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Rights & Permissions Free PDF Access Sign in to download PDF book and chapters Free Resources Display this book on your site! Related Titles NCHRP Synthesis 400: New Approaches to Ecological Surveys Strategic Highway Research: Saving Lives, Reducing Congestion, Improving Quality of Life -- Special Report 260 Other Related Titles NCHRP Synthesis 385: Information Technology for Efficient Project Delivery (2009) National Cooperative Highway Research Program Synthesis Program (NCHRPSYN) Citation Manager Export the bibliographic data for this book in your chosen format Web Search Builder Use this book's key terms to search within this book, across our collection, or across the Web. Skim This Chapter Skim this chapter and use this chapter's key terms to search within this book. Reference Finder Paste in your own text to find books that relate to your topic. Citation Manager Hannon, John J, Sulbaran, Tulio, Transportation Research Board. "Advanced Processes." NCHRP Synthesis 385: Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press, 2009. Please select a format: Page 20   E-mail Share on facebook Facebook Share on delicious Delicious Share on stumbleupon Stumble Share on twitter Twitter More Sharing ServicesMore Page 20 Front Matter (R1-R9) Summary (1-3) Chapter One - Introduction (4-8) Chapter Two - Data Collection and Criteria for Identification of Advanced Processes (9-11) Advanced Processes (12-15) Advanced Processes (16-19) Advanced Processes (20-21) Advanced Processes (22-24) Advanced Processes (25-27) Gaps and Solutions (28-35) Chapter Nine - Conclusions and Suggestions for Further Research (36-38) References (39-39) Glossary of Terms, Abbreviations, and Acronyms (40-40) Annotated Bibliography (41-57) Appendix A - Survey Questionnaire (58-63) Appendix B - Results of Survey Questionnaire (64-71) Appendix C - Case Study Interview Form (72-73) Abbreviations used without definitions in TRB publications (74-74)

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21 CHAPTER FIVE INFORMATION TECHNOLOGY FOR PROCUREMENT FUNCTIONAL AREA DEFINITION · Externally: The FDOT Contracts Administration Office adds a proposal form to the Plans & Specs version of the The procurement functional area is responsible for advertising CD and makes copies for delivery to external contrac- and awarding the construction contracts to outside construction tors that bid on the project. contractors, including all documents and processes required · Life cycle: The CD-ROM is utilized to collect agency by applicable statutory regulations. data through all stages of the project. See O&M func- tional area in chapter six. PROCUREMENT FUNCTION DELIVERABLES Case Study: FDOT Responses to the survey questionnaire revealed the deliver- able types or datasets shown in Table 8 as being received, · Work-Flow Process Diagram. Figure 10 shows a processed, or sent through the procurement functional area. data work-flow diagram for a procurement functional Responses are indicated by two numbers: response count area. followed by percentage of total responses for the functional · Software Applications Utilized. Table 9 displays the area. software applications and data formats extracted from the IDEF0 diagram for the FDOT procurement func- ADVANCED PROCESSES tional area. · Hardware and Networks. Linux and Microsoft Win- FDOT performs the following best practice in the procure- dows Servers are utilized. ment functional area: · Challenges and Process Adjustments. The FDOT reported the following barrier and challenge to advanced processes · Internally: A secured CD is created containing elec- implementation: tronic final plans that is authenticated using the Profes- ­ To deliver electronic drawings (CAD) to contrac- sional's Electronic Data Delivery System (PEDDS) tors, legislative action was required for acceptance application. The CD is authenticated to contain the final of digital signatures to replace physical engineer's versioning of all drawings and is then reviewed for QA stamps on paper drawings (approval of professional and project compliance. engineer). TABLE 8 DATA RECEIVED, PROCESSED/GENERATED, SENT FROM DOT PROCUREMENT FUNCTIONAL AREAS Data Type Receive Process/Generate Send Bidding Documents 13­52% 20­80% 12­48% Survey 10­40% 8­32% 6­24% Drawings 11­44% 14­56% 8­32% Supplemental Specs 17­68% 18­72% 15­60% Pay Item Quantities 16­64% 18­72% 15­60% Bid Results/Tabs 15­60% 21­84% 18­72% Other Data: Professional Services Procurement 1­4% 1­4% 1­4% Invitation to Bid 1­4% 2­8% Contract Funding 1­4% 1­4% Contractor Bid 1­4% 1­4% Addendums 1­4% 1­4% 1­4% Bid Specifications 1­4% 1­4% Product/Process Quality 1­4%

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22 FIGURE 10 FDOT data work-flow diagram for procurement functional area. TABLE 9 SOFTWARE APPLICATIONS AND DATA FORMATS USED BY FDOT PROCUREMENT FUNCTIONAL AREA Application Software Application--Vendor Data File Formats Project Compliance PEDDS--FDOT Proprietary/Open Project Compliance Indexer Proprietary/Open Project Compliance Journaler Proprietary/Open