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HMCRP Report 3: Guidebook for Conducting Local Hazardous Materials Commodity Flow Studies (2011)
Hazardous Material Cooperative Research Program (HMCRP)

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Warner, Jeffery E, Olson, Leslie E, Jasek, Deborah L, Bierling, David H, Protopapas, Annie A, Rogers, George O, Transportation Research Board. "2.3 Define Data Requirements." HMCRP Report 3: Guidebook for Conducting Local Hazardous Materials Commodity Flow Studies. Washington, DC: The National Academies Press, 2011.

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Front Matter (R1-R9)
Summary (1-9)
1.1 Need for Document (10-11)
1.2 Hazmat Transportation Overview (12-14)
1.3 Organization of this Report (15-16)
2.1 Select Leadership (17-18)
2.2 Set Objectives (19-21)
2.3 Define Data Requirements (22-22)
2.4 HMCFS Objectives and Public Protection Goals (23-23)
3.1 Collect Baseline Information (24-25)
3.2 Review and Evaluate Baseline Information (26-27)
3.3 Scope the HMCFS Project (28-29)
4.2 Locally or Institutionally Available Data Sources (30-35)
4.3 Electronic Databases and Reports (36-40)
4.4 Review Existing Data and New Data Needs (41-42)
5.1 Conduct Interviews (43-44)
5.2 Considerations for Field Data Collection (45-49)
5.3 Collect Field Data (50-54)
5.4 Validate New Data (55-56)
6.1 Railway, Pipeline, Waterway, and Airway Data Analysis (57-58)
6.3 Document the Data (59-65)
6.4 Summarize Information (66-66)
6.5 HMCFS Content (67-68)
7.2 Disseminate and Communicate Information (69-71)
7.3 Apply Results (72-73)
7.5 Revisions and Updates (74-74)
Chapter 8 - Conclusions and Recommendations (75-76)
References (77-78)
Key Terms & Acronyms (79-80)
Appendix A - Hazardous Materials Placards (81-82)
Appendix B - Shipping Documents and Placard Numbers from 2008 ERG (83-83)
Appendix C - HMCFS Case Studies (84-92)
Appendix D - Promising Practices for Conducting an HMCFS (93-117)
Appendix E - HMCFS Sampling and Scheduling (118-121)
Appendix F - Sample Railroad Data Request Form (122-123)
Appendix G - Electronic Database and Report Descriptions (124-136)
Appendix H - 2002 Vehicle Inventory and Use Survey Data (137-143)
Appendix I - Large Truck Incident and Accident Information (144-145)
Appendix J - Truck/Hazmat Placard Identification Sheet and Count Tabulation Sheets (146-160)
Appendix K - Existing and New HMCFS Data Analysis Examples (161-174)
Abbreviations used without definitions in TRB publications (175-175)

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22 Guidebook for Conducting Local Hazardous Materials Commodity Flow Studies 2.2.8 Hazmat Route Designation Designating routes over which hazardous material may not be transported can help prevent incidents from impacting local populations or sensitive environmental areas, and federal law au- thorizes states to designate highway routes over which the transport of hazardous materials may be permitted or prohibited. The requirements for route designation, restriction, or prohibition for transport of non-radioactive hazardous materials (NRHM) are defined in 49 CFR, Part 397, et seq. Local communities and states may have additional requirements for hazmat route desig- nation. As with comprehensive planning, hazmat route designation can be a very controversial topic for a community. HMCFS information should be sufficiently detailed and specified to maximize usability and prevent criticism or dismissal. FHWA's Highway Routing of Hazardous Materials: Guidelines for Applying Criteria (13) is one source of guidance for conducting a haz- mat route assessment. The information collected for an HMCFS can directly support many of the most important routing analysis considerations, including type of roadway, accident history, type and quantity of hazardous material, and amount of through routing. Other information that may be included in an HMCFS consists of population densities, locations of special popu- lations, and locations of critical infrastructures. Further risk analyses can identify relative impact zones and risks for different hazardous materials. 2.2.9 Legal Takings As local entities seek to prevent hazmat incidents from occurring in populated areas or im- plement comprehensive plans, properties may be restricted to uses compatible with those plans. Current owners may suffer a loss in opportunity costs. These legal takings (eminent domain), although very rare, can end in serious proceedings that can be controversial and quite costly. HMCFS data that may be used to support such limitations are likely to require a high level of detail and precision to maximize utility, prevent criticism, and hold up in legal proceedings. 2.3 Define Data Requirements The project team defines the data requirements of the HMCFS project based on the objec- tives set by the core team. The data requirements include sampling (where, when, and how often data are collected) and precision (characterization of hazmat flows and flow mechanisms by type and quantity). As the data requirements increase according to the level of HMCFS ob- jectives, the number of applicable data sources decreases. This is because many data sources, such as national-level flow estimates, are collected using techniques that are not appropriately matched to the sampling or precision required to support the objectives at the local level. These data should only be used to develop very general ideas about the nature and patterns of what might be travelling through a local jurisdiction such as a city or county. Other data provide enough information to understand the local nature and patterns of hazmat transport in a jurisdiction, but not for specific times, locations, or individual hazmat commodities. At the highest level, data are very locally detailed and can be used to identify the particular nature and patterns of what has been observed in a jurisdiction, even for a specific network location, time of day, or hazmat commodity. Sampling and precision requirements for HMCFS data are discussed in Chapter 5. Appendix D.2, Let HMCFS Objectives Guide Sampling, suggests some guidelines for sampling hazmat transport data (that is, where, when, and how often data should be collected) according to proj- ect objectives. Appendix E provides further information about sampling frameworks.