National Academies Press: OpenBook

Information Technology for Efficient Project Delivery (2008)

Chapter: Chapter Seven - Information Technology for Operations and Maintenance

« Previous: Chapter Six - Information Technology for Construction
Page 25
Suggested Citation:"Chapter Seven - Information Technology for Operations and Maintenance." National Academies of Sciences, Engineering, and Medicine. 2008. Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press. doi: 10.17226/14213.
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Page 25
Page 26
Suggested Citation:"Chapter Seven - Information Technology for Operations and Maintenance." National Academies of Sciences, Engineering, and Medicine. 2008. Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press. doi: 10.17226/14213.
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Page 26
Page 27
Suggested Citation:"Chapter Seven - Information Technology for Operations and Maintenance." National Academies of Sciences, Engineering, and Medicine. 2008. Information Technology for Efficient Project Delivery. Washington, DC: The National Academies Press. doi: 10.17226/14213.
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Page 27

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26 FUNCTIONAL AREA DEFINITION The O&M functional area is responsible for the manage- ment of the built facility after the construction contractor achieves substantial completion of the project. These duties would include maintaining safe readability, signage, strip- ing, and repair. OPERATIONS AND MAINTENANCE FUNCTION DELIVERABLES Responses to the survey questionnaire revealed the deliver- able types or datasets shown in Table 12 as being received, processed, or sent through the procurement functional area. Responses are indicated by two numbers: response count followed by percentage of total responses for the functional area. ADVANCED PROCESSES An advanced process performed in the O&M functional area by the KYTC includes: • Internally: XML is utilized whenever possible for export and import of data between software applications. CHAPTER SEVEN INFORMATION TECHNOLOGY FOR OPERATIONS AND MAINTENANCE Data Type Receive Process/Generate Send Final Survey 10–45% 6–27% 4–18% As-Built Quantities 11–50% 7–32% 8–36% As-Built Drawings 9–41% 7–32% 7–32% Pay Requests 6–27% 7–32% 6–27% EEO Compliance 4–18% 4–18% 4–18% SWP3 Documentation 4–18% 4–18% 3–14% Certified Payroll 4–18% 3–14% 3–14% Contract/Bid Docs 10–45% 6–27% 5–23% Claims 10–45% 7–32% 6–27% Other Data: Contract Completion Acceptance 1–4% Local Agency Payment System 1–4% 2–8% 1–4% Traffic Flow Data 1–4% 1–4% 1–4% Construction Submittals 1–4% 1–4% 1–4% Underground Feature Inventory 1–4% Contract Awards 1–4% Maintenance Activity Reporting 1–4% 1–4% 1–4% Video Data 1–4% 1–4% 1–4% Pavement Condition Survey 1–4% Safety, Signal, Sign 1–4% 1–4% 1–4% Incident 1–4% 1–4% 1–4% Integrated Maintenance Management System 1–4% Bridge and Sign Structure 1–4% 1–4% 1–4% Construction Information 1–4% 1–4% 1–4% Bridge Level of Service 1–4% Road Weather Information 1–4% 1–4% 1–4% Maintenance Program Level Action Plan 1–4% TABLE 12 DATA RECEIVED, PROCESSED/GENERATED, SENT FROM DOT OPERATIONS AND MAINTENANCE FUNCTIONAL AREAS

27 FIGURE 12 KYTC data work-flow diagram for operations and maintenance functional area.

28 Function Software Application—Vendor Data Format Develop Contracts Word—Microsoft Proprietary Develop Contracts Excel—Microsoft Proprietary Develop Contracts/Electrical Plans Microstation—Bentley Proprietary/Open Develop Contracts Transport—AASHTO Proprietary/Open Develop Contracts ProjectWise—AASHTO Proprietary/Open Develop Contracts Paint Shop Pro—Corel Proprietary Assess Conditions/Priorities Maintenance Word—Microsoft Proprietary Assess Conditions/Priorities Maintenance Excel—Microsoft Proprietary Assess Conditions/Priorities Maintenance Access—Microsoft Proprietary Assess Conditions/Priorities Maintenance Pontis—AASHTO Proprietary/Open Assess Conditions/Priorities Maintenance Oracle PMS—Agile Assets Proprietary/Open Traffic System Optimization CORSIM—McTrans/FHWA Proprietary/Open Traffic System Optimization TSIS—McTrans/FHWA Proprietary/Open Traffic System Optimization Excel—Microsoft Proprietary Prepare Electrical Plans Microstation—Bentley Proprietary/Open Prepare Electrical Plans Word—Microsoft Proprietary Prepare Electrical Plans Excel—Microsoft Proprietary Prepare Electrical Plans Oracle PMS—Agile Assets Proprietary/Open Prepare Electrical Plans ProjectWise—AASHTO Proprietary/Open Prepare Electrical Plans Visual Lighting Proprietary/Open TABLE 13 SOFTWARE APPLICATIONS AND DATA FORMATS USED BY KYTC OPERATIONS AND MAINTENANCE FUNCTIONAL AREA Advanced processes performed in the O&M functional area by FDOT include the following: • Internally/Life Cycle: The CD-ROM initiated in the procurement stage, initially containing design and bid data, is populated with the following data throughout the project life cycle and contains the following for file storage (archiving) in a District PEDDS database when the project is considered complete: – Engineering data files, – Graphics design files, – Image files, – Electronic journal, – Project index (XML), – QC reports, – Compliance certifications, – Specifications workbook, – PEDDS information, – Composite of plans, – Sheet index report. Case Study: KYTC • Work-Flow Process Diagram. Figure 12 shows a data work-flow diagram for an O&M functional area. • Software Applications Utilized. Table 13 displays the software applications and data formats extracted from the IDEF0 diagram for the KYTC O&M functional area. • Hardware and Networks. Unix, Linux, and Microsoft Networks are utilized. • Challenges and Process Adjustments. KYTC reported the following barrier and challenge to advanced processes implementation: – Lack of appropriate numbers of staff with required tech- nical training and skill sets to utilize multiple software applications, especially with a recent generation of per- sonnel eligible and becoming eligible for retirement.

Next: Chapter Eight - Integrated Process Model »
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TRB's National Cooperative Highway Research Program (NCHRP) Synthesis 385: Information Technology for Efficient Project Delivery explores "best practices" for the seamless sharing of information throughout all phases of the project delivery process.

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