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57 CHAPTER 5 Application of Guidelines 5.1 Getting Started the need for an institutional arrangement. This would entail a review of current conditions and identification of Forty guidelines have been developed to support the devel- a specific element that an institutional arrangement could opment and ongoing operations of institutional arrange- address. Based on this, an initial need statement should ments. These guidelines are designed and organized to develop be developed. Although this need probably will evolve a strong program foundation. For many institutional arrange- over time, this will help focus the group on one or more ments, this foundation will provide the platform from which motivating factors for an institutional arrangement. its primary mission or purpose can be accomplished. For Identify preliminary opportunities and challenges. others, it provides the platform from which more specific Stakeholders should be engaged in a discussion to iden- activities can be undertaken, such as programming and im- tify key opportunities that the institutional arrangement plementation activities. can accomplish as well as key challenges that could limit To use these guidelines effectively, a self-evaluation should the success of the institutional arrangement. This will be undertaken by the initial set of stakeholders. Many of the provide an initial description of the environment in requirements for completing the self-evaluation will necessitate which the institutional arrangement will be created. an initial review and use of the guidelines. The self-evaluation Define a draft purpose for the institutional arrange- should be designed to lay the groundwork for institutional ment. Based on the need, opportunities, and challenges, arrangement development. Actions include the following: the stakeholders should review the feasibility of devel- oping a successful institutional arrangement. Based on Identify a leader/champion. As with any new initiative, the above considerations, a draft purpose should be de- the successful creation of a new institutional arrangement fined. Again, this will be a draft or initial statement. It will require a leader or champion to step forward and take will form stakeholder input into an approach for what ownership of initial organizational activities. In some in- the institutional arrangement hopes to accomplish. stances, this may be the result of a legislative mandate or Develop an action plan. Once the group has reached a pre- policy board action. However, in many instances, it is the liminary agreement on the need and purpose of an institu- result of interest by technical staff within public and private tional arrangement, an action plan should be developed to organizations. This person or organization must initiate detailing the short-term activities that will be necessary to discussions. initiate the formal development of the institutional arrange- Identify potential stakeholders. Identifying and soliciting ment. Ideally, the action plan would be developed by a key stakeholders is essential. Based on the perceived issue small group of stakeholder "leaders" following the forum. or challenge, an initial set of stakeholders should be iden- As part of this process, the full range of guidelines and case tified and recruited to participate in initial discussions on studies provided in this document should be reviewed and need, purpose, and so forth. evaluated for applicability. Facilitate an open forum. The stakeholders should be in- vited to a workshop to discuss the need for an institutional 5.2 Effective Use of Guidelines arrangement and what it would accomplish and to identify key opportunities and challenges. As illustrated in this report, numerous freight institutional Identify the need for an institutional arrangement. Stake- arrangements are in place today providing specific func- holders should be engaged in a general discussion about tionality for a defined group of stakeholders. Institutional