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APPENDIX B
The Federal Coordinating Council's
Vehicle Sharing Policy Statement
One of the most recent and most powerful statements of transportation cost accounting princi-
ples from the federal perspective is the vehicle-sharing policy statement from the Federal Interagency
Coordinating Council on Access and Mobility (CCAM) at http://www.unitedweride.gov/
1_1165_ENG_HTML.htm. This policy statement says that
. . . Federal cost principles do not restrict grantees to serving their own clients . . . if an allowable use of a
program's funds includes the provision of transportation services, then that Federal program may share
transportation costs with other Federal programs and/or community organizations that also allow funds
to be used for transportation services, as long as the programs follow appropriate cost allocation prin-
ciples. [Emphasis added]
. . . allowability of costs is determined in accordance with applicable Federal program statutory and
regulatory provisions and the cost principles in the OMB Circular that apply to the entity incurring the
costs. Federal cost principles allow programs to share costs with other programs and organizations.
Program costs must be reasonable, necessary, and allocable. Thus, vehicles and transportation resources
may be shared among multiple programs, as long as each program pays its allocated (fair) share of costs
in accordance with relative benefits received. [Emphasis added.]
This policy statement is significant in many ways. First, as a requirement from a federal inter-
agency council, this pronouncement has the effect of offering specific instructions to its 13 mem-
ber federal departments and agencies. Second, it specifically establishes a broad-ranging policy
of resource sharing across a wide spectrum of federally funded programs while reinforcing pre-
vious statements from individual agencies. Third, it clearly identifies federal accounting regula-
tions that apply to transportation services. Finally, it establishes cost allocation as a fundamental
process for coordinating similar transportation efforts funded by separate federal programs.
These accomplishments constitute a framework for the implementation of the detailed proce-
dures developed in TCRP Report 144: Sharing the Costs of Human Services Transportation.
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