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59 APPENDIX A Survey Questionnaire NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION INTRODUCTION/BACKGROUND: The National Cooperative Highway Research Program (NCHRP) is conducting a synthesis study (existing state-of-the- art information report) of successful transportation agency transfer of information technology (data) and interoperability across agency business functions and to contractors. The resulting report should provide the nation's transportation agencies a detailed roadmap for emulation of agencies that are most successful in this endeavor. Our initial brief survey attempts to identify agencies that are successfully avoiding redundant information creation, handling, and storage, as well as those that efficiently share data with all project stakeholders. This brief initial survey should be completed by persons knowledgeable of data transfer practices specific to your various functional areas: planning, design, procurement, construction, operations, and maintenance. Therefore, we ask that you direct each of those survey portions to the appropriate personnel. The entire scope of the study can be found on the Transportation Research Board's website at http://www.trb.org/TRBNet/ProjectDisplay.asp?ProjectID=107. The questionnaire is structured into the following five parts: Part 1--IT for Planning: Functional Area commissioned to project planning: i.e., site acquisition, surveying, environmental, traffic flow, and other pre-design requirements. Part 2--IT for Design: Functional Area commissioned to prepare project documents, drawings, and specifications. Part 3--IT for Procurement: Functional Area commissioned to project bidding and contract documents. Part 4--IT for Construction: Functional Area commissioned to project construction management, inspection, and delivery. Part 5--IT for Operations and Maintenance: Functional Area commissioned to ensure safe traffic flow in current transportation infrastructure (surface roads). The survey takes approximately 5 minutes to complete for each functional area. Multiple respondents from your organization may complete different parts of the questionnaire before all survey sections are aggregated. THE SURVEY IS DESIGNED FOR THE ABILITY TO ACCUMULATE RESPONSES FROM MULTIPLE RESPONDERS. Portions can be completed by persons in multiple locations; simply e-mail this pdf file to the appropriate person(s) in your agency. When all of the sections are completed, the results can be sent to us via e- mail by simply clicking any of the 'Submit by E-mail' buttons on the form (upper corner). PLEASE RENAME THE FILE SENT TO US WITH YOUR DOT DESIGNATION. Alternatively, you may wish to print the survey form to complete on paper and fax to us at 601-266-5717, Attn: John Hannon. Please have all portions of the questionnaire completed on or before May 18, 2007. Thank you for your assistance with this NCHRP improvement effort. If you have any questions, please contact John Hannon or TJ Lewis (graduate assistant) of The University of Southern Mississippi at 601-266-5550 or via e-mail at john.hannon@usm.edu or tarlei_lewis@yahoo.com.

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60 NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION SECTION 1: IT for PLANNING FUNCTION What U.S. State Is Your DOT? Official Functional Unit Name: Name of Survey Respondent: Respondent's Job Title: Respondent's E-mail Address: Respondent's Phone Number: IN WHICH FORMAT ARE DATA PRIMARILY RECEIVED FROM OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY PROCESSED/GENERATED INTERNALLY? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY SENT TO OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital CHECK ALL TYPES OF DATA WHICH YOUR UNIT RECEIVES, PROCESSES/GENERATES, AND/OR SENDS ELECTRONICALLY: (Please mark all that apply) and write in data below not listed on right. Project Location Data Other Data-1 Received Processed/Generated Sent Received Processed/Generated Sent Project Traffic Data Other Data-2 Received Processed/Generated Sent Received Processed/Generated Sent Project Environmental Data Other Data-3 Received Processed/Generated Sent Received Processed/Generated Sent Project Survey Data Other Data-4 Received Processed/Generated Sent Received Processed/Generated Sent Other Data-5 Received Processed/Generated Sent Other Data-6 Received Processed/Generated Sent May we follow up with you at a later time for more detailed information? YES NO

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61 NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION SECTION 2: IT for DESIGN FUNCTION What U.S. State Is Your DOT? Official Functional Unit Name: Name of Survey Respondent: Respondent's Job Title: Respondent's E-mail Address: Respondent's Phone Number: IN WHICH FORMAT ARE DATA PRIMARILY RECEIVED FROM OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY PROCESSED/GENERATED INTERNALLY? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY SENT TO OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital CHECK ALL TYPES OF DATA WHICH YOUR UNIT RECEIVES, PROCESSES/GENERATES, AND/OR SENDS ELECTRONICALLY: (Please mark all that apply) and write in data below not listed on right. Project Boundary Survey Data Other Data-1 Received Processed/Generated Sent Received Processed/Generated Sent Project Elevation Survey Data Other Data-2 Received Processed/Generated Sent Received Processed/Generated Sent Project Drawings Other Data-3 Received Processed/Generated Sent Received Processed/Generated Sent Project Supplemental Specifications Other Data-4 Received Processed/Generated Sent Received Processed/Generated Sent Project Pay Items/Quantities Other Data-5 Received Processed/Generated Sent Received Processed/Generated Sent Other Data-6 Received Processed/Generated Sent May we follow up with you at a later time for more detailed information? YES NO

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62 NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION SECTION 3: IT for PROCUREMENT FUNCTION What U.S. State Is Your DOT? Official Functional Unit Name: Name of Survey Respondent: Respondent's Job Title: Respondent's E-mail Address: Respondent's Phone Number: IN WHICH FORMAT ARE DATA PRIMARILY RECEIVED FROM OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY PROCESSED/GENERATED INTERNALLY? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY SENT TO OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital CHECK ALL TYPES OF DATA WHICH YOUR UNIT RECEIVES, PROCESSES/GENERATES, AND/OR SENDS ELECTRONICALLY: Please mark all that apply) and write in data below not listed on right. Bidding Documents Other Data-1 Received Processed/Generated Sent Received Processed/Generated Sent Project Survey Data Other Data-2 Received Processed/Generated Sent Received Processed/Generated Sent Project Drawings Other Data-3 Received Processed/Generated Sent Received Processed/Generated Sent Project Supplemental Specifications Other Data-4 Received Processed/Generated Sent Received Processed/Generated Sent Project Pay Items/Quantities Other Data-5 Received Processed/Generated Sent Received Processed/Generated Sent Bid Results/Bid Tabulations Other Data-6 Received Processed/Generated Sent Received Processed/Generated Sent May we follow up with you at a later time for more detailed information? YES NO

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63 NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION SECTION 4: IT for CONSTRUCTION FUNCTION What U.S. State Is Your DOT? Official Functional Unit Name: Name of Survey Respondent: Respondent's Job Title: Respondent's E-mail Address: Respondent's Phone Number: IN WHICH FORMAT ARE DATA PRIMARILY RECEIVED FROM OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY PROCESSED/GENERATED INTERNALLY? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY SENT TO OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital CHECK ALL TYPES OF DATA WHICH YOUR UNIT RECEIVES, PROCESSES/GENERATES, AND/OR SENDS ELECTRONICALLY: Please mark all that apply and write in data below not listed on right. Project Daily Diary Other Data-1 Received Processed/Generated Sent Received Processed/Generated Sent Project Certified Payroll Other Data-2 Received Processed/Generated Sent Received Processed/Generated Sent Project QA/QC Data Other Data-3 Received Processed/Generated Sent Received Processed/Generated Sent Project Work Progress (Quantity Data) Other Data-4 Received Processed/Generated Sent Received Processed/Generated Sent Project Work Progress (Schedule Data) Other Data-5 Received Processed/Generated Sent Received Processed/Generated Sent Project Meeting Minutes Other Data-6 Received Processed/Generated Sent Received Processed/Generated Sent Project Survey Data Received Processed/Generated Sent May we follow up with you at a later time for more detailed information? YES NO

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64 NCHRP SYNTHESIS 38-02 INFORMATION TECHNOLOGY for PROJECT DESIGN and CONSTRUCTION SECTION 5: IT for OPERATIONS/MAINTENANCE FUNCTION What U.S. State Is Your DOT? Official Functional Unit Name: Name of Survey Respondent: Respondent's Job Title: Respondent's E-mail Address: Respondent's Phone Number: IN WHICH FORMAT ARE DATA PRIMARILY RECEIVED FROM OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY PROCESSED/GENERATED INTERNALLY? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital IN WHICH FORMAT ARE DATA PRIMARILY SENT TO OTHER UNITS? Most always Frequently Approximately Frequently Most always digital--Most digital--Seldom equal amounts of paper--Seldom paper--Most never paper via paper digital & paper digital never digital CHECK ALL TYPES OF DATA WHICH YOUR UNIT RECEIVES, PROCESSES/GENERATES, AND/OR SENDS ELECTRONICALLY: Please mark all that apply and write in data below not listed on right. Final Project Survey Data Other Data-1 Received Processed/Generated Sent Received Processed/Generated Sent As-Built Quantity Data Other Data-2 Received Processed/Generated Sent Received Processed/Generated Sent As-Built Drawings Other Data-3 Received Processed/Generated Sent Received Processed/Generated Sent Pay Requests Other Data-4 Received Processed/Generated Sent Received Processed/Generated Sent Project EEO Compliance Other Data-5 Received Processed/Generated Sent Received Processed/Generated Sent Project SWP3 Documentation Other Data-6 Received Processed/Generated Sent Received Processed/Generated Sent Project Certified Payroll Received Processed/Generated Sent Project DBE Compliance Received Processed/Generated Sent May we follow up with you at a later time for more detailed information? YES NO