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27 CHAPTER 5 Tribe/Agency Collaboration Toolbox (TACT) 5.1 Overview of Toolbox 1. Identify the transportation project or program. 2. Utilize the checklist to identify any potential issues on the This chapter will describe the Tribe/Agency Collaboration project. Toolbox (TACT), and the process of using the toolbox to select 3. Refer to the Ladder of Collaboration to select the appro- practices of communication, coordination and cooperation for priate level of collaboration. implementing projects. The toolbox process consists of six steps 4. Refer to the strategy selection matrixes to select 3C prac- and is depicted in Figure 2. tices appropriate for addressing the project's issues. First, a transportation initiative (i.e., project or program) is 5. Identify and review case studies as examples of strategy proposed. This proposed project involves stakeholders from implementation. transportation agencies and tribal communities. Because each 6. Utilize the implementation plan, lessons learned, and rec- project is unique, different parties would be involved in differ- ommendations to implement the selected strategies. ent projects. Therefore, it is not always apparent what issues might be encountered on any given project. In order to proactively address issues and enable success, 5.2 Step 1: Identification of each party involved can utilize the self-assessment checklists Transportation Initiative as step two in the process. These checklists will allow each First, a transportation initiative (i.e., project or program) party to identify potential issues that will be encountered on needs to be selected as requiring TACT. A prerequisite is that the project. this initiative involves stakeholders from transportation agen- After potential issues have been identified, parties should cies and tribal communities. It can be either a newly proposed evaluate and select the appropriate level in the Ladder of Col- initiative or an existing one. As a matter of fact, a new initiative laboration. Using the steps of the ladder, parties can select will undergo the TACT process several times throughout its life practices of 3Cs that are suited to enable success when such cycle. It is suggested to conduct a TACT cycle for each project issues are present. To illustrate how the selected practices phase (e.g., planning, design, construction, etc.). Furthermore, have previously been implemented, Step 4 provides a com- it is expected that project stakeholders change significantly pilation of case studies that can be referred to in regard to when a project moves forward in its lifecycle. Therefore, con- each practice. Each case study provides a real-life example of ducting a new cycle of TACT will help project stakeholders' a combination of practices being utilized to treat different awareness of issues and commitment to a collaborative envi- issues. ronment. Similarly, an existing transportation initiative may Finally, after 3C practices have been selected for use on the either undergo the TACT process for the first time or reassess project, an implementation plan, lessons learned and recom- issues and practices in advanced project phases. mendations are provided for each practice. The implemen- tation plan provides guidance on how to implement each 5.3 Step 2: Identification of practice within the framework of a transportation project or Underlying Issues program. Lessons learned and recommendations are pro- vided to supplement the implementation plan. In order to The issues self-assessment checklists are a tool provided to illustrate this process, an example is provided in Section 5.8. assist transportation and tribal officials in identifying poten- In summary, the toolbox consists of the following six steps: tial issues prior to project commencement. The issues of (1)