National Academies Press: OpenBook

Information Technology for Efficient Project Delivery (2008)

Chapter: Chapter Five - Information Technology for Procurement

« Previous: Chapter Four - Information Technology for Design
Page 20
Suggested Citation:"Chapter Five - Information Technology for Procurement." National Academies of Sciences, Engineering, and Medicine. 2008. Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press. doi: 10.17226/14213.
×
Page 20
Page 21
Suggested Citation:"Chapter Five - Information Technology for Procurement." National Academies of Sciences, Engineering, and Medicine. 2008. Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press. doi: 10.17226/14213.
×
Page 21

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

21 FUNCTIONAL AREA DEFINITION The procurement functional area is responsible for advertising and awarding the construction contracts to outside construction contractors, including all documents and processes required by applicable statutory regulations. PROCUREMENT FUNCTION DELIVERABLES Responses to the survey questionnaire revealed the deliver- able types or datasets shown in Table 8 as being received, processed, or sent through the procurement functional area. Responses are indicated by two numbers: response count followed by percentage of total responses for the functional area. ADVANCED PROCESSES FDOT performs the following best practice in the procure- ment functional area: • Internally: A secured CD is created containing elec- tronic final plans that is authenticated using the Profes- sional’s Electronic Data Delivery System (PEDDS) application. The CD is authenticated to contain the final versioning of all drawings and is then reviewed for QA and project compliance. • Externally: The FDOT Contracts Administration Office adds a proposal form to the Plans & Specs version of the CD and makes copies for delivery to external contrac- tors that bid on the project. • Life cycle: The CD-ROM is utilized to collect agency data through all stages of the project. See O&M func- tional area in chapter six. Case Study: FDOT • Work-Flow Process Diagram. Figure 10 shows a data work-flow diagram for a procurement functional area. • Software Applications Utilized. Table 9 displays the software applications and data formats extracted from the IDEF0 diagram for the FDOT procurement func- tional area. • Hardware and Networks. Linux and Microsoft Win- dows Servers are utilized. • Challenges and Process Adjustments. The FDOT reported the following barrier and challenge to advanced processes implementation: – To deliver electronic drawings (CAD) to contrac- tors, legislative action was required for acceptance of digital signatures to replace physical engineer’s stamps on paper drawings (approval of professional engineer). CHAPTER FIVE INFORMATION TECHNOLOGY FOR PROCUREMENT Da ta Ty pe Receive Process/Generate Send Bi ddi ng Do cu ment s 13–52% 20–80% 12–48% Su rv ey 10–40% 8–32% 6–24% Dr aw in gs 11–44% 14–56% 8–32% Su ppl ementa l Sp ec s 17–68% 18–72% 15–60% Pa y It em Qu an ti ti es 16–64% 18–72% 15–60% Bi d Re su lt s/ Ta bs 15–60% 21–84% 18–72% Ot he r Da ta : Pr of e ssi on al Se rv ic es Pr oc ur ement 1–4% 1–4% 1–4% In vi ta ti on to Bi d 1–4% 2–8% Co nt ra ct Fu nd in g 1–4% 1–4% Co nt ra ct or Bi d 1–4% 1–4% A ddend um s 1–4% 1–4% 1–4% Bi d Sp ec ific at io ns 1–4% 1–4% Pr od uc t/ Pr oc e ss Qu a lit y 1–4% TABLE 8 DATA RECEIVED, PROCESSED/GENERATED, SENT FROM DOT PROCUREMENT FUNCTIONAL AREAS

FIGURE 10 FDOT data work-flow diagram for procurement functional area. Application Software Application—Vendor Data File Formats Project Compliance PEDDS—FDOT Proprietary/Open Project Compliance Indexer Proprietary/Open Project Compliance Journaler Proprietary/Open TABLE 9 SOFTWARE APPLICATIONS AND DATA FORMATS USED BY FDOT PROCUREMENT FUNCTIONAL AREA 22

Next: Chapter Six - Information Technology for Construction »
Information Technology for Efficient Project Delivery Get This Book
×
MyNAP members save 10% online.
Login or Register to save!
Download Free PDF

TRB's National Cooperative Highway Research Program (NCHRP) Synthesis 385: Information Technology for Efficient Project Delivery explores "best practices" for the seamless sharing of information throughout all phases of the project delivery process.

  1. ×

    Welcome to OpenBook!

    You're looking at OpenBook, NAP.edu's online reading room since 1999. Based on feedback from you, our users, we've made some improvements that make it easier than ever to read thousands of publications on our website.

    Do you want to take a quick tour of the OpenBook's features?

    No Thanks Take a Tour »
  2. ×

    Show this book's table of contents, where you can jump to any chapter by name.

    « Back Next »
  3. ×

    ...or use these buttons to go back to the previous chapter or skip to the next one.

    « Back Next »
  4. ×

    Jump up to the previous page or down to the next one. Also, you can type in a page number and press Enter to go directly to that page in the book.

    « Back Next »
  5. ×

    To search the entire text of this book, type in your search term here and press Enter.

    « Back Next »
  6. ×

    Share a link to this book page on your preferred social network or via email.

    « Back Next »
  7. ×

    View our suggested citation for this chapter.

    « Back Next »
  8. ×

    Ready to take your reading offline? Click here to buy this book in print or download it as a free PDF, if available.

    « Back Next »
Stay Connected!