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70 APPENDIX D: State Records Management Laws Links to citations are provided for convenience; transit agencies should verify statutory language from official sources. Alabama:513 Public Records, Chapter 13 of Title 41, Alaska: Alaska Statutes, Title 40, Chapter 21, Management and Preservation of Public Records, Arizona: Ariz. Rev. Stat. 39-121.01. Definitions; maintenance of records; copies, printouts, or photographs of public records; examination by mail; index, 01.htm&Title=39&DocType=ARS; Ariz. Rev. Stat. Title 41, Chapter 8, Article 3, Arizona State Library, Archives and Public Records,; Ariz. Rev. Stat. 41-1346,; Records Re- tention and Disposition for Arizona Counties, Arkansas: State agencies, Ark. Code Ann. 25-18-601 to -605; county agencies, Ark. Code Ann. 13-4-301 to -308. California: Government Code 12236, 13000&file=12220-12237; Local Government Records Management Guidelines, gov-program/pdf/records-management-8.pdf. Colorado: Colorado Revised Statutes, Title 24, Article 80,; Colorado Municipal Records Retention Schedule,; Connecticut: Conn. Gen. Stat. 11-8. Records management program. Public Records Administrator,; Disposition of Local Government Records, Delaware: Delaware Public Records Law, 29 Del. Code 501526,; General Records Retention Schedules, District of Columbia: D.C. Code, Title 2, Chapter 17, Public Records Management, 2-1701 to 2-1714, Florida:514 Fla. Stat. 257.36, Records and information management, &Title=-%3E2008-%3ECh0257-%3ESection%2036#0257.36; General Records Schedule GS1-SL for State and Local Government Agencies, Georgia: Georgia Records Act, Ga. Code Ann. 50-18-90 et seq.,; Retention Schedules For Local Government Records, 513 Government Records Division provides records management assistance to state and local agencies, 514 Services for Records Managers, including records retention scheduling and disposition,

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71 Hawaii: Haw. Rev. Stat., Chapter 92, Public Agency Meetings and Records, 92-31, Disposition of original record,; 94-3, Disposal of government records generally,; State of Hawaii Gen- eral Records Schedules, %20revised%205-06.pdf; Records Management Process, Idaho: 67-5751 Records Management,, Illinois: Local Records Act, 50 Ill. Comp. Stat. 205/, me=LOCAL+GOVERNMENT&ActName=Local+Records+Act. Indiana: Ind. Code 5-15-5.1, State Commission on Public Records,; Ind. Code 5-15-6, Local Public Records Commissions, Iowa: State Records and Archives, Kansas: Kan. Stat. Ann. Chapter 45. --PUBLIC RECORDS, DOCUMENTS AND INFORMATION, Article 4.--PUBLIC RECORDS PRESERVATION [Accessible from]. Kentucky: State Archives and Records Act, Ky. Rev. Stat. 171.410-171.740, 00/CHAPTER.HTM; Local Records Retention Schedules, Louisiana: La. Rev. Stat. Title 44: Public records and recorders,; La. Rev. Stat. 44:36, Preservation of records,; La. Rev. Stat. 44:410, Maine: 5 Me. Rev. Stat. Ann. 95, Powers and duties of State Archivist,; 5 Me. Rev. Stat. Ann. 95-B, Local government re- cords,; Code of Maine Rules, 29 255 Maine State Archives, Chapter 10, Rules for Disposition of Local Government Records, Maryland: Annotated Code of Maryland State Government Article 10, 63134, ; COMAR 14.18.02; County agency records retention and disposition schedules, ; Municipal agency records retention and disposition schedules, Massachusetts: Mass. Gen. Laws c. 66, 8, Preservation and destruction of records, books and papers [time- line for keeping state, county, city, and town records], Michigan: Mich. Comp. Laws 18.128492, Management and Budget Act, Records Management, of-1984; General Schedules for Local Government,,1607,7-160-17451_18673_31548- 56101--,00.html ; Local Government Records Management and Preservation, Minnesota: Minn. Stat. 138.17 Government Records; Administration,; Minn. Stat. 138.225,; Prohibition Against Unauthorized Disposal of Records; Penalty; General Records Retention Schedule for Minnesota Cities, 42BA-9FB1-11EFC7933168%7D/uploads/%7B6ADE9FAA-D990-4057-AF2B-77EB5ED7E3B7%7D.PDF. 515 For other resources, see

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72 Mississippi: Mississippi Code of 1972, Chapter 60, Local Government Records [accessible from]; Local Government Records Retention Schedule, Missouri: The State and Local Records Law, Sections 109.200 to 109.310, Missouri Revised Statutes Chapter 109, Public and Business Records,; Local Records, Records Sched- ules, Montana: Public Records Management, Mont. Code Ann. 2-6-201 through 2-6-214,; Local Government Records Schedules, Nebraska: Records Management Act, Neb. Rev. Stat. 84-1201 to 84-1228, management/records_mgmt_act.html. Nevada: Nev. Rev. Stat. 239.085 State records: Disposition by Department of Transportation,; Nev. Rev. Stat. 239.121-125 Local governmental re- cords,; Nev. Rev. Stat. 11.208, Action by contractor against Department of Transportation upon contract for construction, reconstruction, improvement, or mainte- nance of highway, New Hampshire: Archives and Records Management Act, N.H. Rev. Stat. Ann. 5:26-5:51,; N.H. Rev. Stat. Ann. 33-A:4, Disposition Sched- ule, New Jersey: Public Records, N.J. Rev. Stat. 47:1-1 et seq.,; N.J.A.C. 15:3 Records Retention, New Mexico: Public Records, Section 14-3-1 et seq. (accessible from; Title 1, General Government Ad- ministration, Chapter 19, Local Government Records Retention nd Disposition Schedule (LGRRDS), Part 8, New Mexico Municipalities, New York: Local Government Records Law, Article 57-A, Arts & Cultural Affairs Law, 57-13 through 57- 39,; Managing Records, North Carolina: North Carolina Archives and History Act, N.C. Gen. Stat. 121[ ]1 et seq.,; 07 NCAC 04M .0101 et seq., %20archives%20and%20history/subchapter%20m/subchapter%20m%20rules.pdf. North Dakota: Records Management Act, N.D. Cent. Code 54-46-01 et seq., Ohio: Ohio Revised Code, Chapter 149: Documents, Reports, and Records,; Ohio Rev. Code Ann. 149.431 Records of governmental or nonprofit organizations receiving governmental funds, Oklahoma: Records Management Act, 67 Okla. Stat. 201 through 216, accessible from Oregon: Archiving of Public Records, Or. Rev. Stat. 192.005 to 192.170,; Records Management Procedures, Or. Admin. R. 166-030-0005 to 166-030-0070,; Oregon State Archives,

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73 Pennsylvania: 71 Pa. Stat. 207, Filing and record systems [Title 71, I, Ch. 2, Art. V, accessible from]; 71 Pa. Stat. 241, The Governor [Tit. 71, I, Ch. 2, Art. VII, accessible from]; Records Management, Rhode Island: R.I. Gen. Laws 38-1 Public Records--Custody and Protection,; R.I. Gen. Laws 38-3 Public Records--Public Records Administration Act, South Carolina: S.C. Code Ann. 30-1-80, South Dakota: S.D. Codified Laws 1-27-9 to 1-27-19, Records management programs,; S.D. Codified Laws 1-27-4.1, Format of written contracts, 4.1; South Dakota Municipalities Records Retention and Destruction Schedule, ; Records Management, Tennessee: Public Records, Tenn. Code Ann. Title 10, Chapter 7 [Accessible from]; Rules of Public Records Com- mission, Chapter 1210-1, Texas: Preservation and Management of State Records and Other Historical Resources Government Code, Chapter 441, Subchapter L,; Section 441.185, Record Retention Schedules, Utah: Archives and Records Service, 63A Utah Code Chapter 12,; Retention Schedules, Vermont: 3 Vt. Stat. Ann. 117. Vermont state archives and records administration,; 1 Vt. Stat. Ann. 317a. Disposition of public records, Virginia: Virginia Public Records Act, Va. Code 42.1-76 to 42.1-90.1, bin/legp504.exe?000+cod+TOC42010000007000000000000. Washington: Chapter 40.14 Wash. Rev. Code, Preservation and destruction of public records, West Virginia: Records Management and Preservation of Essential Records Act, 5A-8-1 et seq., Wisconsin: Wis. Stat. 19.21, Custody and delivery of official property and records, Wyoming: Wy. Stat. 9-2-401 to 9-2-413,; Wyo- ming State Archives, Records Management Manual,