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76 APPENDIX E Sample FOD Program and Inspection Guidance (Courtesy of San Antonio Airport System) AIRPORT OPERATIONS FOD Prevention Program Database (located on the OPS 204 flash drive), to all of the individuals listed on the FOD Pre- FOD Program and Inspection Guidance Document vention Program e-mail distribution list. Print the notification form, scan the form on the OPAG multifunction device and Purpose: e-mail it to yourself in PDF format. Then forward that e-mail The FOD Prevention Program is part of the SAT Safety Man- to the FOD e-mail distribution contact list. This step should agement System (SMS) Program. The program is focused be omitted when performing an unannounced FOD inspec- on developing a proactive approach to FOD prevention and tion. One unannounced inspection should occur quarterly as reduction at SAT. part of each new FOD Campaign. SAT FOD Committee: Inspections should be conducted of all of the FBO aircraft The SAT FOD Committee is comprised of stakeholders from ramp areas, airline gate areas, and air cargo aircraft parking the Aviation Department, airlines, cargo carriers, and FBOs. areas. Do not focus on areas where aircraft do not normally FOD reduction is the primary objective of the group and is park or traverse. Remind the tenant to keep those areas outside accomplished during monthly meetings focused on plan- of where aircraft typically operate clean and free of FOD, but ning activities to rid the AOA of FOD. Quarterly FOD walks, do not count items found in these areas against them for their bi-weekly FOD inspections, as well as bi-annual and annual inspection score. During the inspection, primarily look for award ceremonies are the crux of the committees' efforts. items that could be potentially hazardous to aircraft. These items include metal, hard plastic, plastic binding straps, and Inspection Frequency: large items (gloves, hats, etc.). Do not count small pieces of paper, stickers, and any FOD blowing across the ramp Inspections should be conducted once every two weeks. A full against the tenant on their score. Pay particular attention to inspection of all the airline, cargo, and FBO leasehold areas pavement joints as small pieces of metal/plastic will fall into usually takes approximately 56 hours when conducted by a these cracks. single inspector. Using two inspectors will increase efficiency and typically decrease the total inspection time to between 4 and 5 hours. Take a blank "FOD Inspection Form" (attached as Appen- dix A) with you to record the scores that each tenant receives. Equipment Needed for Inspection: The Excel file of this form is saved on the OPS 204 flash drive. Each passenger airline gets a score for each gate and Clipboard with FOD Program Scoring Form each cargo airline and FBO gets a single score for their entire (found on database) leasehold area. These scores assigned are determined based Camera on the number of pieces of FOD found in each gate (for pas- Dry Erase Board and Pen senger airlines) and ramp (for FBOs and cargo airlines). The Hearing Protection scoring rubric is on the reverse: Reflective Safety Vest Golf Cart (optional) Prior to starting your inspection of the leasehold, try to con- tact the management or ground crew of the tenant to let them Conducting the Inspection and Use of Inspection Form: know you are going to be conducting the inspection and ask if Approximately 24 hours or more before the inspection, send any tenant representatives would like to accompany you. The the FOD Inspection Notification Form, which is part of the tenant representatives can pick up FOD during your inspection

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77 TABLE E1 the updated "Leader Board" to the respective airline, cargo SCORING RUBRIC carrier, or FBO. Number of Pieces of FOD Discovered Score Overall FOD Program Scoring Process: 0 100% There are currently three separate areas from which the 12 90% Leader Board scores are derived: 34 75% 1. The scores from the FOD Inspections, as seen above. These scores are annotated in the FOD database located +5 50% on the 204 flash drive under "Add a FOD Inspection," and by selecting "Regular Inspection" in the "Type of Inspection" drop-down menu. 2. The second area covers attendance points for partici- pation in scheduled FOD walks. The Scoring System and any FOD they find and remove before you do does not for FOD squad walks is: Every airline, cargo carrier, count against their score (see Table E1). No notification is or FBO that sends at least one participant receives a needed on an unannounced inspection. score of 100%. For every additional person that par- ticipates from the airline, cargo carrier, or FBO, one After inspecting an airline gate or leasehold, take a picture additional percentage point is added to their score of of all of the FOD that was found at that location by placing 100%. Consequently, a tenant that sends two people the FOD on the dry erase board and annotating the applica- will receive a score of 101%, a tenant that sends three ble gate or leasehold at the bottom of the board. These pic- people will receive a score of 102%, and so on. Other tures can be used if any airline requests to know exactly what participating tenants can designate their points to an was found at their location. airline, cargo carrier, or FBO. These scores are anno- tated in the FOD database located on the 204 flash After Inspection Procedure: drive under, "Add a FOD Inspection," and by select- Once the inspection is complete, enter all of the recorded ing "FOD Walk Credits" in the "Type of Inspection" scores into the FOD Prevention Program database. When all drop-down menu. the scores have been entered, send out the new "Leader Board" 3. The third area covers attendance points for monthly by selecting "Ranking Reports," then "Rankings All" in the FOD meetings. The scoring system for FOD meetings FOD database located on the 204 flash drive. Print the "Rank- is: One percentage bonus point to the final score for a ings All" page, scan that page on the OPAG multifunction representative from an airline, cargo carrier, or FBO. device and e-mail it to yourself in PDF format. Also, transfer No additional points are awarded for more than one all of the pictures from the camera onto the OPS 204 flash representative attending the meeting. These scores are drive. Save these pictures in a new folder that is titled with the annotated in the FOD Database located on the 204 date of the inspection. E-mail a copy of each picture along with flash drive under "The Attendance Bonus Form" tab.