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26 CHAPTER SEVEN INFORMATION TECHNOLOGY FOR OPERATIONS AND MAINTENANCE FUNCTIONAL AREA DEFINITION processed, or sent through the procurement functional area. Responses are indicated by two numbers: response count The O&M functional area is responsible for the manage- followed by percentage of total responses for the functional ment of the built facility after the construction contractor area. achieves substantial completion of the project. These duties would include maintaining safe readability, signage, strip- ing, and repair. ADVANCED PROCESSES An advanced process performed in the O&M functional area OPERATIONS AND MAINTENANCE FUNCTION by the KYTC includes: DELIVERABLES Responses to the survey questionnaire revealed the deliver- Internally: XML is utilized whenever possible for export able types or datasets shown in Table 12 as being received, and import of data between software applications. TABLE 12 DATA RECEIVED, PROCESSED/GENERATED, SENT FROM DOT OPERATIONS AND MAINTENANCE FUNCTIONAL AREAS Data Type Receive Process/Generate Send Final Survey 1045% 627% 418% As-Built Quantities 1150% 732% 836% As-Built Drawings 941% 732% 732% Pay Requests 627% 732% 627% EEO Compliance 418% 418% 418% SWP3 Documentation 418% 418% 314% Certified Payroll 418% 314% 314% Contract/Bid Docs 1045% 627% 523% Claims 1045% 732% 627% Other Data: Contract Completion Acceptance 14% Local Agency Payment System 14% 28% 14% Traffic Flow Data 14% 14% 14% Construction Submittals 14% 14% 14% Underground Feature Inventory 14% Contract Awards 14% Maintenance Activity Reporting 14% 14% 14% Video Data 14% 14% 14% Pavement Condition Survey 14% Safety, Signal, Sign 14% 14% 14% Incident 14% 14% 14% Integrated Maintenance Management 14% System Bridge and Sign Structure 14% 14% 14% Construction Information 14% 14% 14% Bridge Level of Service 14% Road Weather Information 14% 14% 14% Maintenance Program Level Action Plan 14%

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27 FIGURE 12 KYTC data work-flow diagram for operations and maintenance functional area.

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28 TABLE 13 SOFTWARE APPLICATIONS AND DATA FORMATS USED BY KYTC OPERATIONS AND MAINTENANCE FUNCTIONAL AREA Function Software Application--Vendor Data Format Develop Contracts Word--Microsoft Proprietary Develop Contracts Excel--Microsoft Proprietary Develop Contracts/Electrical Plans Microstation--Bentley Proprietary/Open Develop Contracts Transport--AASHTO Proprietary/Open Develop Contracts ProjectWise--AASHTO Proprietary/Open Develop Contracts Paint Shop Pro--Corel Proprietary Assess Conditions/Priorities Maintenance Word--Microsoft Proprietary Assess Conditions/Priorities Maintenance Excel--Microsoft Proprietary Assess Conditions/Priorities Maintenance Access--Microsoft Proprietary Assess Conditions/Priorities Maintenance Pontis--AASHTO Proprietary/Open Assess Conditions/Priorities Maintenance Oracle PMS--Agile Assets Proprietary/Open Traffic System Optimization CORSIM--McTrans/FHWA Proprietary/Open Traffic System Optimization TSIS--McTrans/FHWA Proprietary/Open Traffic System Optimization Excel--Microsoft Proprietary Prepare Electrical Plans Microstation--Bentley Proprietary/Open Prepare Electrical Plans Word--Microsoft Proprietary Prepare Electrical Plans Excel--Microsoft Proprietary Prepare Electrical Plans Oracle PMS--Agile Assets Proprietary/Open Prepare Electrical Plans ProjectWise--AASHTO Proprietary/Open Prepare Electrical Plans Visual Lighting Proprietary/Open Advanced processes performed in the O&M functional Composite of plans, area by FDOT include the following: Sheet index report. Internally/Life Cycle: The CD-ROM initiated in Case Study: KYTC the procurement stage, initially containing design and bid data, is populated with the following data Work-Flow Process Diagram. Figure 12 shows a data throughout the project life cycle and contains the work-flow diagram for an O&M functional area. following for file storage (archiving) in a District Software Applications Utilized. Table 13 displays the PEDDS database when the project is considered software applications and data formats extracted from complete: the IDEF0 diagram for the KYTC O&M functional area. Engineering data files, Hardware and Networks. Unix, Linux, and Microsoft Graphics design files, Networks are utilized. Image files, Challenges and Process Adjustments. KYTC reported Electronic journal, the following barrier and challenge to advanced Project index (XML), processes implementation: QC reports, Lack of appropriate numbers of staff with required tech- Compliance certifications, nical training and skill sets to utilize multiple software Specifications workbook, applications, especially with a recent generation of per- PEDDS information, sonnel eligible and becoming eligible for retirement.