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CHAPTER III Assessing Your Requirements You have established that you want an information management system and have initiated the process and garnered the appropriate support to move to the next step. In the requirements assessment, you define the scope and goals of the system including the following: The specific areas to include or "enterprise." The use of "enterprise" here should not be confused with an enterprise database system or GIS discussed earlier in this document. Here, "enterprise" refers to the extent of the operational areas that will be included in the system. When used with databases or GIS, "enterprise" refers to a system's ability to manage multiple datasets or instances of the database or GIS software over multiple machines and multiple users at the same time. The functions to be performed Data needed to support those functions Security issues including who will have access and what rights they will have What other systems will be part of the design and how these systems will interact with your system What anticipated technological advances to consider What legal and regulatory requirements must be addressed This process is not linear and the assessment will continue to evolve as the process moves forward. Partners and Defining the Enterprise The first thing to decide is what functional areas to include in your system. A consideration for determining this is your span of control over resources and processes. Your authority to direct people, money, and equipment determines the boundary between internal and external strategies to system development. (Fletcher 1999) The essential distinction is that internal relationships are based on authority and power and external relationships are based on negotiation. Although this does not define the enterprise, it may be a determining factor when you consider the time and effort necessary to coordinate negotiations with external partners. Table 4 summarizes functional areas that were included in the initial NCHRP 8-55 and 8-55A project statements. Based on results of the research performed in NCHRP 8-55, the focus for the 8-55A logical model and this document was narrowed to the functional areas covered in the FHWA Project Development Guide but includes consideration for the other areas. As indicated in Chapter I, right-of-way activities occur within the project delivery process. To help visualize the various aspects that come into play in the process along with the information in Table 4, a schematic of the project delivery process with the components that are included in the 8-55A logical model is shown in Figure 4. 17

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18 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System Table 4. Functional areas in right-of-way offices. Location in Reference to Project Operational Elements 8-55A Logical Model Development Guide Planning Overall Chapter 5 ROW Project Management Overall Chapters 2, 3, 15 Engineering & Mapping External Link -- Property Appraisal Appraisal Model Chapters 6, 7, 8, 14 Property Acquisition Acquisition Model Chapters 9, 11, 14 Relocation Assistance Relocation Model Chapter 10 Property/Asset Management Property Management Model Chapter 12 Utility Relocation Management External Link -- Outdoor Advertising External Link -- Corridor Preservation Overall Chapter 6 Note: Many of the figures in this report have been converted from color to grayscale for printing. The electronic version of the report (posted on the web at www.trb.org/Main/Blurbs/165239.aspx) retains the color versions. Figure 4. Right-of-way activities within project delivery.