National Academies Press: OpenBook
Page i
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R1
Page ii
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R2
Page iii
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R3
Page iv
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R4
Page v
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R5
Page vi
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R6
Page vii
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R7
Page viii
Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2011. Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices. Washington, DC: The National Academies Press. doi: 10.17226/14504.
×
Page R8

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

TRANSPORTAT ION RESEARCH BOARD WASHINGTON, D.C. 2011 www.TRB.org N A T I O N A L C O O P E R A T I V E H I G H W A Y R E S E A R C H P R O G R A M NCHRP REPORT 695 Subscriber Categories Administration and Management • Data and Information Technology • Finance • Highways Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices Kathleen L. Hancock THE CENTER FOR GEOSPATIAL INFORMATION TECHNOLOGY VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Alexandria, VA Research sponsored by the American Association of State Highway and Transportation Officials in cooperation with the Federal Highway Administration

NATIONAL COOPERATIVE HIGHWAY RESEARCH PROGRAM Systematic, well-designed research provides the most effective approach to the solution of many problems facing highway administrators and engineers. Often, highway problems are of local interest and can best be studied by highway departments individually or in cooperation with their state universities and others. However, the accelerating growth of highway transportation develops increasingly complex problems of wide interest to highway authorities. These problems are best studied through a coordinated program of cooperative research. In recognition of these needs, the highway administrators of the American Association of State Highway and Transportation Officials initiated in 1962 an objective national highway research program employing modern scientific techniques. This program is supported on a continuing basis by funds from participating member states of the Association and it receives the full cooperation and support of the Federal Highway Administration, United States Department of Transportation. The Transportation Research Board of the National Academies was requested by the Association to administer the research program because of the Board’s recognized objectivity and understanding of modern research practices. The Board is uniquely suited for this purpose as it maintains an extensive committee structure from which authorities on any highway transportation subject may be drawn; it possesses avenues of communications and cooperation with federal, state and local governmental agencies, universities, and industry; its relationship to the National Research Council is an insurance of objectivity; it maintains a full-time research correlation staff of specialists in highway transportation matters to bring the findings of research directly to those who are in a position to use them. The program is developed on the basis of research needs identified by chief administrators of the highway and transportation departments and by committees of AASHTO. Each year, specific areas of research needs to be included in the program are proposed to the National Research Council and the Board by the American Association of State Highway and Transportation Officials. Research projects to fulfill these needs are defined by the Board, and qualified research agencies are selected from those that have submitted proposals. Administration and surveillance of research contracts are the responsibilities of the National Research Council and the Transportation Research Board. The needs for highway research are many, and the National Cooperative Highway Research Program can make significant contributions to the solution of highway transportation problems of mutual concern to many responsible groups. The program, however, is intended to complement rather than to substitute for or duplicate other highway research programs. Published reports of the NATIONAL COOPERATIVE HIGHWAY RESEARCH PROGRAM are available from: Transportation Research Board Business Office 500 Fifth Street, NW Washington, DC 20001 and can be ordered through the Internet at: http://www.national-academies.org/trb/bookstore Printed in the United States of America NCHRP REPORT 695 Project 08-55A ISSN 0077-5614 ISBN 978-0-309-21329-5 Library of Congress Control Number 2011930534 © 2011 National Academy of Sciences. All rights reserved. COPYRIGHT INFORMATION Authors herein are responsible for the authenticity of their materials and for obtaining written permissions from publishers or persons who own the copyright to any previously published or copyrighted material used herein. Cooperative Research Programs (CRP) grants permission to reproduce material in this publication for classroom and not-for-profit purposes. Permission is given with the understanding that none of the material will be used to imply TRB, AASHTO, FAA, FHWA, FMCSA, FTA, or Transit Development Corporation endorsement of a particular product, method, or practice. It is expected that those reproducing the material in this document for educational and not-for-profit uses will give appropriate acknowledgment of the source of any reprinted or reproduced material. For other uses of the material, request permission from CRP. NOTICE The project that is the subject of this report was a part of the National Cooperative Highway Research Program, conducted by the Transportation Research Board with the approval of the Governing Board of the National Research Council. The members of the technical panel selected to monitor this project and to review this report were chosen for their special competencies and with regard for appropriate balance. The report was reviewed by the technical panel and accepted for publication according to procedures established and overseen by the Transportation Research Board and approved by the Governing Board of the National Research Council. The opinions and conclusions expressed or implied in this report are those of the researchers who performed the research and are not necessarily those of the Transportation Research Board, the National Research Council, or the program sponsors. The Transportation Research Board of the National Academies, the National Research Council, and the sponsors of the National Cooperative Highway Research Program do not endorse products or manufacturers. Trade or manufacturers’ names appear herein solely because they are considered essential to the object of the report.

The National Academy of Sciences is a private, nonprofit, self-perpetuating society of distinguished scholars engaged in scientific and engineering research, dedicated to the furtherance of science and technology and to their use for the general welfare. On the authority of the charter granted to it by the Congress in 1863, the Academy has a mandate that requires it to advise the federal government on scientific and technical matters. Dr. Ralph J. Cicerone is president of the National Academy of Sciences. The National Academy of Engineering was established in 1964, under the charter of the National Academy of Sciences, as a parallel organization of outstanding engineers. It is autonomous in its administration and in the selection of its members, sharing with the National Academy of Sciences the responsibility for advising the federal government. The National Academy of Engineering also sponsors engineering programs aimed at meeting national needs, encourages education and research, and recognizes the superior achievements of engineers. Dr. Charles M. Vest is president of the National Academy of Engineering. The Institute of Medicine was established in 1970 by the National Academy of Sciences to secure the services of eminent members of appropriate professions in the examination of policy matters pertaining to the health of the public. The Institute acts under the responsibility given to the National Academy of Sciences by its congressional charter to be an adviser to the federal government and, on its own initiative, to identify issues of medical care, research, and education. Dr. Harvey V. Fineberg is president of the Institute of Medicine. The National Research Council was organized by the National Academy of Sciences in 1916 to associate the broad community of science and technology with the Academy’s purposes of furthering knowledge and advising the federal government. Functioning in accordance with general policies determined by the Academy, the Council has become the principal operating agency of both the National Academy of Sciences and the National Academy of Engineering in providing services to the government, the public, and the scientific and engineering communities. The Council is administered jointly by both Academies and the Institute of Medicine. Dr. Ralph J. Cicerone and Dr. Charles M. Vest are chair and vice chair, respectively, of the National Research Council. The Transportation Research Board is one of six major divisions of the National Research Council. The mission of the Transporta- tion Research Board is to provide leadership in transportation innovation and progress through research and information exchange, conducted within a setting that is objective, interdisciplinary, and multimodal. The Board’s varied activities annually engage about 7,000 engineers, scientists, and other transportation researchers and practitioners from the public and private sectors and academia, all of whom contribute their expertise in the public interest. The program is supported by state transportation departments, federal agencies including the component administrations of the U.S. Department of Transportation, and other organizations and individu- als interested in the development of transportation. www.TRB.org www.national-academies.org

CRP STAFF FOR NCHRP REPORT 695 Christopher W. Jenks, Director, Cooperative Research Programs Crawford F. Jencks, Deputy Director, Cooperative Research Programs Edward T. Harrigan, Senior Program Officer Melanie Adcock, Senior Program Assistant Eileen P. Delaney, Director of Publications Natalie Barnes, Editor NCHRP PROJECT 08-55A PANEL Field of Transportation Planning—Area of Forecasting Susan Marlow, Smart Data Strategies, Franklin, TN (Chair) Gary C. Fawver, Pennsylvania DOT, Harrisburg, PA Gerald L. Gallinger, Olympia, WA Kevin F. Leonard, Minnesota DOT, St. Paul, MN Cindy L. Smith, Idaho Transportation Department, Boise, ID John W. Strahan, Topeka, KS Mark S. Turner, California DOT, Sacramento, CA Mark J. Sarmiento, Federal Highway Administration Liaison Kathy Facer, Federal Highway Administration Liaison Thomas Palmerlee, TRB Liaison C O O P E R A T I V E R E S E A R C H P R O G R A M S

This report presents a guide for implementing a geospatially enabled enterprise-wide information management system for right-of-way offices and includes a logical model to assist with this implementation. The report will be of immediate interest to staff in state highway agencies responsible for the acquisition, management, and disposition of real estate for right-of-way. Right-of-way (ROW) issues commonly cause project delay and increased costs. While many state departments of transportation (DOTs) use technology such as computer-aided drafting and design to draft ROW plans, the approved final plans are often manually recorded and filed on paper or Mylar. Posting and storing such data by hand is obsolete, inefficient, and unresponsive to the demands of modern project management, preventing multiple users from conveniently accessing real-time ROW information and resulting in undue delay and cost overruns. Moreover, paper and Mylar records are more vulnerable to damage or destruction by fire, flooding, or other catastrophic events. Manually recorded ROW information includes agency ownership, appraisal information, acquisition status, and property management functions that are important for addressing real estate issues, utilities, environmental permitting and mitigation, access management, maintenance, and programming. Electronic management of this information improves the coordination and consistency of data, leading to reduced project delivery delays caused by ROW acquisition. In addition, the ability to retrieve these data electronically provides fast, convenient, and consistent access to all users, reducing the time and expense needed to ship documents, eliminating repetitive entries, minimizing data entry errors caused by multiple formats, and ultimately saving money for DOTs. Electronic management of real estate infor- mation can improve coordination with local jurisdictions and provide appropriate data to the public on DOT ownership of property. The automation of ROW functions and development of data-integration models using existing technology, including geospatial applications (generally referred to as geographic information systems or GIS), are needed to enable multiple users to access the ROW infor- mation quickly and easily. The first step in this automation process was accomplished in NCHRP Project 8-55, “Integrating Geospatial Technologies into the Right-of-Way Data-Management Process,” completed in 2006.1 NCHRP Project 8-55 identified the data elements needed to support the automation of ROW functions into a fully operational system that integrates GIS technologies into the ROW process. F O R E W O R D By Edward T. Harrigan Staff Officer Transportation Research Board 1NCHRP Research Results Digest 310: Integrating Geospatial Technologies into the Right-of-Way Data-Management Process, Transportation Research Board of the National Academies, Washington, DC, December 2006.

The next step in the process of automating ROW functions was accomplished in NCHRP Project 8-55A, “Developing a Logical Model for a Geo-Spatial Right-Of-Way Land Man- agement System” and is reported herein. The objectives of this research were to (1) develop an enterprise-level logical model for a prototypical GIS-enabled, ROW land management system for state DOTs and (2) demonstrate how the logical model could be linked with DOT enterprise systems now in use to assist with the model’s implementation within the enterprise system. The project was carried out by the Virginia Polytechnic Institute and State University, Alexandria, Virginia. The research led to the following key products: (1) a comprehensive annotated bibliography of literature about use of geospatial and innovative information systems to include enterprise- level systems used in state transportation agencies; (2) a logical model for a geospatially enabled enterprise-wide information management system for right-of-way offices developed using Sparx Systems Enterprise Architect and an accompanying implementation guide; (3) case studies demonstrating how the logical model might be integrated into the enterprise systems of several state DOTs; and (4) two executive summaries, the first of which is focused on the current state of the practice and is designed to answer “what’s in it for me (my agency)?” while the second is focused on implementing an information system and answers “what does the ROW office need to ensure the implementation is successful?” This report presents the guide for implementing the logical model; the accompanying CD-ROM presents the logical model and a guide for its use. The annotated bibliography and executive summaries are available on the NCHRP Report 695 summary web page (www.trb.org/ Main/Blurbs/165239.aspx). The project final report, which fully documents the research, may be downloaded from the NCHRP Project 8-55A web page (http://apps.trb.org/cmsfeed/ TRBNetProjectDisplay.asp?ProjectID=2326).

1 Summary 4 Chapter I Introduction 4 The Importance of a Right-of-Way Information Management System 5 Public Law 91-646 as Amended (Uniform Act) 5 NCHRP Project to Develop a Logical Model 6 Moving to a Geospatially Enabled Enterprise-wide Right-of-Way Information Management System 9 Implementing Geospatial Enablement 10 How to Use This Implementation Guide 11 Organization of the Implementation Guide 13 Chapter II Building Support 13 Recruiting a Champion 13 Obtaining Leadership, Stewardship, and Management Support 14 Appointing the Working Group 14 Linking to Agency Performance Measures and Goals 15 Researching Related Efforts 17 Chapter III Assessing Your Requirements 17 Partners and Defining the Enterprise 19 Establishing Requirements 19 Use Cases 19 Business Processes 20 Best Practices to Be Incorporated 20 Legal and Regulatory Requirements and Issues That Must Be Addressed 23 Chapter IV Assessing Your Capabilities 23 Current Right-of-Way Applications 24 Existing Database Structure 24 Existing Geospatial Capabilities 24 Other Information and/or Decision Support Systems 25 Current Information Technology Policies 26 Chapter V Defining the System 26 Role of Workflow Management 26 Technical Architecture (Type of System) 28 Starting Point 29 Data Structure 29 Geospatial Capabilities 30 Document Management 31 Reporting C O N T E N T S

32 Chapter VI Developing an Implementation Plan 32 Phasing Options 33 Feasibility 33 Implementation Timeline and Milestones 35 Chapter VII Implementation 35 Requirements 35 Resources 36 Detailed Design 36 Test Plan 36 Procedures for Configuration Management—Versioning 37 Software Development 37 Training Plan 38 Training 39 References 40 Acronyms and Abbreviations 41 Terminology 41 Standard Terminology from Uniform Act 43 Additional or Alternative Terminology 48 Appendices Note: Many of the photographs, figures, and tables in this report have been converted from color to grayscale for printing. The electronic version of the report (posted on the Web at www.trb.org) retains the color versions.

Next: Summary »
Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices Get This Book
×
MyNAP members save 10% online.
Login or Register to save!
Download Free PDF

TRB’s National Cooperative Highway Research Program (NCHRP) Report 695: Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices provides guidance for right-of-way offices in implementing a geospatially enabled enterprise-wide information management system and includes a logical model to assist with this implementation.

NCHRP Reort 695 presents the guide for implementing the logical model; a CD-ROM, included with the print version of the report, presents the logical model and a guide for its use. The annotated bibliography and executive summaries are available online.

The contractor's final report, which documents the research related to development of NCHRP Report 695, may be downloaded from the NCHRP Project 8-55A web page.

The CD-ROM is also available for download from TRB’s website as an ISO image. Links to the ISO image and instructions for burning a CD-ROM from an ISO image are provided below.

Help on Burning an .ISO CD-ROM Image

Download the .ISO CD-ROM Image

(Warning: This is a large file and may take some time to download using a high-speed connection.)

CD-ROM Disclaimer - This software is offered as is, without warranty or promise of support of any kind either expressed or implied. Under no circumstance will the National Academy of Sciences or the Transportation Research Board (collectively “TRB’) be liable for any loss or damage caused by the installation or operation of this product. TRB makes no representation or warranty of any kind, expressed or implied, in fact or in law, including without limitation, the warranty of merchantability or the warranty of fitness for a particular purpose, and shall not in any case be liable for any consequential or special damages.

  1. ×

    Welcome to OpenBook!

    You're looking at OpenBook, NAP.edu's online reading room since 1999. Based on feedback from you, our users, we've made some improvements that make it easier than ever to read thousands of publications on our website.

    Do you want to take a quick tour of the OpenBook's features?

    No Thanks Take a Tour »
  2. ×

    Show this book's table of contents, where you can jump to any chapter by name.

    « Back Next »
  3. ×

    ...or use these buttons to go back to the previous chapter or skip to the next one.

    « Back Next »
  4. ×

    Jump up to the previous page or down to the next one. Also, you can type in a page number and press Enter to go directly to that page in the book.

    « Back Next »
  5. ×

    To search the entire text of this book, type in your search term here and press Enter.

    « Back Next »
  6. ×

    Share a link to this book page on your preferred social network or via email.

    « Back Next »
  7. ×

    View our suggested citation for this chapter.

    « Back Next »
  8. ×

    Ready to take your reading offline? Click here to buy this book in print or download it as a free PDF, if available.

    « Back Next »
Stay Connected!