Reconciling Security, Disclosure, and Record-Retention Requirements in Transit Procurements (2010)

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60 APPENDIX B: State Public Records/Freedom of Information Laws Links to citations are provided for convenience; transit agencies should verify statutory language from official sources. Alabama: Ala. Code, § 36-12-40, http://alisondb.legislature.state.al.us/acas/codeofalabama/1975/36-12- 40.htm. Every citizen has a right to inspect and take a copy of any public writing of this state, except as otherwise ex- pressly provided by statute. [Balance of provision sets forth exemptions from right to inspect.]. Alaska: Alaska Stat/ Title 40. Public Records and Recorders: Chapter 25. Public Record Disclosures, www.touchngo.com/lglcntr/akstats/Statutes/Title40/Chapter25.htm; Alaska Stat. 40.25.110. Public Records Open to Inspection and Copying; Fees, www.touchngo.com/lglcntr/akstats/Statutes/Title40/Chapter25/Section110.htm. Arizona: Ariz. Rev. Stat. Title 39, Chapter 1, Public Records, www.azleg.state.az.us/ArizonaRevisedStatutes.asp?Title=39; Ariz. Rev. Stat. 39-121. Inspection of public re- cords, www.azleg.state.az.us/FormatDocument.asp?inDoc=/ars/39/00121.htm&Title=39&DocType=ARS. Arkansas:504 Ark. Stat. Ann. § 25-19-105. Examination and copying of public records, http://ag.arkansas.gov/pdfs/foia-ocr.pdf ; (a)(1)(A) Except as otherwise specifically provided by this section or bylaws specifically enacted to provide otherwise, all public records shall be open to inspection and copying by any citizen of the State of Arkansas dur- ing the regular business hours of the custodian of the records…. *** (f)(1) No request to inspect, copy, or obtain copies of public records shall be denied on the ground that infor- mation exempt from disclosure is commingled with nonexempt information. (2) Any reasonably segregable portion of a record shall be provided after deletion of the exempt information. (3) The amount of information deleted shall be indicated on the released portion of the record and, if techni- cally feasible, at the place in the record where the deletion was made. California: California Public Records Act, Government Code Section 6250-6270, www.leginfo.ca.gov/cgi- bin/displaycode?section=gov&group=06001-07000&file=6250-6270: Section 6253 [inspection and copying re- quirements]; Section 6253.31. Notwithstanding any contract term to the contrary, a contract entered into by a state or local agency subject to this chapter, including the University of California, that requires a private entity to review, audit, or report on any aspect of that agency shall be public to the extent the contract is otherwise subject to disclosure under this chapter. Colorado: Colorado Open Records Act, Colo. Rev. Stat. Title 24, Article 72, Part 2, INSPECTION, COPYING, OR PHOTOGRAPHING, www.michie.com/colorado/lpext.dll?f=templates&fn=main-h.htm&cp=. Connecticut: Connecticut Freedom of Information Act, www.state.ct.us/foi/2003FOIA/Full%202003%20FOI%20Act.htm. Delaware: Freedom of Information Act, 29 Del. Code § 10001, http://delcode.delaware.gov/title29/c100/index.shtml. District of Columbia: D.C. Code, Title 2, Ch. 5, Subch. II, Freedom of Information, §§ 2-531 to 2-540, http://government.westlaw.com/linkedslice/default.asp?SP=DCC-1000. Florida: Public Records Statute, §§ 119.01 et seq., www.flsenate.gov/Statutes/index.cfm?App_mode=Display_Statute&URL=Ch0119/titl0119.htm&StatuteYear=20 08&Title=%2D%3E2008%2D%3EChapter%20119. 504 Additional reference: Open Government Guide: www.rcfp.org/ogg/index.php?op=browse&state=AR.

61 Georgia: Ga. Code Ann., Article 4, Inspection of Public Records, http://sos.georgia.gov/Archives/who_are_we/rims/best_practices_resources/open_records_act.htm#50-18-72; 50- 18-70. Inspection of public records; printing of computerized indexes of county real estate deed records; time for determination of whether requested records are subject to access, http://sos.georgia.gov/Archives/who_are_we/rims/best_practices_resources/open_records_act.htm#50-18-70. Hawaii: Uniform Information Practices Act, Haw. Rev. Stat. § 92F, www.state.hi.us/oip/uipa.html; www.state.hi.us/oip/UIPA%20Manual%205aug08.pdf. Idaho: Idaho Code §§ 9-337 to 9-347, www.legislature.idaho.gov/idstat/Title9/T9CH3.htm. Illinois: Freedom of Information Act, 5 Ill. Comp. Stat. 140, www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=85&ChapAct=5%20ILCS%20140/&ChapterID=2&ChapterName= GENERAL+PROVISIONS&ActName=Freedom+of+Information+Act. Indiana: Ind. Code 5-14-3, Chapter 3. Access to Public Records; Ind. Code 5-14-3-3, Right to inspect and copy public agency records; electronic data storage; use of information for commercial purposes; contracts [Refusing to state purpose of request not grounds for denying request, unless another statute requires such condition], www.in.gov/legislative/ic/code/title5/ar14/ch3.html. Iowa: Examination of Public Records (Open Records), Iowa Code Chapter 22, http://coolice.legis.state.ia.us/Cool-ICE/default.asp?category=billinfo&service=IowaCode&ga=83. Kansas: Open Records Act, Kan. Stat. Ann. 45-215 through 45-223. Accessible from www.kslegislature.org/legsrv-statutes/index.do. Kentucky: Open Records, Ky. Rev. Stat. 61.870-61.884 www.lrc.state.ky.us/krs/061-00/chapter.htm, 61.871 Policy of Ky. Rev. Stat. 61.870 to 61.884—Strict construction of exceptions of Ky. Rev. Stat. 61.878, www.lrc.state.ky.us/krs/061-00/871.PDF. The General Assembly finds and declares that the basic policy of Ky. Rev. Stat. 61.870 to 61.884 is that free and open examination of public records is in the public interest and the exceptions provided for by Ky. Rev. Stat. 61.878 or otherwise provided by law shall be strictly construed, even though such examination may cause inconvenience or embarrassment to public officials or others. Ky. Rev. Stat. 61.872 Right to inspection—Limitation, www.lrc.ky.gov/krs/061%2D00/872.pdf. Louisiana: Public Records and Recorders, La. Rev. Stat. Ann. Title 44, www.legis.state.la.us/lss/lss.asp?folder=118. Maine: Freedom of Access Act, www.mainelegislature.org/legis/statutes/1/title1ch13sec0.html. Maryland:505 Public Information Act, §§ 10-611 through 10-630, www.oag.state.md.us/opengov/Appendix_C.pdf. Massachusetts:506 Public Records Law, Mass. Gen. Laws c. 4, § 7(26) [definition and exemptions], www.mass.gov/legis/laws/mgl/4/4-7.htm; Mass. Gen. Laws c. 66, § 10(a), www.mass.gov/legis/laws/mgl/66- 10.htm. Michigan: Freedom of Information Act, Act 442 of 1976, www.legislature.mi.gov/(S(m4by0iqwcqquvpauqp4z1eap))/mileg.aspx?page=getobject&objectname=mcl-act-442- of-1976. Minnesota: Minnesota Government Data Practices Act, Minnesota Statutes, 2008, Chapter 13, www.revisor.leg.state.mn.us/data/revisor/statute/2008/013/2008-13.pdf. 505 See MARYLAND PUBLIC INFORMATION ACT MANUAL (11th ed. 2008), www.oag.state.md.us/Opengov/pia.htm. 506 See A GUIDE TO THE MASSACHUSETTS PUBLIC RECORDS LAW, www.sec.state.ma.us/pre/prepdf/guide.pdf.

62 Mississippi: Mississippi Public Records Act, Title 25, Chapter 61, Mississippi Code of 1972, www.ethics.state.ms.us/ethics/ethics.nsf/PageSection/A_records_entire_pub_rec_act/$FILE/Public%20Records% 20Act.htm?OpenElement. Missouri: Sunshine Law, Mo. Rev. Stat. §§ 610.010-.200, http://ago.mo.gov/sunshinelaw/chapter610.htm. Montana: Public Records Act, Mont. Code Ann. §§ 2-6-101 through 2-6-112, http://data.opi.mt.gov/bills/mca_toc/2_6_1.htm. Nebraska: Public records; free examination; memorandum and abstracts; copies; fees. Neb. Rev. Stat. § 84- 712, http://uniweb.legislature.ne.gov/laws/statutes.php?statute=s8407012000. Nevada: Public Records, Nev. Rev. Stat. 239.001 et seq., www.leg.state.nv.us/NRS/NRS- 239.html#NRS239Sec001. New Hampshire: Access to Governmental Records and Meetings N.H. Rev. Stat. Ann., Chapter 91-A, www.gencourt.state.nh.us/rsa/html/NHTOC/NHTOC-VI-91-A.htm. New Jersey: N.J. Stat. Ann. 47:1A, http://www.njleg.state.nj.us/2000/Bills/PL01/404_.PDF. New Mexico: Inspection of Public Records Act, 14-2-4 N.M. Stat. Ann. 1978, www.conwaygreene.com/nmsu/lpext.dll?f=templates&fn=main-h.htm&2.0. New York: Freedom of Information Law, Sections 84–90 of Article 6, Public Officers Law, http://public.leginfo.state.ny.us/menugetf.cgi [Select PBO, then Article 6]. North Carolina: Public Records Law, General Statute 132, www.ncleg.net/EnactedLegislation/Statutes/HTML/ByChapter/Chapter_132.html. North Dakota: Access to Public Records, N.D. Cent. Code § 44-04-18, www.legis.nd.gov/cencode/t44c04.pdf. Ohio:507 Availability of public records for inspection and copying, Ohio Rev. Code § 149.43, http://codes.ohio.gov/orc/149.43. Oklahoma: Oklahoma Open Records Act, 51 Okla. Stat. §§ 24A.1 et seq., www.lsb.state.ok.us/osstatuestitle.html. Oregon: Public Records Law, Or. Rev. Stat. Chapter 192; Inspection of Public Records, Or. Rev. Stat. §§ 192.410 to 192.505, www.leg.state.or.us/ors/192.html. Pennsylvania: Right-to-Know Law, 65 Pa. Stat. § 67.101 et seq., www.dced.state.pa.us/public/oor/pa_righttoknowlaw.pdf. Rhode Island: Access to Open Records Act, R.I. Gen. Laws, Chapter 38-2, www.rilin.state.ri.us/statutes/title38/38-2/INDEX.HTM. South Carolina: Freedom of Information Act, S.C. Code Ann. § 30-4-10 et seq., www.scstatehouse.gov/code/t30c004.htm. South Dakota: S.D. Codified Laws, § 1-27-1 et seq., http://legis.state.sd.us/statutes/DisplayStatute.aspx?Type=Statute&Statute=1-27. Tennessee: Tennessee Open Records Act, Tenn. Code Ann. 10-7-101, www.michie.com/tennessee/lpext.dll?f=templates&fn=main-h.htm&cp=. 507 See RICHARD CORDRAY & MARY TAYLOR, OHIO SUNSHINE LAWS: AN OPEN GOVERNMENT RESOURCE MANUAL 2009, www.ohioattorneygeneral.gov/getattachment/e4872b55-8b91-4257-8e4f-ba78f0f44422/2009-Sunshine-Laws-Manual.aspx (ac- cessed Oct. 10, 2009).

63 Texas: Texas Public Information Act, Tex. Gov’t Code Ann. § 552.001 et seq., http://www.tsl.state.tx.us/agency/customer/pia.html. Utah: Government Records Access and Management Act, Utah Code Ann. § 63G-2-101 et seq., http://le.utah.gov/~code/TITLE63G/63G02.htm. Vermont:508 Public Records Act, 1 Vt. Stat. Ann. §§ 315–320, www.leg.state.vt.us/statutes/fullchapter.cfm?Title=01&Chapter=005. Virginia: Virginia Freedom of Information Act, Va. Code Ann. § 2.2-3700 et seq., http://leg1.state.va.us/cgi- bin/legp504.exe?000+cod+TOC02020000037000000000000. Washington: Public Records Act, Chapter 42.56 Wash. Rev. Code, http://apps.leg.wa.gov/rcw/default.aspx?cite=42.56; Chapter 44-14 WAC Public Record Act—Model Rules, http://apps.leg.wa.gov/wac/default.aspx?cite=44-14. West Virginia: Freedom of Information, W. Va. Code, www.legis.state.wv.us/WVCODE/ChapterEntire.cfm?chap=29b. Wisconsin:509 Wis. Stat. §§ 19.31-19.37, www.legis.state.wi.us/statutes/Stat0019.pdf. Wyoming: Public Records, Wyo. Stat. §§ 16-4-201 through 14-4-205, http://legisweb.state.wy.us/statutes/titles/Title16/T16CH4AR2.htm. 508 Legislative analysis, www.leg.state.vt.us/REPORTS/07PublicRecords/Public%20Records%20Requirements%20in%20Vermont.pdf. 509 Attorney General J.B. Van Hollen, Wisconsin Public Records Law, Wis. Stat. §§ 19.31–19.39, Compliance Outline, Aug. 2007, www.doj.state.wi.us/dls/OMPR/2009OMCG-PRO/2009_Pub_Rec_Outline.pdf.