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65 APPENDIX B Results of Survey Questionnaire Process to Select States to Be Interviewed Step 1 Five functional areas were defined for each Department of Transportation: 1 - Planning, 2 - Design, 3 - Procurement, 4 - Construction, and 5 - Operations and Maintenance. Step 2 Each functional area was requested to indicate the format used to "Receive", "Proceeding/Generate," and "Sent" data. The format options included: 1- Most always digital--Most never paper, 2 - Frequently digital--Seldom Paper, 3 - Approximately equal amounts of digital & paper, 4 - Frequently paper--Seldom Digital, and 5 - Most always paper--Most never digital. Step 3 Each of the responses from the five functional areas was given the "Digital" values presented below. It is important to highlight that this was done to be able to quantitatively compare the answers among the states. 1 - Most always digital--Most never paper 100% Digital 2 - Frequently digital--Seldom paper 75% Digital 3 - Approximately equal amounts of digital & paper 50% Digital 4 - Frequently paper--Seldom Digital 25% Digital 5 - Most always paper--Most never digital 0% Digital Step 4 Each of the answers from the five functional areas from each state was multiplied by its corresponding "digital" value and added together. It is worth noting that if a division did NOT answer the survey a default value of "0" was given to the answers from the division. Step 5 The top ranked based on "digital" values were short-listed for further investigation. Additionally, the input from the panel was used to decide the departments of transportation that were going to be interviewed. See Table B1 and Figures B1 through B12 for survey results.

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66 TABLE B1 WEIGHTED RESPONSES OF AGENCIES TO DETERMINE MOST DIGITAL

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67 Planning Function Responses 10 EQ EQ MD 9 8 MD MD 7 6 EQ P MP 5 EQ MP MD 4 D MP 3 MP D 2 D 1 P D P P 0 RECEIVE PROCESS SEND FIGURE B1 Data formats sent, processed, and received through the planning functional area. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 10 10 10 10 9 8 8 8 7 6 6 5 RECEIVE 4 PROCESS 4 SEND 3 3 2 2 2 1 1 0 0 0 0 0 Paper Mostly Paper Equal Mostly Digital Digital Paper/Digital FIGURE B2 Data formats passing through the planning functional area.

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68 10 EQ 9 MD MD MD 8 7 EQ 6 EQ P MP 5 EQ MD D 4 D 3 D 2 MP 1 MP D MP P P P 0 RECEIVE PROCESS SEND FIGURE B3 Data formats sent, processed, and received through the design functional area. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 10 10 9 9 9 9 8 7 7 6 6 5 RECEIVE 4 PROCESS 4 SEND 3 3 2 2 1 1 1 1 1 0 0 0 Paper Mostly Paper Equal Mostly Digital Digital Paper/Digital FIGURE B4 Data formats passing through the design functional area.

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69 14 EQ 12 10 EQ EQ MD 8 P MP MD EQ MD 6 D MP 4 MP MD D D 2 P D MP P P 0 RECEIVE PROCESS SEND FIGURE B5 Data formats sent, processed, and received through the procurement functional area. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 14 13 12 10 10 9 9 8 7 RECEIVE 6 PROCESS 5 SEND 4 4 3 3 2 2 2 2 2 0 0 0 Paper Mostly Paper Equal Mostly Digital Digital Paper/Digital FIGURE B6 Data formats passing through the procurement functional area.

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70 16 EQ 14 EQ 12 10 EQ P MD MP 8 EQ MD MD MD D 6 MP 4 MP 2 MP P D P D P D 0 RECEIVE PROCESS SEND FIGURE B7 Data formats sent, processed, and received through the construction functional area. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 16 15 14 14 12 10 10 9 8 RECEIVE 8 7 PROCESS 6 SEND 5 4 3 2 2 0 0 0 0 0 0 0 Paper Mostly Paper Equal Mostly Digital Digital Paper/Digital FIGURE B8 Data formats passing through the construction functional area.

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71 12 MD 10 MD MD 8 EQ EQ P MP 6 EQ EQ MD D 4 MP MP MP 2 P D P P D D 0 RECEIVE PROCESS SEND FIGURE B9 Data formats sent, processed, and received through the operations and maintenance functional area. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 12 11 10 10 9 8 7 7 6 RECEIVE 6 PROCESS SEND 4 3 3 3 2 2 2 1 1 0 0 0 Paper Mostly Paper Equal Mostly Digital Digital Paper/Digital FIGURE B10 Data formats passing through the operations and maintenance functional area.

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72 40 35 30 25 P MP 20 EQ MD 15 D 10 5 0 PLANNING DESIGN PROCUREMENT CONSTRUCTION O&M FIGURE B11 Comparison of paper-digital levels of all functional areas. Note: P = paper, MP = mostly paper, EQ = equal amounts of paper and digital, MD = mostly digital, and D = digital. 8 7 6 5 4 3 2 1 0 PLANNING DESIGN PROCUREMENT CONSTRUCTION O&M FIGURE B12 Purely digital survey responses by functional area.