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8 A Guide to Emergency Response Planning at State Transportation Agencies of local jurisdictions. What is most important is that--together--all levels of government agree on who is responsible for what and that their respective emergency response plans reflect those responsibilities. Guide Organization and Structure The 2010 Guide follows the basic structure established by FEMA in Comprehensive Prepared- ness Guide 101 (CPG 101) Developing and Maintaining State, Territorial, Tribal, and Local Gov- ernment Emergency Plans.3 (CPG 101, 2009) The March 2009 CPG 101 expands upon FEMA's previous guidance regarding emergency operations planning for transportation agencies. As noted, it also integrates NIMS and NRF concepts and incorporates recommendations from FEMA's 2005 nationwide review of all state EOPs and references the Target Capabilities List (TCL), which outlines the fundamental capabilities essential to implementing the National Preparedness Guidelines. In addition to introductory material and the institutional context for emergency response, the two major sections of the 2010 Guide are · Guidelines for Developing an Emergency Response Program. A detailed step-by-step guide for assessing transportation agency status for emergency response planning that relates ER planning and operations with Emergency Transportation Operations. It addresses prioritiz- ing improvement for both internal agency EOP and the State EOP, introduces the more detailed self-assessment tool, and identifies other external assessments. · Resource Guide. Includes key resource issues related to surface transportation (generally highway-based) and provides further detailed guidance on ER policies and practices. This sec- tion contains guidance on organizational, staffing, and position decisions; decision-making sequences; a full emergency response matrix; and a purpose and supporting resources for action reference matrix. The first section--a detailed high-level review--relies on the FEMA CPG 101 planning process and will be valuable to those who do the ER planning and implement EOPs, both for the agency's involvement within the larger EM community and for the agency's own internal EOP--at both state transportation agency central offices and their regional/district offices and TMC. Addition- ally, the 2010 Guide is aimed at all individuals involved in design, deployment, operation, and maintenance of transportation infrastructure and ongoing operations. Guide Development Process In developing the 2010 Guide, research team members reviewed guidance materials, many other documents, and websites and held discussions with knowledgeable individuals. A key step in the process was to survey state transportation agencies. The team used survey results to iden- tify areas that particularly needed emphasis in the 2010 Guide. The team used the National Response Framework, which establishes new response capability requirements for states and their respective agencies. The team reviewed self-evaluation and guidance practices to develop evaluation criteria against which agencies can assess their current response programs. The criteria use and build upon existing state transportation agency proto- cols and procedures, especially those used for different types of emergencies. 3 FEMA published the newly revised CPG 101 in March 2009. The research team had access to a draft copy of that report and information in the 2010 Guide reflects the FEMA 2009 publication.
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Introduction 9 The focus is on the key elements of NIMS: Command and Management, Preparedness, Resource Management, Communications and Information Management, Supporting Technologies, and Ongoing Management and Maintenance--in combination with the following institutional dimensions: · All-hazards preparedness; · Formal program with senior responsibility, organization, and reporting; · Adequate resource allocation; · Objectives with related performance measures and accountability; and · Laws, regulations, agency policies, and interagency agreements. Based on the above evaluation criteria, the core of the 2010 Guide is a practical self-assessment tool, developed to enable state transportation agencies to (1) evaluate their plans along several response parameters, including training, exercising, adequacy of plans, and interagency relation- ships and (2) recognizing and building on existing agency protocols and procedures, rather than starting from a blank slate. The remainder of the 2010 Guide is organized as follows. Section 2, Institutional Context for Emergency Response, covers the authorities (e.g., laws, policies, and guidelines), the institutional architecture of ER, guiding principles, and key definitions, and the state transportation agency's role in planning and implementing the National Preparedness Guidelines. Section 3 discusses how to Assess Agency Status in Emergency Response Training. Section 4 is an in-depth guide to help state transportation agencies Develop an Emergency Preparedness Program. Section 5, Nature and Degree of Hazards/Threats, identifies the array of hazards/threats faced by states that affect transportation and indicates the typical impacts of each hazard on the transportation sys- tem and how the transportation system contributes to emergency responses. Section 5 concludes with a list of acronyms, references, and other resources. Section 6 is the Resource Guide. A series of appendices conclude the Guide. Appendices AJ are printed in the 2010 Guide. Appendix A is a Guide to Using Portions of the 2002 Guide (as a matrix). Appendix B identifies Emergency Response Legal Authorities. Appendix C identifies Emergency Response Stakeholder Responsibilities. Appendix D is a glossary of Key Emergency Response Definitions. Appendix E provides Key Traffic Incident Definitions. Appendix F identifies the nation's Intelligence Fusion Centers. Appendix G describes the Transportation Emergency Response Effects Tracking (TERET) Tool. Appendix H provides links to Model Emergency Operations Plans. Appendix I provides links to Policy and Procedural Memoranda and Memoranda of Under- standing. Appendix J provides links to resources for state transportation agency Training and Exercise Plans. Appendices K through M and spreadsheet tools referenced in the 2010 Guide and its appendices are available by download and can be accessed at http://www.TRB.org/SecurityPubs; search for A Guide to Emergency Response Planning at State Transportation Agencies. Appendix K is an Anno- tated Bibliography. Appendix L is a white paper, "Identification and Delineation of Incident Man- agement and Large-Scale Emergency Response Functions." Appendix M is a PowerPoint presen- tation that provides an overview of NCHRP Project 20-59(23).