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OCR for page 62
62 Integrating Airport Information Systems Table 5-1. Financial management information system examination. Financial Management Information Business-Critical System Information Data Elements Financial Management System General Ledger Status of airport finances Revenues and expenditures allocated by cost center Rates and Dynamic modeling of each Operating and maintenance costs: equipment, Charges airline's cost to operate: personnel and resources, utilities, materials and historical, real-time, projected supplies Capital cost: cost of land, capital improvements, debt service including financing costs Projected revenues: non-airline, interest income, PFCs, federal grants Forecasted aircraft landings and passengers by airline and type Square footage of space by category and leased status Debt Management Status of debt Debt by category Cost of financing Debt reserve funds Bond rating Planned financing Budget and Continuous budget and Projected operating and maintenance costs and Forecasting forecasts capital equipment costs Operating and financial Forecasted revenues metrics drivers Debt service requirements Projections of future passenger traffic, aircraft landings, revenues, expenditures, debt financings, reserve levels Accounts Alerts: status of payments to Detailed balances and billing status for all revenue Receivable and the airport, status of airport generating entities by customer, budget to actual Payable expenditures expenditures Letter of credit, aging, historical Asset Value versus investment Historic cost Management Depreciated value Location Condition of facilities Equipment Inventory Property Management System Lease Space management Amount of, and rentals from, leased space by type Management Percentage of tenant lease and tenant Renewable timeline Return on investment for capital expenditures, Return on investment tenant facilities, and infrastructure Cost to provide services (including administrative overhead) Point-of-Sale Concession revenue Gross concession revenues by type and location statistics CAD Continuous space statistics: Location and square footage of leased space and planned verses actual facilities: "as built" data, utility locations DBE Tracking Percentages: local and Amount of space leased to, revenues generated federal programs by, contract sources Percentage of gross concession revenues controlled by DBE companies Systems Examination Exercise An airport can develop this kind of chart for every system involved in its operation. In Table 5-2, use the blanks as an exercise related to the Human Resources Management and Procurement Systems in your airport. For example, determine whether the same information is collected by multiple systems. If there are data overlaps between systems, identify the potential conflicts and the possibility for data corruption.

OCR for page 62
Airport Systems 63 Figure 5-2. Sample financial management information system.