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APPENDIX B
User's Guide to the Workforce
Toolkit Administration Site
CONTENTS
B-2 Introduction
B-2 Edit Resources
B-3 Add
B-3 Edit
B-4 Delete
B-4 Edit Resource Facets
B-6 Add
B-6 Delete
B-1
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B-2 Tools to Aid State DOTs in Responding to Workforce Challenges
Introduction
This User Guide is intended for the administrator of the Workforce Toolkit. In this version of
the Workforce Toolkit, all of the data management, including data entry, editing, and deletion, can
only be done by the administrator. The URL for the demonstration site is: http://146.115.18.166/
Workforce10Admin/login.aspx?ReturnUrl=%2fWorkforce10Admin%2fResourceEdit.aspx.
The workforce toolkit administration site provides the ability to add, delete, and edit resources
and their facets. It requires login with username and password to make any changes to resources.
If a user is not logged in, there is no access to any page of the Web site. The login credential
is saved in a cookie that expires in 30 minutes, when the user must log in again.
After logging in, the administrator can navigate to the Edit Resources or Edit Resource Facet
pages. There is also a logout page and a home page with a small amount of descriptive text.
Edit Resources
The Edit Resources page allows the administrator to add, delete, or edit resources in the
database.
Resources can be sorted by Resource ID number or by title by clicking on the desired column
heading. Clicking "select" on the row containing the desired resource displays a box with
Resource ID, Resource title, and the option to edit or delete.
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User's Guide to the Workforce Toolkit Administration Site B-3
Add
Selecting "add new resource," located above the table, opens a screen with fields for the
resource ID, resource title, short description, long description, author, reference, organization,
contact information, web site, resource cost and format, resource application, and other resource
users (if known). Resource ID numbers must be manually entered; the system will not allow
resources with duplicate ID numbers. To determine the next sequential resource ID number, the
user must navigate to the last page of the existing resources list. Once the new resource information
is entered, the user can add the resource to the database by clicking on "accept" or discard the
entry by selecting "cancel."
Edit
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B-4 Tools to Aid State DOTs in Responding to Workforce Challenges
The edit option opens a screen displaying the resource's ID, title, short description, long
description, author, and other relevant information including reference, organization, contact
information, web site, resource cost and format, resource application, and other resource users
(if known). Once the desired change has been made, the user selects "update" to accept the
changes or "cancel" to discard them.
Delete
The delete option removes the resource from the database.
Edit Resource Facets
The Edit Resource Facet page allows the user to add or delete facets associated with a document.
Facets are aspects or characteristics of the resources and are used to identify the relevancy of sources
to searches. Workforce Toolkit facets are grouped by type: Audience, DOT Role, Resource Type,
Source, and Need/Workforce Challenge.
These types are further defined by 56 facet values. Currently, the database recognizes 8 different
audience types, 5 DOT roles, 9 item or resource types, 11 source types, and 22 workforce challenge
or need types.
Additional facet types can be added by the site administrator. The following are currently
defined facet types and subtypes:
· Audience
General private sector
General public sector
Human resources
State DOT
Training and development
Transportation professionals
Other
Other Industry
· DOT role
Human Resources
Line managers/workgroup supervisors
Senior managers (division chiefs and district administrators)
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User's Guide to the Workforce Toolkit Administration Site B-5
Top agency executives (CEOs)
Other
· Item or resource type
Case
Consulting services
General resource
Measurement/assessment tool
Methodology/guide/model
Organization
Policy/procedure
Software application
Other
· Source
Journal/publisher
National Academy of Public Administration
National Association--human resources
National Association--public administration
National Association--transportation
State Department of Transportation
Transportation Research Board/National Highway Cooperative Research Program/Transit
Cooperative Research Program
United States Department of Transportation
University research center
Other
Other state agency
· Workforce challenge or need type
Compensation and benefits
Competencies
Downsizing
Employee conflict
Human Resources function
Human Resources information systems
Human Resources planning
Knowledge management
Leadership development
Organizational change
Organizational development
Organizational performance
Outsourcing/contract management
Performance management
Recruitment
Reductions in Staff
Retention
Retirement
Strategic planning
Succession planning
Training and development
Workforce planning/development
Other
Resources can be sorted by Resource ID or by title by clicking on the desired column heading.
Clicking "select" on the row containing the desired resource displays the selected Resource ID
and title below the table and a second table with the existing facets for the resource.
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B-6 Tools to Aid State DOTs in Responding to Workforce Challenges
Add
Selecting a resource displays the existing facets associated with that resource. Using the
drop-down facet menu, the user can select the facet to be added. "Insert" adds the facet; "cancel"
discards the new facet and returns the user to the prior screen.
Delete
To delete a facet, select "delete" in that facet's row.
