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26 FUNCTIONAL AREA DEFINITION The O&M functional area is responsible for the manage- ment of the built facility after the construction contractor achieves substantial completion of the project. These duties would include maintaining safe readability, signage, strip- ing, and repair. OPERATIONS AND MAINTENANCE FUNCTION DELIVERABLES Responses to the survey questionnaire revealed the deliver- able types or datasets shown in Table 12 as being received, processed, or sent through the procurement functional area. Responses are indicated by two numbers: response count followed by percentage of total responses for the functional area. ADVANCED PROCESSES An advanced process performed in the O&M functional area by the KYTC includes: ⢠Internally: XML is utilized whenever possible for export and import of data between software applications. CHAPTER SEVEN INFORMATION TECHNOLOGY FOR OPERATIONS AND MAINTENANCE Data Type Receive Process/Generate Send Final Survey 10â45% 6â27% 4â18% As-Built Quantities 11â50% 7â32% 8â36% As-Built Drawings 9â41% 7â32% 7â32% Pay Requests 6â27% 7â32% 6â27% EEO Compliance 4â18% 4â18% 4â18% SWP3 Documentation 4â18% 4â18% 3â14% Certified Payroll 4â18% 3â14% 3â14% Contract/Bid Docs 10â45% 6â27% 5â23% Claims 10â45% 7â32% 6â27% Other Data: Contract Completion Acceptance 1â4% Local Agency Payment System 1â4% 2â8% 1â4% Traffic Flow Data 1â4% 1â4% 1â4% Construction Submittals 1â4% 1â4% 1â4% Underground Feature Inventory 1â4% Contract Awards 1â4% Maintenance Activity Reporting 1â4% 1â4% 1â4% Video Data 1â4% 1â4% 1â4% Pavement Condition Survey 1â4% Safety, Signal, Sign 1â4% 1â4% 1â4% Incident 1â4% 1â4% 1â4% Integrated Maintenance Management System 1â4% Bridge and Sign Structure 1â4% 1â4% 1â4% Construction Information 1â4% 1â4% 1â4% Bridge Level of Service 1â4% Road Weather Information 1â4% 1â4% 1â4% Maintenance Program Level Action Plan 1â4% TABLE 12 DATA RECEIVED, PROCESSED/GENERATED, SENT FROM DOT OPERATIONS AND MAINTENANCE FUNCTIONAL AREAS
27 FIGURE 12 KYTC data work-flow diagram for operations and maintenance functional area.
28 Function Software ApplicationâVendor Data Format Develop Contracts WordâMicrosoft Proprietary Develop Contracts ExcelâMicrosoft Proprietary Develop Contracts/Electrical Plans MicrostationâBentley Proprietary/Open Develop Contracts TransportâAASHTO Proprietary/Open Develop Contracts ProjectWiseâAASHTO Proprietary/Open Develop Contracts Paint Shop ProâCorel Proprietary Assess Conditions/Priorities Maintenance WordâMicrosoft Proprietary Assess Conditions/Priorities Maintenance ExcelâMicrosoft Proprietary Assess Conditions/Priorities Maintenance AccessâMicrosoft Proprietary Assess Conditions/Priorities Maintenance PontisâAASHTO Proprietary/Open Assess Conditions/Priorities Maintenance Oracle PMSâAgile Assets Proprietary/Open Traffic System Optimization CORSIMâMcTrans/FHWA Proprietary/Open Traffic System Optimization TSISâMcTrans/FHWA Proprietary/Open Traffic System Optimization ExcelâMicrosoft Proprietary Prepare Electrical Plans MicrostationâBentley Proprietary/Open Prepare Electrical Plans WordâMicrosoft Proprietary Prepare Electrical Plans ExcelâMicrosoft Proprietary Prepare Electrical Plans Oracle PMSâAgile Assets Proprietary/Open Prepare Electrical Plans ProjectWiseâAASHTO Proprietary/Open Prepare Electrical Plans Visual Lighting Proprietary/Open TABLE 13 SOFTWARE APPLICATIONS AND DATA FORMATS USED BY KYTC OPERATIONS AND MAINTENANCE FUNCTIONAL AREA Advanced processes performed in the O&M functional area by FDOT include the following: ⢠Internally/Life Cycle: The CD-ROM initiated in the procurement stage, initially containing design and bid data, is populated with the following data throughout the project life cycle and contains the following for file storage (archiving) in a District PEDDS database when the project is considered complete: â Engineering data files, â Graphics design files, â Image files, â Electronic journal, â Project index (XML), â QC reports, â Compliance certifications, â Specifications workbook, â PEDDS information, â Composite of plans, â Sheet index report. Case Study: KYTC ⢠Work-Flow Process Diagram. Figure 12 shows a data work-flow diagram for an O&M functional area. ⢠Software Applications Utilized. Table 13 displays the software applications and data formats extracted from the IDEF0 diagram for the KYTC O&M functional area. ⢠Hardware and Networks. Unix, Linux, and Microsoft Networks are utilized. ⢠Challenges and Process Adjustments. KYTC reported the following barrier and challenge to advanced processes implementation: â Lack of appropriate numbers of staff with required tech- nical training and skill sets to utilize multiple software applications, especially with a recent generation of per- sonnel eligible and becoming eligible for retirement.