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Identifying Hazardous Materials in Your Jurisdiction 25 the Association of American Railroads, the American Trucking Associations (and their state affiliates), the National Industrial Transportation League, and the Dangerous Goods Advisory Council. State Emergency Management Agencies Many state emergency management agencies have conducted studies to capture useful infor- mation, such as local or regional hazmat commodity flow studies. Entities considering their own commodity flow studies should consult the guidance provided by HMCRP Project 01, "Haz- ardous Materials Commodity Flow Data and Analysis" (Texas A&M University 2010). Other State and Local Agencies Many state and local agencies deal with hazmat and may be a source for additional information beyond the LEPC. These include state police or highway patrol agencies, state bomb squads, state fire marshals, state environmental protection agencies, local emergency management agencies, and local fire and emergency services agencies. Transportation Companies While commercial motor carriers are too numerous to contact them all directly, individual railroads, pipeline operators, and barge companies may be able to provide information on the hazmat they move through specific jurisdictions. Documentation--Creating a Hazardous Materials Portfolio A big question for planning agencies gathering information on hazmat in their jurisdictions is the level of detail needed to support planning efforts. Information should be captured at the specific material level, but many of the subsequent steps in the planning effort rely on aggregating specific materials into the primary Incident Release Types discussed earlier in this chapter. This allows you some flexibility in incorporating specific characteristics of the material in potential consequence assessment, needed response capabilities, etc. The key data elements needed for each material stored at each location are: Location where material is stored or transported (facility or route); Material name (such as U.S.DOT proper shipping name or trade name); Incident release type (principal hazard); and Quantity present at any given time (can record more than one level if, for example, the average is fairly low but on some occasions the amount present is quite large). Step 7 Create a framework for capturing the hazard survey data, such as using the assessment tool or a spreadsheet with the format shown in Table 11 for the first four columns. Each row in the spreadsheet would contain a unique combination of hazardous material, location, and quantity. You may also want to capture additional information for each row, such as the source of the Table 11. Sample spreadsheet format for collecting hazard survey data. Facility or Hazard Quantity Shipments Material Route [H] (incl. units) per Month Facility Y Ethylene oxide Fire 8,000 lbs. 20 Interstate Z Chlorine Toxic Gas Release 30,000 lbs. 10