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APPENDIX B
Detail Summary of Survey Responses
TABLE B1 TABLE B6
DOES YOUR AGENCY POSSESS A DOES THE INVENTORY INCLUDE?
COMPREHENSIVE INVENTORY OF YOUR
Respondents Yes No
OPERATING INFRASTRUCTURE ASSETS?
Revenue Vehicles 95% 5%
Respondents Percentage Support Vehicles 89% 11%
Yes 98 Passenger Stations 97% 3%
No 2 Fixed Guideway 88% 12%
100 Infrastructure
Maintenance Buildings 94% 6%
n = 42.
Administrative Buildings 97% 3%
Average 93% 7%
TABLE B2
DOES YOUR AGENCY MAINTAIN THIS n = 37.
INVENTORY ON A PERIODIC BASIS?
Respondents Percentage TABLE B7
Yes 98 DOES YOUR ASSET INVENTORY COVER,
No 2 TO SOME DEGREE, ALL MODES
100 OF SERVICE PROVIDED?
n = 40. Respondents Percentage
Yes 59
No 41
TABLE B3 n = 37.
WHAT IS THE PRIMARY SOURCE OF DATA FOR
THIS ASSET INVENTORY DATA?
TABLE B8
Respondents Percentage
IF NO, PLEASE DESCRIBE BELOW WHY
Asset Inspection 20 CERTAIN SERVICES ARE NOT INCLUDED
Fixed Asset Ledger/Counting Data 40 IN THE INVENTORY
Maintenance Management System 13
Combination of One or More of the Above 28 Responses:
100 Our agency contracts out for all paratransit service. The
vehicles used for the paratransit service are owned
n = 40. by the vendors, and therefore are not included in our
inventory process.
TABLE B4 Metro does not own assets on the vanpool program.
HOW DO YOU USE THIS INVENTORY?
Respondents Yes No TABLE B9
Financial Reporting Purposes (i.e., WHAT TYPE OF MANAGEMENT PROCESS AND
78% 22%
fixed asset ledger) DATABASE DO YOU USE TO RECORD AND
FTA Regulatory Purposes 87% 13% UPDATE ASSET DATA?
Maintenance Management 81% 19%
Asset Condition Assessment 86% 14% Respondents Percentage
Investment Strategy Development 74% 26% Non-networked Electronic
22
Capital Planning Purposes 97% 3% Spreadsheet/Database
Agency Funding Purposes 87% 13% Networked Electronic Spreadsheet/Database 54
Average 84% 16% Other system 24
100
n = 38.
n = 37.
TABLE B5
ARE YOU WILLING TO ANSWER MORE TABLE B10
DETAILED QUESTIONS ON HOW YOUR HOW DO YOU STORE THE ASSET DATA?
TRANSIT AGENCY TRACKS ITS ASSETS,
Respondents Percentage
ASSESSES THEIR CONDITION AND USES
THE INFORMATION TO DEVELOP Financial Information Database 38
INVESTMENT STRATEGIES AND Internally Developed Database 22
UNDERTAKE CAPITAL PLANNING? Off-the-Shelf, Asset Management Database 16
Consultant Developed Database 5
Respondents Yes No Contractor Developed Database 3
Are you willing to do the detailed 90% 10% Other Database 16
survey? 100
n = 41. n = 33.
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TABLE B11 TABLE B16
WHERE DO YOU STORE THE PRIMARY DO YOU USE DESIGNATED, BUT NOT
(not backup) ASSET DATA? DEDICATED, AGENCY STAFF TO MAINTAIN
AND UPDATE THE ASSET INVENTORY?
Respondents Percentage
In-house 81 Respondents Percentage
Combination of In-house and Off-site at Yes 59
19
Contractor No 41
100 100
n = 36. n = 37.
TABLE B12 TABLE B17
WHAT IS THE FREQUENCY OF UPDATE FOR IF YES, PLEASE INDICATE THE NUMBER OF
COMPLETE ASSET INVENTORY? PEOPLE AND DEPARTMENTS IN WHICH
THEY WORK
Respondents Percentage
Periodically (i.e., annually, bi-annually, 78 Department No. of People FTE
etc.) Cap Program Management 1 1
As Changes Occur (i.e., irregularly) 22 Finance 1 1
100 Knowledge Management
Planning 2 0.5
n = 36. Property Service 1 1
5 3.5
TABLE B13
CAN YOU PROVIDE US WITH SAMPLES OF THE
FORMS OR SHEETS USED TO COLLECT THE TABLE B18
ASSET INFORMATION IN AN ELECTRONIC DO CONTRACTORS SUPPORT YOUR
FORMAT OR SAMPLES OF THE ASSET AGENCY'S EFFORTS TO MAINTAIN AND
INVENTORY? UPDATE THE INVENTORY?
Respondents Percentage Respondents Percentage
Yes 63 Yes 16
No 37 No 84
100 100
n = 30. n = 37.
TABLE B14 TABLE B19
DO YOU HAVE A DEDICATED AGENCY STAFF PLEASE ESTIMATE THE NUMBER OF
TO MAINTAIN AND UPDATE THE ASSET CONTRACTOR PERSON HOURS USED PER
INVENTORY? UPDATE CYCLE
Respondents Percentage Department No. of People FTE
Yes 42 Information Technology 3 3
No 58 3 3
100
n = 36. TABLE B20
DO YOU ASSESS THE CONDITION OF SOME
TABLE B15 OR ALL OF YOUR ASSETS AGENCY-WIDE?
IF YES, PLEASE INDICATE THE NUMBER OF Respondents Percentage
PEOPLE AND DEPARTMENTS IN WHICH Yes 89
THEY WORK No 11
Department No. of People FTE 100
Finance 1 1 n = 37.
Finance 1 0.5
Finance 3 3
Chief Operating Officer 1 1 TABLE B21
General Accounting 1 1 DO YOU ASSESS THE CONDITION OF SOME
Accounting 2 2
Accounting 1 1
OR ALL OF YOUR ASSETS AGENCY-WIDE?
Accounting 2 0.25 Respondents Percentage
Accounting 4 4 Age (only) 13
Transit Operations 1
Maintenance 1
Periodic Condition Inspection (only) 3
Asset Accounting 2 1.5 Combination of Age and Condition
81
Transportation 1 Inspections
Materials Management Other 3
Public Transit 1 1 100
Budget 1 1
23 17.25 n = 38.
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TABLE B22 TABLE B26
WHAT IS THE FREQUENCY OF CONDITION OF DOES YOUR AGENCY USE THE
UPDATE TO THE ASSET CONDITION AGE/CONDITION ASSESSMENT TO:
DATABASE? Respondents Yes No
Respondents Percentage Perform infrastructure needs assessment 86% 14%
Periodically (i.e., regular intervals such as Estimate current magnitude of state-of-
61 70% 30%
annually) good-repair backlog
Varying Based on Asset Type or as Project future magnitude of state-of-
39 68% 32%
Changes Occur good-repair backlog
100 Prepare an agency funding appeal for
83% 17%
additional funding
n = 36. Determine agency investment priorities 81% 19%
Estimate magnitude of state-of-good-
67% 33%
TABLE B23 repair backlog
AT WHAT LEVEL OF ASSET AGGREGATION Other applications (please explain
51% 47%
below)
DOES YOUR AGENCY RECORD AND ASSESS
Average % 74% 26%
ASSET CONDITION?
Respondents Percentage n = 36.
Individual assets (e.g., bus by bus,
24
bridge by bridge, or station by station) TABLE B27
Individual asset purchase class (e.g., all OTHER APPLICATIONS EXPLANATION:
2001 diesel 40 ft buses, all #1 cars for 5
heavy rail line) Responses
Asset type (e.g., stations, revenue "What-if" analyses--e.g., what will future backlog be
14 at various annual investment levels?
vehicles, service vehicles, garages)
Various breakdown schemes depending Annual budget preparation (capital replacement
57 element thereof)
on asset type
Asset databases inform the development of the agency-
n = 37. wide Twenty Years Needs and Five Year Capital
Program
TABLE B24 Determining depreciation schedule based on age or
AT WHAT LEVEL OF SERVICE condition
AGGREGATION DOES YOUR AGENCY Insurance risk, financial planning, service planning,
RECORD AND ASSESS ASSET CONDITION? budgeting
Only priority and safety repairs are reported in backlog.
Respondents Percentage Routine repairs addressed as maintenance, but
Mode (e.g., bus, light rail, heavy rail, backlog not tracked routinely across divisions owing
24
commuter rail) to maintenance management differences
Line or Region (e.g., Red line, North division) 2 Plan and program our capital projects
Combination of Mode and Line/Region 22 Reporting requirements (federal, etc.)
Do Not Use Service Aggregation Coding 46 Validation of adequacy of existing asset maintenance
programs
n = 37.
TABLE B25 TABLE B28
CAN YOU PROVIDE US WITH SAMPLES OF THE DOES YOUR AGENCY USE THE INVENTORY
FORMS OR SHEETS USED TO COLLECT THE AND CONDITION ASSESSMENT TO ESTIMATE
ASSET INFORMATION IN AN ELECTRONIC A BACKLOG OF NEEDED REPLACEMENT AND
FORMAT OR SAMPLES OF THE ASSET RENEWAL INVESTMENTS?
INVENTORY? Respondents Percentage
Respondents Percentage Yes 61
Yes 47 No 39
No 53 100
100 n = 36.
n = 30.
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TABLE B29 TABLE B33
IN WHAT YEAR DOLLARS? IS THE RENEWAL CYCLE OF YOUR AGENCY'S
CAPITAL PROGRAM LINKED TO THE
Respondents Percentage
FREQUENCY ASSET INVENTORY UPDATE?
2008 22
2009 30 Respondents Percentage
2010 30 Yes 40
Other 17 No 60
100
n = 23.
n = 36.
TABLE B30
PLEASE PROVIDE THE BACKLOG ($) BY TABLE B34
INVESTMENT TYPE: PLEASE INDICATE THE PERCENTAGE
BREAKDOWN OF YOUR AGENCY'S CURRENT
Item Responses
CAPITAL PROGRAM BY THE FOLLOWING
Revenue Vehicles (heavy rail) 7
CATEGORIES. PLEASE ENSURE THAT THE
Revenue Vehicles (light rail) 4
SUMS EQUAL 100%
Revenue Vehicles (buses) 12
Revenue Vehicles (commuter rail) 5 Item Responses
Revenue Vehicles (ferries) 4 State of Good Repair (SGR) Investments 27
Revenue Vehicles (vans) 8 Service Expansion 21
Support Vehicles (e.g., tow trucks) 13 Enhancements to Existing Assets 21
Passenger Stations 16 Other 11
Track 10
Power 11
Signals 11 TABLE B35
Tunnels 9 PLEASE EXPLAIN OTHER ABOVE:
Bridges 8
Maintenance Buildings 15 Response
Administrative Buildings 7 4.6% accessibility and 23.4% state transit
All Other Assets 15 commitments included in the MBTAís 5-year capital
program
Capital funds will primarily be directed toward
TABLE B31 replacement buses
WHAT IS THE TIME FRAME FOR YOUR Incorporates service and capacity expansion, and
customer enhancements
AGENCY'S CAPITAL PROGRAM?
Information derived from FY09 Budget Book
Item Responses Lines 32 and 33 above include revenue vehicle
Fixed five years (e.g., 20052009, procurement and are for the period 20092015
1
then 20102014) Maintaining current service
Rolling five years (e.g., 20052009, Normal replacement projects
1
then 20062010) Other is replacement of temporary World Trade Center
Fixed ten years (e.g., 20052014, (WTC) station. Original WTC station destroyed by
3
then 20142023) terrorism on 9/11
Rolling ten years (e.g., 20052014, Program administration, environmental remediation,
2
then 20062015) and insurance
Other 10 Safety and administration
Security and smart fare card projects
TABLE B32
IS THE RENEWAL CYCLE OF YOUR AGENCY'S TABLE B36
CAPITAL PROGRAM (i.e., 5-year fixed, 5-year HAS THE TRANSIT ASSET CONDITION SYSTEM
rolling, 10-year, etc.) LINKED TO THE DURATION BEEN USED TO CHANGE CAPITAL FUNDING
OF ITS PLANNING CYCLE? PRIORITIES TO IMPROVE THE SGR OF THE
AGENCY?
Respondents Percentage
Yes 71 Respondents Percentage
No 29 Yes 58
100 No 42
100
n = 35.
n = 33.
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TABLE B37
PLEASE DESCRIBE HOW THE TRANSIT ASSET CONDITION SYSTEM HAS BEEN USED TO CHANGE
CAPITAL FUNDING PRIORITIES TO IMPROVE THE SGR OF THE AGENCY?
Responses:
Vehicles were determined to have an expensive flaw in the rail vehicle pivot pin. A capital project was created and funding
moved to cover these repairs. This is typical of our methodology.
The asset condition system is used as basis for identifying 20-year needs. Based on this assessment, priorities are reviewed and
ranked. From this, a 5-year capital program is developed and adjusted as necessary based on overall needs.
Intermediate asset condition assessments are used to adjust capital program priorities as needed.
The asset condition system is used to determine remaining life for some assets.
Agency recently went through a strategic prioritization of capital needs. Asset condition informed the prioritization process.
The asset database provides a uniform point of comparison between different categories of capital assets. The database also
provides a quantifiable justification to demonstrate the need for capital investment.
Calculating the SGR backlog (about $2.7 billion in 2006) more clearly showed policy makers that the MBTA needed to invest
its limited dollars in SGR projects, and the future impact if maintenance not funded at sufficient levels. The state also
agreed to fund expansion and other commitments, so as not to take away funding from SGR.
Determination of existing (or future) condition of assets helps us prioritize. For instance, when the age and/or mileage of our
fleet indicate a need for an "unanticipated" bus purchase, we might put off making some other capital purchase. Or if a
regulatory need arises which requires immediate action, i.e. contamination at a maintenance facility, other capital purchases
might be delayed.
Condition Assessment Studies conducted to assess the condition of the revenue fleet and signal system led to determination to
replace revenue fleet and signal systems in tandem rather than alternatives such as service life extensions or deferred action.
Note: On previous page no backlog is shown for revenue fleet or signal system because they are in process of being
replaced and old equipment is being scrapped as new equipment is accepted.
As the system has been restored and improved over the past 25 years, the need for ongoing work for state of good repair and
normal replacement has been highlighted by the asset condition surveys.
Although we have yet to go through a CIP cycle since the adoption of MTC's Regional Transit Capital Inventory, we
previously utilized our own in-house effort (BART's 30 Year Plan) to refocus our capital priorities on railcar
rehabilitation/replacement and developing a funding strategy for maintaining state of good repair for our 43 rail stations.
Has provided visibility to our current assets out in the field and determines replacement needs and costs.
It has provided a means for correction and/or validation of SGR assumptions incorporated into the 20-year financial plan.
The level of need for maintenance facilities is very large; the total picture of our asset condition has been used to justify
investment of non-customer facing assets.
First the agency identifies what assets are no longer in a state of good repair using condition information, age, whether or not
the assets meet certain performance standards, and other measures. We then direct our capital dollars to eliminate the
backlog of conditions relating to that asset type.
Example: 25+ years of a station rehabilitation program had only addressed about half of stations. A detailed survey of
components was undertaken (part of condition inventory), and now a targeted component investment program is proposed
to address deficient conditions on a component level.
Under the current economic conditions, a portion of 5307 funding was used for maintenance activities rather than purchasing
vehicles.
The systems assets are reviewed each year by members of the capital programs department. Over the past several years due to
age and condition a greater emphasis has been placed on maintaining our current assets. Additionally, as capital funding is
harder to obtain it is much more difficult if not impossible to consider expansion.
Bus acquisition plan involves replacement of 100 buses per year out of a total fleet of 1,320. Result is an improved state of
good repair.
The asset condition system is used to identify current and future needs. The priority projects in the yearly capital program are
developed based on the condition assessments.
TABLE B38
WOULD YOU BE WILLING TO PARTICIPATE IN
A BEST PRACTICES CASE STUDY AS PART OF
THIS PROJECT?
Respondents Percentage
Yes 58
No 42
100
n = 33.
