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70 APPENDIX D: State Records Management Laws Links to citations are provided for convenience; transit agencies should verify statutory language from official sources. Alabama:513 Public Records, Chapter 13 of Title 41, www.legislature.state.al.us/CodeofAlabama/1975/coatoc.htm. Alaska: Alaska Statutes, Title 40, Chapter 21, Management and Preservation of Public Records, www.touchngo.com/lglcntr/akstats/Statutes/Title40/Chapter21.htm. Arizona: Ariz. Rev. Stat. § 39-121.01. Definitions; maintenance of records; copies, printouts, or photographs of public records; examination by mail; index, www.azleg.gov/FormatDocument.asp?inDoc=/ars/39/00121- 01.htm&Title=39&DocType=ARS; Ariz. Rev. Stat. Title 41, Chapter 8, Article 3, Arizona State Library, Archives and Public Records, www.azleg.state.az.us/ArizonaRevisedStatutes.asp?Title=41; Ariz. Rev. Stat. § 41-1346, www.azleg.state.az.us/FormatDocument.asp?inDoc=/ars/41/01346.htm&Title=41&DocType=ARS; Records Re- tention and Disposition for Arizona Counties, www.lib.az.us/records/pdf/County_RD.pdf. Arkansas: State agencies, Ark. Code Ann. §§ 25-18-601 to -605; county agencies, Ark. Code Ann. §§ 13-4-301 to -308. California: Government Code § 12236, www.leginfo.ca.gov/cgi-bin/displaycode?section=gov&group=12001- 13000&file=12220-12237; Local Government Records Management Guidelines, www.sos.ca.gov/archives/local- gov-program/pdf/records-management-8.pdf. Colorado: Colorado Revised Statutes, Title 24, Article 80, www.michie.com/colorado/lpext.dll?f=templates&fn=main-h.htm&cp; Colorado Municipal Records Retention Schedule, www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/; www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/Sched7.pdf. Connecticut: Conn. Gen. Stat. § 11-8. Records management program. Public Records Administrator, www.cga.ct.gov/2009/pub/chap188.htm#Sec11-8.htm; Disposition of Local Government Records, www.cslib.org/publicrecords/prlocalgov.htm. Delaware: Delaware Public Records Law, 29 Del. Code §§ 501526, http://delcode.delaware.gov/title29/c005/sc01/index.shtml; General Records Retention Schedules, http://archives.delaware.gov/govsvcs/general_records_retention_schedules/index.shtml. District of Columbia: D.C. Code, Title 2, Chapter 17, Public Records Management, §§ 2-1701 to 2-1714, http://government.westlaw.com/linkedslice/default.asp?SP=DCC-1000. Florida:514 Fla. Stat. § 257.36, Records and information management, www.flsenate.gov/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0257/SEC36.HTM &Title=-%3E2008-%3ECh0257-%3ESection%2036#0257.36; General Records Schedule GS1-SL for State and Local Government Agencies, http://dlis.dos.state.fl.us/barm/genschedules/GS1-SL-2006_RevSept2007.pdf. Georgia: Georgia Records Act, Ga. Code Ann. § 50-18-90 et seq., www.sos.georgia.gov/Archives/who_are_we/rims/best_practices_resources/georgia_records_act.htm; Retention Schedules For Local Government Records, http://sos.georgia.gov/archives/pdf/records_and_information_management_services/rslgr.pdf. 513 Government Records Division provides records management assistance to state and local agencies, www.archives.state.al.us/officials/rec-center.html. 514 Services for Records Managers, including records retention scheduling and disposition, http://dlis.dos.state.fl.us/index_RecordsManagers.cfm.
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71 Hawaii: Haw. Rev. Stat., Chapter 92, Public Agency Meetings and Records, § 92-31, Disposition of original record, http://luc.state.hi.us/docs/hrs_92.pdf; § 94-3, Disposal of government records generally, www.capitol.hawaii.gov/hrscurrent/Vol02_Ch0046-0115/HRS0094/HRS_0094-0003.htm; State of Hawaii Gen- eral Records Schedules, http://hawaii.gov/dags/archives/records-management/GRS%202002%20- %20revised%205-06.pdf; Records Management Process, http://hawaii.gov/dags/archives/Records%20management%20process.pdf. Idaho: 67-5751 Records Management, www.legislature.idaho.gov/idstat/Title67/T67CH57SECT67-5751.htm, http://adm.idaho.gov/purchasing/RecordsCenter/RecordRetentionBook.pdf. Illinois: Local Records Act, 50 Ill. Comp. Stat. 205/, www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=699&ChapAct=50%A0ILCS%A0205/&ChapterID=11&ChapterNa me=LOCAL+GOVERNMENT&ActName=Local+Records+Act. Indiana: Ind. Code 5-15-5.1, State Commission on Public Records, www.ai.org/legislative/ic/code/title5/ar15/ch5.1.html; Ind. Code 5-15-6, Local Public Records Commissions, www.ai.org/legislative/ic/code/title5/ar15/ch6.html.515 Iowa: State Records and Archives, http://www.iowahistory.org/archives/. Kansas: Kan. Stat. Ann. Chapter 45. --PUBLIC RECORDS, DOCUMENTS AND INFORMATION, Article 4.--PUBLIC RECORDS PRESERVATION [Accessible from www.kslegislature.org/legsrv-statutes/index.do]. Kentucky: State Archives and Records Act, Ky. Rev. Stat. 171.410-171.740, www.lrc.ky.gov/KRS/171- 00/CHAPTER.HTM; Local Records Retention Schedules, www.kdla.ky.gov/recmanagement/localschedule.htm. Louisiana: La. Rev. Stat. Title 44: Public records and recorders, www.legis.state.la.us/lss/lss.asp?folder=118; La. Rev. Stat. § 44:36, Preservation of records, www.legis.state.la.us/lss/lss.asp?doc=99704; La. Rev. Stat. 44:410, www.legis.state.la.us/lss/lss.asp?doc=99731. Maine: 5 Me. Rev. Stat. Ann. § 95, Powers and duties of State Archivist, www.mainelegislature.org/legis/statutes/5/title5sec95.html; 5 Me. Rev. Stat. Ann. § 95-B, Local government re- cords, www.mainelegislature.org/legis/statutes/5/title5sec95-B.html; Code of Maine Rules, 29 255 Maine State Archives, Chapter 10, Rules for Disposition of Local Government Records, http://www.maine.gov/sos/cec/rules/29/chaps29.htm. Maryland: Annotated Code of Maryland State Government Article 10, §§ 63134, www.msa.md.gov/msa/intromsa/html/record_mgmt/pdf/sg_title10_631-634.pdf ; COMAR 14.18.02; County agency records retention and disposition schedules, http://guide.mdsa.net/series.cfm?action=viewDetailedSeries&ID=se53 ; Municipal agency records retention and disposition schedules, http://guide.mdsa.net/series.cfm?action=viewDetailedSeries&ID=se54. Massachusetts: Mass. Gen. Laws c. 66, § 8, Preservation and destruction of records, books and papers [time- line for keeping state, county, city, and town records], www.mass.gov/legis/laws/mgl/66-8.htm. Michigan: Mich. Comp. Laws 18.128492, Management and Budget Act, Records Management, www.legislature.mi.gov/(S(yfirvcqdnbqsru2k0hguox55))/mileg.aspx?page=getObject&objectName=mcl-Act-431- of-1984; General Schedules for Local Government, www.michigan.gov/hal/0,1607,7-160-17451_18673_31548- 56101--,00.html ; Local Government Records Management and Preservation, www.michigan.gov/documents/hal_mhc_rms_Local_RM_Manual_116243_7.pdf. Minnesota: Minn. Stat. 138.17 Government Records; Administration, www.revisor.leg.state.mn.us/statutes/?id=138.17; Minn. Stat. 138.225, www.revisor.leg.state.mn.us/statutes/?id=138; Prohibition Against Unauthorized Disposal of Records; Penalty; General Records Retention Schedule for Minnesota Cities, www.mcfoa.org/vertical/Sites/%7B067FFB58-E3CD- 42BA-9FB1-11EFC7933168%7D/uploads/%7B6ADE9FAA-D990-4057-AF2B-77EB5ED7E3B7%7D.PDF. 515 For other resources, see www.in.gov/icpr/2771.htm.
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72 Mississippi: Mississippi Code of 1972, Chapter 60, Local Government Records [accessible from http://michie.com/mississippi/lpext.dll?f=templates&fn=main-h.htm&cp=]; Local Government Records Retention Schedule, http://mdah.state.ms.us/recman/schedulemain.php. Missouri: The State and Local Records Law, Sections 109.200 to 109.310, Missouri Revised Statutes Chapter 109, Public and Business Records, www.moga.mo.gov/STATUTES/C109.HTM; Local Records, Records Sched- ules, www.sos.mo.gov/archives/localrecs/schedules/. Montana: Public Records Management, Mont. Code Ann. 2-6-201 through 2-6-214, http://data.opi.mt.gov/bills/MCA_toc/2_6_2.htm; Local Government Records Schedules, http://sos.mt.gov/Records/forms/local/Local_Records_Intro.pdf. Nebraska: Records Management Act, Neb. Rev. Stat. §§ 84-1201 to 84-1228, www.sos.ne.gov/records- management/records_mgmt_act.html. Nevada: Nev. Rev. Stat. 239.085 State records: Disposition by Department of Transportation, www.leg.state.nv.us/NRS/NRS-239.html#NRS239Sec085; Nev. Rev. Stat. 239.121-125 Local governmental re- cords, www.leg.state.nv.us/NRS/NRS-239.html#NRS239Sec121; Nev. Rev. Stat. 11.208, Action by contractor against Department of Transportation upon contract for construction, reconstruction, improvement, or mainte- nance of highway, www.leg.state.nv.us/NRS/NRS-011.html. New Hampshire: Archives and Records Management Act, N.H. Rev. Stat. Ann. 5:26-5:51, www.gencourt.state.nh.us/rsa/html/NHTOC/NHTOC-I-5.htm; N.H. Rev. Stat. Ann. 33-A:4, Disposition Sched- ule, www.gencourt.state.nh.us/rsa/html/III/33-A/33-A-3-a.htm. New Jersey: Public Records, N.J. Rev. Stat. 47:1-1 et seq., www.state.nj.us/state/darm/links/statutes.html; N.J.A.C. 15:3 Records Retention, www.state.nj.us/state/darm/links/regulations.html. New Mexico: Public Records, Section 14-3-1 et seq. (accessible from www.conwaygreene.com/nmsu/lpext.dll?f=templates&fn=main-h.htm&2.0); Title 1, General Government Ad- ministration, Chapter 19, Local Government Records Retention nd Disposition Schedule (LGRRDS), Part 8, New Mexico Municipalities, www.nmcpr.state.nm.us/nmac/parts/title01/01.019.0008.htm. New York: Local Government Records Law, Article 57-A, Arts & Cultural Affairs Law, §§ 57-13 through 57- 39, www.archives.nysed.gov/a/records/mr_laws_acal57A.pdf; Managing Records, www.archives.nysed.gov/a/records/index.shtml. North Carolina: North Carolina Archives and History Act, N.C. Gen. Stat. §§ 121[ ]1 et seq., www.ncleg.net/EnactedLegislation/Statutes/HTML/ByChapter/Chapter_121.html; 07 NCAC 04M .0101 et seq., http://reports.oah.state.nc.us/ncac/title%2007%20-%20cultural%20resources/chapter%2004%20- %20archives%20and%20history/subchapter%20m/subchapter%20m%20rules.pdf. North Dakota: Records Management Act, N.D. Cent. Code § 54-46-01 et seq., www.legis.nd.gov/cencode/t54c46.pdf. Ohio: Ohio Revised Code, Chapter 149: Documents, Reports, and Records, http://codes.ohio.gov/orc/149; Ohio Rev. Code Ann. § 149.431 Records of governmental or nonprofit organizations receiving governmental funds, http://codes.ohio.gov/orc/149.431. Oklahoma: Records Management Act, 67 Okla. Stat. §§ 201 through 216, accessible from www.lsb.state.ok.us/osstatuestitle.html. Oregon: Archiving of Public Records, Or. Rev. Stat. §§ 192.005 to 192.170, www.leg.state.or.us/ors/192.html; Records Management Procedures, Or. Admin. R. §§ 166-030-0005 to 166-030-0070, http://arcweb.sos.state.or.us/rules/OARS_100/OAR_166/166_tofc.html; Oregon State Archives, http://arcweb.sos.state.or.us/banners/legis.htm.
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73 Pennsylvania: 71 Pa. Stat. § 207, Filing and record systems [Title 71, I, Ch. 2, Art. V, accessible from http://government.westlaw.com/linkedslice/default.asp?SP=pac-1000]; 71 Pa. Stat. § 241, The Governor [Tit. 71, I, Ch. 2, Art. VII, accessible from http://government.westlaw.com/linkedslice/default.asp?SP=pac-1000]; Records Management, www.portal.state.pa.us/portal/server.pt/community/records_management/2632. Rhode Island: R.I. Gen. Laws 38-1 Public Records--Custody and Protection, www.rilin.state.ri.us/Statutes/TITLE38/38-1/INDEX.HTM; R.I. Gen. Laws 38-3 Public Records--Public Records Administration Act, www.rilin.state.ri.us/Statutes/TITLE38/38-3/INDEX.HTM. South Carolina: S.C. Code Ann. § 30-1-80, www.scstatehouse.gov/code/t30c001.htm. South Dakota: S.D. Codified Laws 1-27-9 to 1-27-19, Records management programs, http://legis.state.sd.us/statutes/DisplayStatute.aspx?Statute=1-27&Type=Statute; S.D. Codified Laws 1-27-4.1, Format of written contracts, http://legis.state.sd.us/statutes/DisplayStatute.aspx?Type=Statute&Statute=1-27- 4.1; South Dakota Municipalities Records Retention and Destruction Schedule, www.state.sd.us/boa/2005%20Municipal%20Manual.pdf ; Records Management, www.state.sd.us/boa/records.htm. Tennessee: Public Records, Tenn. Code Ann. Title 10, Chapter 7 [Accessible from www.michie.com/tennessee/lpext.dll?f=templates&fn=main-h.htm&cp=tncode]; Rules of Public Records Com- mission, Chapter 1210-1, www.state.tn.us/sos/rules/1210/1210-01.pdf. Texas: Preservation and Management of State Records and Other Historical Resources Government Code, Chapter 441, Subchapter L, www.tsl.state.tx.us/slrm/recordspubs/stbull04.html#pres; Section 441.185, Record Retention Schedules, www.tsl.state.tx.us/slrm/recordspubs/stbull04.html#441185. Utah: Archives and Records Service, 63A Utah Code Chapter 12, www.le.utah.gov/UtahCode/section.jsp?code=63A-12; Retention Schedules, http://archives.utah.gov/recordsmanagement/retention-schedule-menu.html. Vermont: 3 Vt. Stat. Ann. § 117. Vermont state archives and records administration, www.leg.state.vt.us/statutes/fullsection.cfm?Title=03&Chapter=005&Section=00117; 1 Vt. Stat. Ann. § 317a. Disposition of public records, www.leg.state.vt.us/statutes/fullsection.cfm?Title=01&Chapter=005&Section=00317a. Virginia: Virginia Public Records Act, Va. Code §§ 42.1-76 to 42.1-90.1, http://leg1.state.va.us/cgi- bin/legp504.exe?000+cod+TOC42010000007000000000000. Washington: Chapter 40.14 Wash. Rev. Code, Preservation and destruction of public records, http://apps.leg.wa.gov/RCW/default.aspx?cite=40.14. West Virginia: Records Management and Preservation of Essential Records Act, § 5A-8-1 et seq., www.legis.state.wv.us/WVCODE/Code.cfm?chap=05a&art=8#08. Wisconsin: Wis. Stat. § 19.21, Custody and delivery of official property and records, www.legis.state.wi.us/statutes/Stat0019.pdf. Wyoming: Wy. Stat. §§ 9-2-401 to 9-2-413, http://legisweb.state.wy.us/statutes/titles/Title9/Title9.htm; Wyo- ming State Archives, Records Management Manual, http://wyoarchives.state.wy.us/RecMan/pdf/RecordsManual.pdf.