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OCR for page 41
Develop an Emergency Preparedness Program 41 Developed supporting materials, including any specific plans, guidance, overview documents, operating procedures, etc., to ensure agency personnel can respond to emergencies and ensure that sufficient reference materials exist to support agency training and response activities. Verified whether its state is a member of EMAC and included the processes for obtaining EMAC resources during emergency response and recovery efforts in its EOP. Defined the purpose, scope of preparedness and incident management activities, and assump- tions necessary for the agency. Described organizational structures, roles and responsibilities, policies, and protocols for pro- viding emergency support and how these roles and responsibilities are assigned. Facilitated response and recovery activities and is flexible enough to use in all emergencies of any magnitude. Described the concept of operations. Described finance, administration, and logistics. Included a section covering the development and ongoing maintenance of the EOP. Included authorities and references. Contained functional annexes, hazard-specific appendices, a glossary, and a list of acronyms (the latter including those terms common to both the EM/ER and transportation communities). Pre-designated functional area representatives to the EOC and provided coordination links with the transportation management centers. Included pre-incident and post-incident public awareness, education, and communication plans and protocols. Provided for post-incident reviews to identify lessons learned and needed improvements. Step 6--Approve and Implement the Plan The fundamental principles of emergency planning dictate that the planning process includes senior officials throughout the process to ensure both understanding and buy-in. This is achieved most successfully when senior leadership has been involved from the onset of the state trans- portation agency's planning activities. Review and approval of the EOP involves only one phase, as described below. PLAN Phase 18: Formally Approve and Implement Transportation-Related Provisions of the State and State Transportation Agency's EOPs and Supporting Annexes and Agency-Specific Supporting Materials Purpose. Ensure adoption of the EOPs and supporting materials. Actions. Ensure review by those at the state emergency management level to verify that State EOP transportation-related provisions have been appropriately adopted by the state transportation agency and addressed by its EOP or supporting materials. Approve both plans through a formal promulgation documentation process that establishes the authority required for making changes and revisions to the plans. Ensure the plans are signed by the agency's chief executive and his or her executive management team, particularly by regional/district leader- ship in decentralized agencies. Focus. Identify where to improve the plans for clarity and usefulness. Supporting Resources. Emergency Management Guide for Business & Industry, Section 1: Step 3--Develop the Plan, Step Observations Executive buy-in is essential to successful EM/ER planning.