 2. Color Is Allowed. 3. 81/2" x 11" or 11" x 17" Page Sizes --(refer to No. 11 of SOQ Format Requirements for further details.) 4. One (1") Margins--(exceptions: Consultant Name/Logo and Page Headers/Footers may be within margin). 5. Size 10 Font--(size 10 or greater font everywhere in SOQ including graphics, unless the graphics are a duplication from another source and the source is referenced). 6. Related Experience Chart and Project Organization Chart Are Required. (the sample charts, Project Organization Chart, and Related Experience Charts are available on the UDOT website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Forms" or udot.utah.gov/index.php?m=c&tid=287.) 7. Bind SOQ on Left Side. 8. Tabbed Sections --(limit information on tabs to Section Identification, Project Number, Project Description, Consultant Name/Logo, and/or un-enhanced photographs). 9. Front and Back Cover Pages Are Allowed --(information on cover pages is not restricted. Cover pages will not count towards the page maximum). 10. Appendix B Is Required--(Appendix B will not count toward the page maximum). Note: A maximum total of 100 points is available for the Visualization Statement of Qualifications and/or Video, CD, DVD (4-D submittals only). A one-point penalty will be assessed by Consultant Services for each applicable violation of the above (#1 through #10) format requirements for a maximum 11-point penalty per SOQ/Video. 11. 10-Page Maximum--(Statement of Qualifications has a maximum page limit of 10 pages). Note: A page is defined as a single-sided 8.5" x 11" or 11" x 17" sheet that contains text, pictures, tables, graphs, charts, plan sheets, or any other graphics. There is a limit of up to three 11" x 17" sheets that may be used in conjunction with pictures, graphs, charts, plans, or any other graphics. The Introductory Letter, Appendix B, and Cover Pages will not count toward the page maximum. Any SOQ that exceeds the 10-page maximum will not be distributed to the Selection Review Team.

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61 This Form Revised in May 2004 For Visualization Pool APPENDIX B Proposed Visualization Key Personnel to Be Used on Upcoming UDOT Projects Name* Firm Title Certification Utah Other State Education Name (Within Category/Level License/ License/ Level firm Certification Certification and/or No. No. proposed on project) *Include all key personnel who are proposed to work on UDOT project including sub-consultants. Add additional pages if needed. The form and an example of the completed form along with further descriptions of the column headings are available on the UDOT website udot.utah.gov under "Inside UDOT > Internal Groups and Divisions > Project Development > Consultant Services > Forms" or udot.utah.gov/index.php?m=c&tid=287. APPENDIX C Scope of Work/Pool Objectives and Tasks The scope of services for visualization may be advertised for a specific project, in which case the deliverables may be described in detail, or for statewide use on any project that requires an element of visualization. In the latter case, the scope of services must include all components and levels of visualization. Statements of Qualification in this case must indicate the consultant firm's capabilities and experience with visualization applications and programs. The consultant should indicate the dimensions (2-D, 3-D, 4-D) to which their firm can accommodate and submit the appropriate Statement of Qualifications and Video, CD, or DVD submittal requirements. The Department seeks qualified consultants to perform visualization for projects on a statewide basis. Visualizations may include two-dimensional (2-D) photo-simulations such as photographic renderings based on artistic interpretation, three-dimensional (3-D) photo montage-simulations based on existing and proposed digital terrain modeling, four-dimensional (4-D) urban/animated/real-time simulations based on motion within a virtual model, or other project related information. Deliverables may include hard copy color prints for inclusion in reports and newsletters, large format color prints of various dimensions for displaying at public information meetings, digital images for progressing design development and/or inclusion in electronic presentation slides for public information meetings, or inclusion to the Department's website on subject projects. All project videos, images, digital files, and deliverables will become the property of the Department. End of report.