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20 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System
Table 5. Anticipated use cases.
Category User Use Case Description
Program Manager Person directing the ROW office
Project Manager Personnel managing specific ROW project
Legal Counsel Personnel in transportation agency legal department
Title Researcher Personnel researching and establishing clear title
General Internal Auditor Transportation agency auditor
ROW Accountant Personnel responsible for ROW project expenses
ROW Contract Manager Personnel responsible for ROW project contracts
Transportation Agency State transportation agency
FHWA Representative FHWA ROW contact
Appraiser Personnel performing parcel appraisal
Appraisal Reviewer Personnel reviewing parcel appraisal
Appraisal
Specialty Appraiser Personnel performing any specialty appraisals
Owner Property owner
Negotiator Personnel negotiating sales price with property owner
Agency Official Official from agency that has authority to buy parcel
Acquisition Arbitrator Official who has authority to arbitrate the parcel price
Title Agent Personnel who establishes clear title of the parcel
Legal ROW legal counsel
Personnel who assist persons and businesses
Relocation Specialist
requiring relocation
Relocation
Displaced Person Person being relocated
Displaced Business Owner Owner of a business being relocated
Property Manager Personnel managing agency-owned property
Personnel appraising agency-owned property for lease
Appraiser
or sale
Personnel responsible for lease and maintenance
Contract Manager
Property contracts
Management Personnel or contractors responsible for maintaining
Contractors
state-owned properties
Oversight Committee Committee that approves state-owned parcel sales
Tenant Persons who lease state-owned property
Public General public who may have an interest in a project
Best Practices to Be Incorporated
If you perform a survey of related efforts and best practices, you will want to evaluate the
results to decide what, if any, aspects to include in your effort. One approach to this is to list the
components or functionality that you are interested in and rate them using the following:
0--Not applicable
1--Does not meet requirements
2--Partially meets requirements
3--Meets requirements
4--Exceeds requirements
5--Outstanding example
You would then evaluate the different components against the corresponding potential cost
to determine which, if any, should be incorporated into your design.
Legal and Regulatory Requirements
and Issues That Must Be Addressed
State agencies are required to follow legislative and regulatory mandates related to obtaining
real property and relocating those affected. Because your business is built around these mandates,
your office is aware of the unique requirements that you must meet. The 8-55A logical model and
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Assessing Your Requirements 21
Table 6. Summary of high-level business process functions
from the Project Development Guide by right-of-way
business area.
Right-of-Way Area Business Process Function
Project establishment
Initial planning
Early acquisition
Project authorization
Project agreement
Funds encumbered
Project Development
ROW mapping and engineering
Utility relocation and management
Staff identification
Parcel identification & cost estimation
Title document processing
Identification of parcel type
Corridor Management Corridor management
Parcel selection
Initial review
Appraiser assignment
Contract appraiser
Value donation
Appraisal
Waiver
Process
Appraisal review
Appraiser certificate
Just compensation establishment
Pre-negotiation
Acquisition Negotiation
Closing
Relocation planning
Relocation Services
Assistance payments
Pre-construction property management
During construction property management
Post-construction property management
Rodent control
Property Management
Security inspection
Hazardous materials
Acquired property
Construction
Update excess to inventory
Review project plans
Accumulate and store records
Status report
Project Closing
ROW certification
State-defined processes
Final claims
Close accounting
Re-open if necessary
Encroachment cleaning
Excess property disposition
Construction
Appendix B indicate the readily identifiable areas as "state specific," which are summarized
below:
· Condemnation and everything associated with pursuing this process to obtain real property
· Mobile homes acquisition
· Protective buying
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22 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System
· Approved state-specific process for appraisal
· Approved state-specific process for acquiring property (not condemnation)
· Assessments
· Functional replacement of publicly owned facilities
· Inverse condemnation
· Highway access management
· Right-of-way leasing
· Leasing property outside of the right-of-way
· Airspace marketing
· Rules for disposing of excess property
· Mineral/water rights
The 8-55A logical model does not develop these areas any further than to identify them as state
specific.
As you build your model, you may want to explicitly identify these regulations and the cor-
responding activities in your design since these often relate directly to state and federal auditing
and reporting requirements.
